BOB- Contract Coordinator

As a BOB - Contract Coordinator at the New York City Department of Transportation, you will manage a variety of procurement processes, including Construction, Design Build, and Engineering Service Agreements. Your role will require you to utilize procurement methods like competitive sealed bids and draft essential contracts. Additionally, you will collaborate with project managers and engineers to develop procurement plans and ensure compliance with NYC regulations.

To qualify for the BOB - Contract Coordinator role at the New York City Department of Transportation, candidates must have a Baccalaureate degree from an accredited college and at least three years of full-time experience related to project management, contracts, or procurement within a governmental setting. Familiarity with NYC's procurement and budgeting systems, specifically FMS and PASSPort, is strongly preferred.

In the BOB - Contract Coordinator position at the New York City Department of Transportation, you will ensure compliance with NYC procurement regulations by thoroughly reviewing all procurement documentation, drafting contracts that adhere to agency policies, and collaborating with various stakeholders to streamline processes. Your prior knowledge of the Procurement Policy Board rules will guide you in these actions.

The BOB - Contract Coordinator role requires exceptional organizational and communication skills. A strong understanding of procurement processes and regulations is essential, as well as proficiency in Microsoft Office Suite applications. Additionally, having experience with database management systems and excellent interpersonal skills will enhance your ability to coordinate effectively with team members and external partners.

The BOB - Contract Coordinator position with the New York City Department of Transportation is located at 55 Water St, Manhattan. This central location makes it easy to engage with various teams and stakeholders while working within NYC's vibrant transportation landscape.

In your answer, focus on specific procurement methods you have utilized, such as competitive sealed bids or negotiated acquisitions. Give examples of how you successfully managed procurement processes in past roles, emphasizing your understanding of compliance with regulations.

When addressing this question, highlight your conflict resolution skills. Discuss a specific instance where you successfully navigated a conflict, ensuring to articulate how you maintained professionalism and focused on the project's outcome.

Be sure to mention any relevant systems like FMS and PASSPort. Discuss your familiarity with these platforms and how you've used them to manage procurement documentation or track contracts efficiently.

Choose a concrete example where your initiative led to greater efficiency. Discuss your approach, the impact of your changes, and any measurable results that demonstrate your effectiveness in enhancing procurement operations.

To answer this question, share your strategies for continuous learning. Mention resources like workshops, government updates, or industry publications that you follow to stay informed about changes to procurement laws and practices.

Explain your method for contract drafting, including how you ensure thoroughness, compliance, and accuracy. Illustrate your process with examples from your past work, showing your attention to detail and understanding of legal requirements.

Discuss your organizational strategies. You can mention tools or methods you use to prioritize tasks based on deadlines, urgency, and project significance to ensure timely contract management.

Select an instance showcasing your teamwork. Describe the project, your role in supporting the team, and how effective communication led to positive outcomes in terms of procurement or contract management.

In your response, be candid about challenges you've faced, such as regulatory changes or tight deadlines. However, also emphasize how you have successfully navigated these challenges, showcasing resilience and adaptability.

Describe the metrics or benchmarks you consider important when evaluating procurement strategies. Highlight the importance of data analysis, stakeholder feedback, and continuous improvement in your approach.