Program Eligibility Analyst

The Program Eligibility Analyst at DCAS is responsible for reviewing school applications to ensure that all submitted documents comply with Local Law 2 and the program rules. This role involves managing the application filing process, creating and distributing Memorandums of Understanding (MOUs), and verifying received documents from schools. Additionally, the analyst prepares correspondence regarding application decisions and maintains databases that monitor application statuses.

To qualify for the Program Eligibility Analyst position at DCAS, candidates must have either a baccalaureate degree from an accredited college along with two years of relevant community work experience, or a high school diploma with six years of similar experience. Alternatively, equivalent education or experience may be considered, but at least one year of experience in community-centered activities is required.

A Program Eligibility Analyst supports schools in NYC by serving as the initial contact for school administrators during the application process. They ensure that schools receive proper guidance in completing their applications accurately, assist with document submissions, and communicate any decisions made regarding eligibility or funding requests, thereby fostering strong relationships between DCAS and educational institutions.

Essential skills for a Program Eligibility Analyst at DCAS include strong organizational abilities, attention to detail for document review, and effective communication skills for liaising with schools. Additionally, familiarity with data management and proficiency in using Excel or similar software are important for maintaining application databases and reporting status updates.

A typical day for a Program Eligibility Analyst at DCAS involves reviewing applications from schools, responding to inquiries via email and phone, preparing reports on the status of applications, and managing documentation for MOUs and funding requests. The analyst works collaboratively with the NPS Supervisor and frequently engages with different schools, making it a dynamic and impactful role.

When reviewing school applications, I ensure compliance by thoroughly understanding the requirements set forth in Local Law 2 and the specific program rules. I meticulously check each submitted document against these standards, maintaining a checklist to evaluate eligibility efficiently.

I have been involved with community-centered activities for over three years, where I worked closely with various organizations to develop programs that address specific community needs. My experience includes outreach, coordination, and supporting schools through various initiatives, which has equipped me with valuable skills for this role.

To efficiently handle multiple tasks and meet deadlines, I prioritize my workload, leveraging project management tools to keep track of applications and reports. I break down larger tasks into manageable steps and set intermediate deadlines to ensure timely completion without sacrificing quality.

Effective communication with school administrators is vital. I would utilize clear and concise language, listen actively to their concerns, and be responsive to their needs. Regular check-ins via email or phone can also foster a good working relationship, ensuring they feel supported throughout the application process.

I have studied the reporting requirements of the NPS program in detail and understand the significance of accurate data management. This familiarity will help me prepare the necessary reports efficiently and ensure that all submissions are tracked and monitored as required.

During an application review, I encountered missing documentation from a school. I reached out to the administrators to clarify what was needed, guiding them on how to provide the necessary documents. This proactive approach resolved the issue quickly, allowing their application to stay on track.

I maintain organization in my work by developing systems for filing and tracking documents related to applications. I utilize digital tools to categorize and manage information effectively, ensuring that all required materials are easily accessible and up-to-date for faster reviews.

Data management is crucial in the Program Eligibility Analyst position, as it allows for proper tracking of applications, recertifications, and afterschool activities. Accurate data ensures that each school’s progress is monitored effectively and that reporting needs are met in a timely manner.

I am motivated to work in a role that supports education because I believe in the transformative power of learning. Contributing to a system that strives for quality education for every child in New York City inspires me and drives my passion for supporting schools.

My approach to teamwork is collaborative and respectful. I believe in the importance of open communication, sharing ideas, and valuing each team member's input. I am always ready to help my colleagues and view challenges as opportunities to work together toward common goals.