Job details

Small Purchasing Assistant

Company DescriptionJob DescriptionIN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST HAVE FILED FOR, TAKEN AND BE REACHABLE ON THE CLERICAL ASSOCIATE BRIDGE EXAM, OR BE SERVING PERMANENTLY IN THE TITLE, OR ELIGIBLE UNDER THE 55A PROGRAM.JOB DESCRIPTION:Under supervision of the Small Purchasing Manager, with latitude for the exercise of independent initiative and judgment, performs moderately difficult clerical work in purchasing goods and services and processing documentation and payments for the Staten Island Ferry. Performs related work.EXAMPLES OF TYPICAL TASKS:Prepare requisitions, shipping instructions and receiving reports. Review and place orders: via DCAS Requirements Contracts, Direct Order System, and Punch Out System; via purchase orders and blanket orders; via P-card. Process invoices for payment, including review of invoices, receiving reports, timesheets/sign-in & sign-out sheets, certified payroll, prevailing wage schedules, purchase order and/or contract. Submit requisite information and documentation to Fiscal Affairs/Accounts Payable. Record and track vendor payments. Answer vendor inquiries and trace unpaid invoices. Use computer systems and applications to perform routine tasks. Confers with, advises and coordinates operational, technical and professional staff in the procurement process. Maintains records. Performs various other related purchasing and fiscal tasks in the Small Purchasing unit.PREFERRED SKILLS:Ability to work independently in fast paced, high volume environments with tight time constraints.Detail oriented and strong organizational skills.PPB Rule Familiarity.Work Location / Hours:1 Bay St., S.I.,NYMon - Fri 8:00 AM - 4:00 PMThis position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.Knowledge of FMS3, PASSPort and DMSS.Knowledge of the City's M/WBE Program.Microsoft Office knowledge including Excel and Access.TO APPLY:Please visit www.nyc.gov/careers/search and search for Job ID Number: 689292. For current City employees, please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet and follow the Careers link. Most public libraries have computers available for use.No phone calls, faxes or personal inquiries permitted. Only candidates selected for interview will be contacted. Residency must be established within 90 days of appointment. For more information about DOT, visit us at: www.nyc.gov/dot.ADDITIONALINFORMATION:TWIC REQUIREMENT: Once selected for employment at the Staten Island Ferry, federal regulations require that the applicant must either undergo a federal background check as part of the Transportation Worker Identification Credential (TWIC) program or already possess a TWIC. The TWIC must be obtained within 30 days of appointment, and be maintained for the duration of employment. For further program information, visit: https://www.tsa.gov/for-industry/twic.QualificationsQualification RequirementsA four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.Skills RequirementKeyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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$160K

$180K

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What You Should Know About Small Purchasing Assistant, City of New York

If you're looking to kickstart your career in procurement, becoming a Small Purchasing Assistant with the Staten Island Ferry in New York, NY, could be your perfect launchpad! In this engaging role, you'll work under the guidance of the Small Purchasing Manager while having the creative freedom to manage various clerical tasks related to purchasing goods and services. Each day will bring new challenges as you prepare requisitions, handle shipping instructions, and process a variety of purchase orders through our established systems. You'll also play a vital role in processing invoices, reviewing necessary documentation, and ensuring timely vendor payments. Your organizational skills will shine as you tackle vendor inquiries and maintain accurate records. The ability to thrive in a fast-paced environment while juggling multiple tasks is essential in this role. Additionally, having familiarity with systems like FMS3, PASSPort, and DMSS will set you up for success, along with a solid grasp of Microsoft Office programs, especially Excel and Access. The Small Purchasing team values detail-oriented team players who can work independently and efficiently under pressure, making this position not only challenging but also incredibly rewarding. If you're motivated, ready to learn, and excited about contributing to the efficient operation of the Staten Island Ferry, we would love to hear from you!

Frequently Asked Questions (FAQs) for Small Purchasing Assistant Role at City of New York

What are the responsibilities of a Small Purchasing Assistant at the Staten Island Ferry?

As a Small Purchasing Assistant at the Staten Island Ferry, your responsibilities will include preparing requisitions, shipping instructions, and various purchasing documentation. You will also review and place orders through established systems and process payments by reviewing invoices and timesheets. Additionally, maintaining accurate records and responding to vendor inquiries about their payments will be key aspects of your job.