Receptionist/Administrative Assistant Part-Time

As a Receptionist/Administrative Assistant at Parker Offshore, LLC, you'll primarily be responsible for maintaining a welcoming environment, answering and directing phone calls, sorting mail, and assisting with general clerical duties. You’ll also order supplies, organize company events, and handle visitor inquiries, making your role vital in streamlining our day-to-day operations.

To be considered for the Receptionist/Administrative Assistant role at Parker Offshore, LLC, you’ll need strong customer service and communication skills. Previous experience in a receptionist or administrative role is preferred, but key attributes include a high attention to detail, the ability to manage multiple tasks, and a friendly demeanor.

The work environment at Parker Offshore, LLC for the Receptionist/Administrative Assistant is supportive and collaborative. You’re encouraged to maintain a professional but friendly atmosphere. Our team values each individual's contribution, ensuring that you feel valued while helping to foster a positive workplace culture.

The part-time Receptionist/Administrative Assistant position at Parker Offshore, LLC involves working from 10 AM to 3 PM, Monday through Friday. This flexible schedule allows you to balance work with personal commitments while still contributing effectively to our team.

Parker Offshore, LLC offers a competitive benefits package even for part-time employees, which includes health, dental, vision, and life insurance, a 401K plan, paid holidays, and paid time off. We also emphasize job stability and have an incentive bonus plan to reward your hard work.

When prioritizing tasks as a Receptionist/Administrative Assistant, it's essential to identify urgent items like customer inquiries and high-priority administrative functions. Use a task list to keep track of competing demands, and don't hesitate to communicate with your supervisor when additional guidance is necessary.

To maintain a welcoming environment, I focus on cleanliness, organization, and hospitality. Keeping the reception area tidy, ensuring refreshments are available, and greeting visitors warmly are key steps I follow to create that inviting atmosphere.

Absolutely! In my previous role, I once had a visitor with a special request regarding an early meeting setup. I promptly coordinated with staff and arranged refreshments while ensuring the meeting space was prepared. The positive feedback I received illustrated the importance of going the extra mile in customer service.

When handling phone calls and inquiries, I ensure a polite and professional tone. I actively listen to the caller's needs, provide accurate information, and efficiently direct the call to the appropriate person or department. Clear communication is vital in creating a positive impression.

In a busy environment, effective time management is crucial. I prioritize tasks by urgency, create to-do lists, and utilize tools or reminders to stay organized. When needed, I remain flexible and adaptable to accommodate unexpected demands.

Maintaining confidentiality is critical. I ensure that sensitive information is securely locked away and limit access to authorized personnel. Additionally, I utilize discretion in conversations and safeguard all electronic information with secure passwords and encryption when necessary.

I am proficient with various office software, including Microsoft Office Suite and Google Workspace. Familiarity with scheduling software and customer relationship management (CRM) platforms is also part of my skill set, as they are essential for efficient administration.

Staying organized in a fast-paced work setting involves creating a structured daily routine, using digital tools for calendar management, and categorizing emails and documents for easy access. Maintaining a clean workspace is another vital step in enhancing productivity.

If faced with a difficult visitor, I would remain calm, listen to their concerns without interruption, and validate their feelings. I’d strive to address their issues or escalate them to the appropriate staff if necessary, ensuring that their experience ends on a positive note.

I admire Parker Offshore, LLC's commitment to quality and innovation in the marine industry. The opportunity to contribute to a company that values its people while providing a welcoming environment truly excites me, as I feel my skills can make a meaningful impact.