Real Estate Administrative Assistant

As a Real Estate Administrative Assistant with Douglas Elliman's Fox Team, your responsibilities will include managing daily administrative tasks, scheduling appointments, following up with leads, conducting property searches, overseeing the CRM, coordinating social media content, and preparing homes for photography and open houses. You’ll also help in planning events, creating outreach materials, and preparing necessary documentation for listings and transactions.

To apply for the Real Estate Administrative Assistant position at Douglas Elliman, you should be personable, self-motivated, and detail-oriented. Proficiency in Microsoft Office is essential, and experience with social media marketing and design tools like Canva or Photoshop is a must. Strong copywriting skills and a collaborative mindset will also help you succeed in this role.

The Real Estate Administrative Assistant position at Douglas Elliman is part-time. The schedule consists of 5-hour shifts, and weekend availability is required, ensuring you can manage at least 20 hours of work each week.

Licensed candidates in the Real Estate Administrative Assistant role at Douglas Elliman will gain hands-on experience with showings, listings, and client events. This role presents a unique opportunity to develop skills for closing transactions while assisting top agents, positioning you for a future career in sales.

The pay for the Real Estate Administrative Assistant role at Douglas Elliman is set at $20.00 per hour, making it a competitive option for those looking to advance their career in the real estate industry while enjoying part-time hours.

To effectively prioritize tasks as a Real Estate Administrative Assistant, I recommend creating a daily to-do list and categorizing tasks based on urgency and importance. This approach enables me to tackle high-priority items first while ensuring that ongoing responsibilities are managed consistently.

I have utilized various social media platforms to promote services and engage with clients. In my previous roles, I have designed marketing campaigns on platforms like Instagram and Facebook. Highlighting successful past campaigns and showing my proficiency with tools like Canva will illustrate my capabilities.

I rely on project management tools such as Trello or Asana to keep track of my tasks and deadlines. Additionally, I make regular use of CRM software for tracking client interactions and optimizing our outreach efforts, ensuring smooth communication within the team.

If a last-minute change occurs, I would promptly communicate with all parties involved, adjust our marketing efforts accordingly, and re-confirm details. Flexibility and clear communication are key to maintaining organization and professionalism.

I have extensive experience in creating marketing materials, including digital brochures, email newsletters, and print flyers. Utilizing design software like Canva, I ensure the materials are visually appealing and aligned with brand standards.

I prioritize timely follow-ups by setting reminders in my calendar. Following up via personalized emails or phone calls helps me build strong relationships and keeps our clients engaged throughout the home buying or selling process.

In my previous role, I managed various appointments, marketing initiatives, and administrative tasks simultaneously. I ensured everything stayed on track by using a detailed planner and effectively communicating with my team regarding progress and any hurdles.

I bring strong organizational skills, attention to detail, and a positive, collaborative attitude to the Real Estate Administrative Assistant role. My ability to juggle multiple tasks while maintaining quality and efficiency will contribute significantly to the Fox Team's success.

I am drawn to the Fox Team at Douglas Elliman because of their outstanding reputation in the luxury real estate market. Working with exceptional professionals and being part of a team that values collaboration aligns perfectly with my career aspirations.

To ensure accuracy in paperwork and documentation, I double-check all details against relevant sources. I also utilize digital tools to minimize errors, maintain organized files, and keep records up to date, making our processes seamless and efficient.