Operations Specialist, Mutual Funds

To be considered for the Operations Specialist role at DriveWealth, candidates should hold a Bachelor’s degree in Finance, Business Administration, Economics, or a related field. Additionally, 2-3 years of experience in mutual funds operations or a similar financial service role is ideal. Familiarity with industry-specific systems like DTCC and knowledge of regulatory requirements, such as those from the SEC and FINRA, will also set applicants apart.

As an Operations Specialist at DriveWealth, you will process and verify mutual fund transactions including purchases, redemptions, and transfers. Other responsibilities involve reconciling mutual fund transactions, monitoring settlements, and coordinating with external fund managers and custodians. You will also focus on identifying process improvements to enhance operational efficiency.

While experience with Python and SQL is preferred for the Operations Specialist role at DriveWealth, it is not a mandatory requirement. Candidates with strong foundational knowledge of mutual fund operations and financial services are encouraged to apply. However, having these technical skills may enhance your ability to contribute to process improvements.

DriveWealth offers a hybrid work environment for Operations Specialists, allowing for flexibility in how you work. Employees enjoy collaboration in a vibrant office space located in the Financial District, complemented by amenities such as free snacks and a daily lunch stipend. The culture encourages creativity, accountability, and teamwork, making it a stimulating place to grow your career.

DriveWealth is committed to the professional growth of its employees, providing $2,500 each year for continued education and personal development. Moreover, flexible work schedules and unlimited paid time off allow for a healthy work-life balance, empowering Operations Specialists to pursue their growth while maintaining overall well-being.

When answering this question, be specific about your previous roles and the tasks you performed related to mutual fund transactions, settlements, and reconciliations. Highlight your familiarity with systems or tools you used and the outcomes of your contributions toward operational efficiency.

Discuss your understanding of relevant regulations such as SEC and FINRA requirements. Provide examples of processes you’ve implemented or followed to maintain compliance, emphasizing your attention to detail and ability to stay updated on regulatory changes.

Describe your systematic approach to monitoring and reconciling transactions, mentioning any tools or software you use to ensure accuracy and timeliness. Discuss how you handle exceptions and resolve discrepancies to demonstrate your problem-solving abilities.

When faced with discrepancies, explain your method for investigating the source of the issue. Focus on how you communicate with stakeholders involved, whether it’s internal teams or external fund managers, and detail the steps you take to resolve these discrepancies efficiently.

Share a specific instance where you identified an inefficiency in operations and the actionable steps you took to address it. Make sure to highlight the positive impact this change had on team performance or operational accuracy.

Express your proficiency with data analysis tools, commenting on specific functionalities you are skilled in, such as advanced Excel functions or using Python for automation. If you have experience with SQL, mention how you’ve utilized it in past roles to draw insights from data.

Share your passion for the intricacies of financial operations and how you enjoy contributing to seamless transactional processes. Mention your desire to help clients achieve financial independence through efficient operations, aligning with DriveWealth’s mission.

Provide an example that illustrates your teamwork skills and your ability to communicate effectively with diverse teams. Discuss your role in the project and how collective efforts led to successful outcomes, showcasing your collaborative approach.

Explain your methods for prioritizing tasks, mentioning techniques like to-do lists, project management tools, or time-blocking. Highlight your ability to adapt quickly to changing priorities, which is essential in the dynamic setting of an Operations Specialist at DriveWealth.

When discussing your career goals, convey your ambitions to deepen your expertise in financial operations and contribute to impactful projects. Make it clear how this aligns with the opportunities at DriveWealth and your desire to grow within the company.