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Administrative Assistant – Department of Public Safety

Administrative Assistant – Department of Public SafetySalary: $22.00 per hour - $24.52 per hourBenefits: Generous benefits include paid time off including holidays and vacation,retirement match, and tuition remission for employee and dependents. Details at www.duq.edu/benefitsLocation: Department of Public SafetyPosition Status: Full-timeHours: VariedPosition Number: 000539/30-440FLSA Status: Non-exemptPOSITIONSUMMARY:This is a highly skilledprofessional administrative position requiring the exercise of considerableinitiative, independent judgment and the maintenance of confidential andsensitive information. The successfulcandidate will be responsible for the performance of advanced assignments andspecial projects in support of Public Safety personnel and will support theBusiness Office through various administrative functions. The position reports to the Business Managerof Public Safety.DUTIES AND RESPONSIBILITIES:Monitors work schedules, compiles timerecords for employees and enters hours worked in Kronos and Banner forprocessing of biweekly payroll for administrators and Union employees.Maintains leave balances for employeesof two Unions, including sick, vacation, personal and compensation time.Processespolice reports daily using Automated Records Management System (ARMS).Collects,processes and maintains citation files.Performsall purchasing functions required within the department, orders supplies andcontrols inventory.Preparesauthorized payment reports and monitors office expenditures.Supervisesone student aide.Overseesand manages internal work order requests for Facilities Management, Printing& Graphics and Mailing Services.Receivesincoming phone calls and mail.Interfaces with students, parents, staff andfaculty in a professional and confidential manner.Prepares andmaintains confidential data in accordance with established policies andprocedures.Works directly with the Business Manager toprovide continuity in the management of day-to-day operations of the PublicSafety Business Office. Assists theBusiness Manager with special projects and initiatives.Performsother duties as assigned.REQUIREMENTS:Minimum qualifications:Associate’s degree froman accredited institution.2-4 years ofrelevant work experience.Preferred qualifications:Previous highereducation experience.Knowledge ofKronos and Banner Systems.Alternately, thesuccessful candidate may possess any equivalent combination of experience andtraining, which provides the knowledge, skills and abilities required toperform the essential job functions. This includes, but is not limited to, thefollowing:Proficient in Microsoft Office Suite.Ability to communicate effectively.Ability to work independently.Commitment to theUniversity’s values of diversity, equity and inclusion, and recognition of theimportance of treating each individual with dignity and respect consistent withthe University’s Mission. Demonstratedexperience with, and understanding of, the broad diversity of the Universitycommunity (students, faculty, staff and others).Ability toestablish and maintain effective working relationships with the UniversityCommunity.Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.APPLICATIONINSTRUCTIONS:Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.Catholic in its mission and ecumenical in spirit, Duquesne University valuesequality of opportunity as an educational institution and as an employer. Weaspire to attract and sustain a diverse faculty and staff that reflectscontemporary society, serves our academic goals and enriches our campuscommunity. We particularly encourage applications from members ofunderrepresented groups and support dual-career couples through our chartermembership in thisregion's HERC (http://www.hercjobs.org/oh-western-pa-wv/).We invite applicants for this position to learn more about our university andits Spiritan heritage byvisiting http://www.duq.edu/about/mission-and-identity/mission-statement.Those invited to campus for an interview may be asked about ways in which theysee their talents contributing to the continued growth of our community andfurthering its mission.Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.

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What You Should Know About Administrative Assistant – Department of Public Safety, Duquesne University

If you're looking for a dynamic role as an Administrative Assistant with the Department of Public Safety, this could be your next adventure! At Duquesne University, this position pays between $22.00 and $24.52 per hour, and comes with a fantastic benefits package, including generous paid time off, holidays, retirement match, and tuition remission for both you and your dependents. In this full-time position, you'll be handling various administrative functions that are vital to the department's workings. You'll manage payroll tasks using Kronos and Banner, compile time records, and maintain leave balances for employees. Your knack for organization will shine as you process police reports, manage citation files, and oversee purchasing functions within the department. Furthermore, you’ll act as the friendly face for incoming phone calls and mail, always interfacing professionally with students, parents, and staff. This position will allow you to work closely with the Business Manager to keep daily operations running smoothly while engaging in exciting special projects. If you have an associate’s degree and a couple of years of relevant experience, especially in a higher education setting, this might just be the perfect role for you to thrive and contribute to a community that values diversity and respect.

Frequently Asked Questions (FAQs) for Administrative Assistant – Department of Public Safety Role at Duquesne University

What are the main responsibilities of the Administrative Assistant at Duquesne University's Department of Public Safety?

The Administrative Assistant at Duquesne University's Department of Public Safety is responsible for a wide variety of tasks. Key duties include monitoring work schedules, compiling timesheets, managing leave balances, processing police reports, and overseeing purchasing functions. This role is pivotal in ensuring the smooth functioning of the Public Safety Business Office, making it important for candidates to be well-organized and adept at multitasking.