Executive Assistant

As an Executive Assistant at Waabi, your main responsibilities include partnering with and supporting C-Suite leaders by managing their complex calendars, arranging travel, and providing professional support. You'll also play an essential role in cultivating Waabi's culture through event coordination and team celebrations, alongside developing strong relationships with both internal and external stakeholders.

To apply for the Executive Assistant role at Waabi, you should have 5-7+ years of administrative experience in a high-growth environment, particularly supporting executive-level leaders. Strong communication skills, exceptional judgment, superior calendar management abilities, and a knack for adapting to dynamic business challenges are all crucial for this role.

Waabi prioritizes work-life balance by offering flexible hours and the option for remote work. The perks include unlimited vacation, which allows Executive Assistants the freedom to manage their personal time effectively, ultimately creating a supportive work environment.

Important skills for an Executive Assistant at Waabi include excellent verbal and written communication, exceptional organizational abilities, and the capacity to handle confidential information discreetly. The role requires adaptability to competing demands and strong interpersonal skills to effectively collaborate with various stakeholders.

The office culture at Waabi is engaging and collaborative, with a focus on inclusivity and diversity. As an Executive Assistant, you’ll help coordinate team-building activities and celebrate important milestones, contributing to a vibrant and positive workplace atmosphere that values everyone's input.

When supporting multiple executives, I prioritize tasks by assessing deadlines, the strategic importance of each task, and the preferences of each leader. I also maintain an adaptable mindset, allowing me to adjust priorities as new demands arise.

Certainly! In such situations, I quickly gather all necessary information and communicate promptly with all stakeholders involved to propose alternatives. I remain calm and flexible to ensure that everyone’s expectations are managed and met effectively.

I am proficient with a variety of tools like Google Calendar, Microsoft Outlook, and project management software like Asana or Trello, which help streamline meeting scheduling and tracking project timelines, ensuring that nothing falls through the cracks.

Handling confidential information requires discretion and a clear understanding of sensitive contexts. I always ensure that documents are securely stored, limit access to essential personnel, and maintain strict confidentiality in all communications.

Yes, I have coordinated several events. I start by establishing clear goals for the event, creating a detailed checklist, and allocating tasks to team members. I also keep constant communication with vendors to ensure logistics are on track and address any issues proactively.

I prioritize regular check-ins, utilize shared calendars for transparent scheduling, and maintain open lines of communication through appropriate channels like Slack or email. I adapt my communication style to each executive’s preferences for clarity and efficiency.

To maintain a positive team culture while working remotely, I encourage team bonding activities through virtual meetings, ensure regular updates are shared for transparency, and recognize team members’ contributions to foster a sense of belonging and appreciation.

I believe exceptional organizational skills are critical for an Executive Assistant because they ensure that all tasks and priorities are managed effectively. This skill not only supports the executive's efficiency but also sets a standard for team organization.

Absolutely! In my previous role, unexpected shifts in project timelines required me to reassess prioritization quickly. By re-evaluating my daily tasks and communicating with relevant stakeholders, I ensured that critical deadlines were still met without sacrificing quality.

Supporting C-Suite leaders excites me because it provides the opportunity to be at the forefront of decision-making and strategic initiatives. I enjoy being a problem-solver and contributing to the efficiency and success of leadership, ultimately helping to shape the organization’s direction.