Executive Administrative Assistant

Executive Administrative Assistant

Location: Atlanta, GA

At The Coca-Cola Company, our Administrative Assistants are essential to the day-to-day success of our global organization. We’re looking for a candidate that will be responsible for performing complex, administrative duties utilizing advanced technical skills for leaders in the Marketing Organization. You should be able to use independent judgment on assignments that are often sensitive and highly confidential in nature. We’re looking for someone that can work independently with little or no supervision and is exceptionally well organized, flexible and enjoys challenges. 

What You’ll Do for Us  

Core Weekly Support for Designated Marketing Leadership

• Managing calendars and meeting schedules and meeting requests 
• Managing travel arrangements and changes (hotel, transportation, airlines). 
• Completing and submitting travel expense reports, ensuring all travel is in accordance with Company Travel Policies and Procedures.
• Providing guidance for general questions from marketing associates
• Supporting engagement teams and related efforts and initiatives
• Serving as backup for Chief Marketing Officer’s administrative support to cover for vacation/leave
• Performing special projects as needed for supported Marketing Leadership and Marketing Operations 

Additional Responsibilities:

• Managing storage for NAOU Marketing teams (inventory, clean up and new storage needs). Brand team is responsible for shipments of premiums so admin will provide guidance on where to have premiums delivered and stored.
• Supporting OPEX finance processes such as PO creation, Invoice submission and vendor payment tracking and issue resolution.
• Facilitating Marketing-wide event logistics such as room reservation, catering, etc. 
• Providing hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
• Contributing to the excellent reputation of The Coca-Cola Company through professional, friendly and respectful interactions internally and externally. 
• Performing other duties as required and/or assigned.

Qualifications & Requirements 

• ​Associate’s degree required. Bachelor’s degree preferred in Business, Communications, or similar field is ideal.  
• 2 years of experience in a high-level support role preferred.  
• Must possess proven ability to be a resourceful problem-solver.  
• Experience in coordinating projects. 
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook  
• Strong attention to detail, interpersonal, and communication skills are needed. 
• Excellent time management and organizational skills to meet deadlines are needed. 
• Experience scheduling travel arrangements and schedule for management 
• Support experience in a professional services, sales, or marketing environment 
• Experience successfully creating and/or modifying processes.
• The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. 

What We Can Do For You 

• ​Growth Culture: Opportunity to work with and learn from all members of the team to support your career growth and development.  
• Benefits: A full array of benefits for your financial and personal well-being that starts on day one of employment. 
• Work Life Balance: Our Company works diligently to ensure this is a reality for our associates. 

Skills

• Communication, Computer Applications, Database Management, Data Collections, English Grammar, Executive Support, Microsoft Office, Microsoft SharePoint, Office Administration, Payroll, Processing Expense Reports, Purchase Orders, Travel Coordination

Skills:

Executive Support; Purchase Orders; Microsoft Office; Communication; English Grammar; Payroll; Microsoft SharePoint; Processing Expense Reports; Office Administration; Database Management; Travel Coordination; Data Collections; Computer Applications

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.