Executive Assistant & Office Manager

Minute Media is a cutting-edge sports media platform that allows brands, publishers and fans to create rich, engaging content that is distributed globally across mobile, web and social. With +350m Monthly users, and over 500 people in offices in London, Israel, US, Brazil and Asia, we’re focused on keeping up with our incredible growth by building our biggest strength – our people. We are a truly people-first company and are seeking culture keepers that adhere to our values, to join our team.

We are looking for a passionate Office Manager and Executive Assistant to the CEO, to join our team of 70 people in London and act as the beating heart of our office culture

The ideal candidate will be responsible for the happiness of our team, the office maintenance, the smooth running of our facilities, relationships with our vendors, and the constant stocking of office supplies and indulging refreshments. You will plan and execute happy hours, employee engagement activities, team gatherings and inspiring events are responsible for employees' life cycle milestones and take a lead in all employees' touch points.

Responsibilities:

• Run the day-to-day operations activities and provide administrative support to ensure smooth operations, making sure the office running is spot-on and optimally organized.
• Extensive and complex management of the CEO’s diary across several time zones including all external appointments, meetings and conference calls.
• Build personal relationships with team members and be the first point of contact and assistance for employees with their administrative needs.
• Owner of daily employee experience and lead of the Employee Experience Committee, responsible for employee events and team building activities.
• Manage external vendors to supervise and coordinate overall administrative activities (office supplies, cleaning crew, refreshments etc.).
• Hosting visiting team members from sister offices, including coordination of meetings, events, gatherings, dinners etc.
• Assist with business travel bookings and logistics for office employees.
• Coordinate employees' finance and IT procedures.
• Onboarding of new team members and ensuring adherence to policies and procedures by staff members.

• 2-3 years of relevant experience as a Personal Assistant\Executive Assistant to CEO or senior managers, and in Office Management at a Tech company/ early-stage startup /hospitality.
• Customer service oriented, outstanding interpersonal skills, positive, proactive and solutions-focused attitude.
• Flexible and able to work in a fast-paced, entrepreneurial and demanding environment.
• Excellent time management skills and ability to multitask and prioritize work.
• Highly organized with attention to detail and an outstanding work ethic.
• Always willing to 'roll up the sleeves and do what it takes to get the job done.
• Great communication skills: written and verbal.

• Opportunity to make a meaningful impact in a fast-growing company
• Career development opportunities & different skill-based workshops offered each quarter
• Central London based office
• Hybrid work model- $500 work-from-home stipend that can be used towards furniture, headphones, wifi, and much more!
• Cycle to Work scheme
• Hybrid vacation model
• Extended parental leave
• Modern Health services for professional coaching and therapy sessions
• Fun company events and celebrations with a focus on DEI & impact Community involvement opportunities, both in-person and remote

Minute Media is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Not sure that you're 100% qualified but are up for the challenge? We want you to apply!