Executive Assistant, Product

The Executive Assistant at Faire is primarily responsible for managing the calendars of the Product Management Heads of Discovery and RTP, facilitating communications between leadership and external partners, preparing materials for meetings, tracking deliverables, and organizing team events. This role enhances the productivity of leaders by coordinating schedules and ensuring timely follow-ups on key projects.

To qualify as an Executive Assistant at Faire, candidates should possess a Bachelor's degree and at least three years of experience in a similar role. Familiarity with G-Suite, strong communication skills, excellent organizational abilities, and the capacity to handle confidentiality and discretion are essential. You should also be able to adapt in a fast-paced environment, prioritize tasks effectively, and be proactive in your approach.

The Executive Assistant's contribution is vital for the success of the Product Management team at Faire. By handling logistical tasks and communications, the Executive Assistant frees the leaders to focus on strategic planning and product innovation. Their role in preparing meeting materials and tracking project deliverables ensures that the team can meet its objectives efficiently.

At Faire, the culture is founded on entrepreneurship, curiosity, and community support. As an Executive Assistant, you will be part of a team that values resourcefulness and champions team spirit. The company emphasizes maintaining a positive environment, celebrating achievements, and fostering personal growth, making it an ideal place for those who cherish collaboration and innovation.

The salary range for the Executive Assistant position at Faire is between $104,000 and $143,000 per year, depending on experience and skills. This role is on a hybrid schedule, requiring in-office presence two days per week, while also allowing for flexible remote work up to four weeks annually, providing a balance of professional and personal life.

In answering this question, highlight specific roles where you've supported executives in managing their schedules, communication, or project coordination. Focus on how these experiences have equipped you to manage multiple priorities and contribute effectively to a leadership team like the one at Faire.

Discuss your methods for assessing the urgency and importance of tasks. Describe how you determine priorities by deadlines, project significance, and the goals of the executives you support. Providing examples will illustrate your organizational skills and adaptability.

Mention specific tools you are proficient in, especially G-Suite, and any other project management or communication platforms. Explain how these tools help you streamline processes, facilitate communication, and manage calendars efficiently.

Emphasize your commitment to discretion and confidentiality, sharing prior experiences where maintaining sensitive information was crucial. Discuss your strategies for safeguarding data and how you communicate boundaries to others.

Select a situation that showcases your problem-solving skills and ability to handle pressure. Explain the steps you took to resolve the issue and reflect on what you learned from the experience.

Discuss your approach to team-building and recognizing achievements, perhaps through organizing events, acknowledging individual contributions, or promoting a supportive environment. Providing examples will reinforce your commitment to building a positive workplace.

Illustrate a situation where you identified a need or opportunity and took proactive steps to address it. Explain the impact of your initiative and how it contributed to the team's success.

Express your openness to feedback and your view of it as an opportunity for growth. Share past experiences where feedback led you to modify your approach or embrace new skills.

Describe your communication style and methods, like regular check-ins, updates, or using collaborative tools. Explain how you ensure information flows smoothly and that everyone stays on the same page.

Share your passion for supporting entrepreneurs and small businesses, highlighting Faire's mission to empower local communities. Make a connection between your skills and experience and how they align with Faire's goals.