Accounts Payable Specialist

As an Accounts Payable Specialist at Fever, you'll own the development process for Fever Originals projects, liaising with project managers and internal stakeholders to ensure the accurate and timely processing of payments. You'll also have responsibilities that include onboarding and compliance activities, assisting with month-end financial reporting, and effectively troubleshooting issues in collaboration with various teams, including Legal and Operations.

To apply for the Accounts Payable Specialist role at Fever, candidates should hold an accounting or finance degree and have a minimum of three years' experience in a similar finance/accounting role. Additionally, excellent verbal and written communication skills in both English and Spanish are crucial, as you’ll be working with a diverse team. Familiarity with accounts payable tools and ERP systems like Tipalti and Business Central is preferred.

Essential skills for the Accounts Payable Specialist position at Fever include a strong understanding of finance and accounting principles, advanced knowledge of MS Excel, and powerful organization and time management capabilities. You should demonstrate the ability to handle multiple priorities effectively and leverage analytical skills to identify process improvements. Familiarity with databases and data management adds a competitive edge.

Working as an Accounts Payable Specialist at Fever comes with several attractive benefits, including a competitive compensation package, health insurance, flexible remuneration options, and the opportunity for professional growth. You can enjoy perks like a 40% discount on Fever events, a supportive work environment with free meals in the office, and gym memberships. We prioritize a healthy work-life balance, making home office work a possibility.

Fever boasts an inclusive and diverse workplace culture. As an Accounts Payable Specialist, you’ll join a young and international team where fresh ideas are welcomed, and every background is valued. The environment encourages professional growth and offers responsibility from day one, ensuring that you feel like an integral part of the Fever experience.

To ensure accuracy in processing invoices, it’s crucial to develop a systematic approach. Start by double-checking the details against purchase orders and contracts. Consistent use of accounting software can help track any discrepancies and ensure all payments align with the contractual terms. Additionally, maintaining open communication with vendors and internal stakeholders can preemptively catch any potential issues.

When discussing improvements to accounts payable processes, highlight specific instances where you identified inefficiencies. For example, if you automated invoice processing tasks that reduced turnaround time, share that experience. Focus on the methods you used to analyze current workflows and the impact your changes had on efficiency and accuracy.

Managing tight deadlines requires strong time management and prioritization skills. I usually start by assessing each task's urgency and importance, using project management tools to organize my workload. Communication with team members is also key during intense periods, as delegating some responsibilities or seeking assistance can help meet deadlines without compromising quality.

Discuss any accounts payable tools you have experience with, such as Tipalti or Business Central. Explain how these platforms improve efficiency by streamlining invoice processing, sharing real-time data, and enhancing communication across departments. Share any specific anecdotes where these tools made a tangible impact on your daily tasks.

To resolve discrepancies, I first review the relevant documents, such as invoices, payment records, and purchase orders. I then investigate any mismatches by reaching out to the stakeholders involved, be it the vendor or internal teams. Maintaining detailed notes during this process and following up until the issue is resolved is important for effective communication and accountability.

I ensure compliance with accounting standards by staying updated on relevant regulations and company policies. Regular training and self-directed learning help me keep abreast of changes in accounting practices. I also implement and regularly review internal controls that facilitate adherence to these standards in my operational processes.

In previous roles, I was actively involved in the month-end financial reporting process. This involved reconciling accounts payable accounts, preparing schedules for payment, and ensuring all invoices were accounted for correctly. Communication with the finance team was key to gathering necessary data and creating accurate reporting to share with management.

Many find that navigating vendor relationships can be one of the most challenging aspects of accounts payable. Discrepancies in payments or misunderstandings about contract terms can lead to disputes. I handle such challenges by maintaining transparency and open lines of communication, allowing issues to be addressed promptly and fostering strong vendor relationships.

When negotiating with vendors, I emphasize understanding their perspective while clearly communicating our requirements and budgetary constraints. Building rapport and maintaining a positive relationship is essential, as it increases the likelihood of reaching mutually beneficial agreements. Preparation and knowing market rates also empower me during negotiation discussions.

Convey your motivation for working at Fever by highlighting the company's mission to democratize entertainment and culture. Share how your skills and experiences align with the requirements of the role and express your enthusiasm for contributing to Fever's growth and success in the live-entertainment space.