Office Management/HR US (F/M/D)

As the Office Management/HR US at Flowdesk, you will oversee daily office operations, handle payroll administration for US and Canadian employees, manage onboarding, serve as the HR point of contact for the NAM region, and organize team-building events.

To qualify for the Office Management/HR US role at Flowdesk, candidates should have a minimum of 4 years of experience in relevant roles such as Chief of Staff or HR Assistant, with a strong ability to thrive in fast-paced environments and ideally have backgrounds in Finance, Crypto, or Banking sectors.

The ideal candidate for the Office Management/HR US position at Flowdesk is exceptionally organized, autonomous, and proactive. Strong written and verbal communication skills are essential, along with project management expertise and an approachable personality to foster relationships.

Flowdesk offers an outstanding benefits package for the Office Management/HR US role, including medical, dental, and vision plans, top-of-the-line equipment, team events, gym memberships, and upcoming opportunities for international mobility.

The recruitment process for the Office Management/HR US role at Flowdesk consists of an HR call, a technical interview with the HRBP, an interview with the CPO, an informal chat with the team and CEO, and a cultural interview, focusing on discussions rather than tricky questions.

To prioritize tasks effectively, I assess deadlines, impact on team members, and overall goals. Utilizing tools like to-do lists and project management software helps me stay organized and focused.

I have managed payroll processes in previous roles, where I ensured compliance by staying updated on local regulations and executing accurate payroll calculations processing changes timely.

I would design an onboarding process that includes personal introductions, clear outlines of roles and expectations, and resources to familiarize new hires with company culture—creating an organized experience to welcome them.

In my previous role, I coordinated a team-building event by collaborating with team members for input, selecting an appropriate venue, conducting pre-event surveys, and measuring post-event feedback to enhance future activities.

I would actively encourage open lines of communication, schedule regular team meetings, and create collaborative spaces to facilitate interaction, ensuring everyone feels included and valued in our efforts.

I approach employee queries with empathy and patience, actively listening to their concerns and providing thorough, prompt responses, ensuring they feel supported and informed.

I bring strong organizational skills, attention to detail, and a results-driven mindset, which have allowed me to lead multiple projects simultaneously and deliver successful outcomes in high-pressure situations.

I stay updated on HR regulations by subscribing to industry newsletters, attending workshops, and participating in professional networks where changes and best practices are discussed regularly.

I implement regular maintenance checks, maintain open communication with vendors, and create administrative systems that streamline processes, ensuring the office operates efficiently at all times.

I would focus on developing a clear understanding of their objectives, maintain effective communication, and provide research or analysis as needed to support their strategic decision-making.