HR Systems & Data Analyst

Job Title:           People Systems & Data Analyst

Department:     People & Culture

Salary:               £30,000 to £35,000

Location:           Any Focus Group office (Hybrid):

Glasgow / Manchester / Carlisle / Edinburgh / Birmingham / Exeter / Shoreham-by-Sea

Established in 2003, Focus Group is proud to be one of the UK’s fastest growing independent providers of essential business technology. The People & Culture function drives an employee centric, inclusive culture, delivering a high performing, entrepreneurial organisation that is a place where people love to work.

The People Systems and Data Analyst will own the production, analysis and monitoring of key HR metrics and insights. Ensuring the data is robust and accurate, identifying key areas of concerns and trends and recommendations for improvement. You will drive the HR data strategy, ensuring that HR data and Board reporting is of the highest possible standard and drives business performance.

You will also champion the HRIS and other HR systems ensuring that they seamlessly integrate with people processes enabling the people team to support the business effectively.  You work with and challenge the business to drive the people data agenda for the overall success of the business.

Principal Responsibilities/Duties

Data and reporting

• Assist in ensuring the accuracy, reliability, and integrity of data used for HR reporting and analysis
• Work with the Head of People Operations to ensure that data enables the business to manage its people effectively and measure the success of people initiatives
• Assist in collecting data from various sources and performing cleaning and pre-processing
• Conduct data validation and quality assurance to minimise errors and discrepancies
• Use tools such as Microsoft Excel to extract, manipulate, and analyse data sets
• Conduct exploratory data analysis to identify trends, patterns and anomalies in data
• Provide analysis and interpretation of data relating to employee demographics, roles, responsibilities and organisational structures
• Produce monthly People Board reports and other reporting required by the business
• Responsible for collating the data and reporting on the Gender pay gap annually
• Work closely with the People Operations and People Advisory teams through the acquisition process to ensure that the data from the newly acquired business is complete
• Support the People Experience team with the analysis of the annual employee survey data to ensure we can effectively report on trends, patterns and improvements
• Create detailed presentations and reports of HR data insights and present analytical results in a clear and concise manner
• Work closely with the Business Partners and their areas of the business to create dashboards that share relevant people data and metrics to drive continuous improvement, people decisions and solutions.

HRIS

• Manage the HRIS including data integrity and system developments, ensuring it is fit for purpose
• Support and maintenance of the HR System. Providing direct user support to employees
• Ability to write new reports and amending existing reports using report browsers exporting to excel to present the data
• Support the Maintenance of the system including the creation and/or updating existing positions and employee data in system
• Support the provision of reports to ensure they are received in a reasonable and timely manner
• Support the testing of any changes, upgrades or enhancements to the system
• Responsible for regularly undertaking data cleanses on the HRIS and other HR platforms to ensure that the data is up to date
• Be a champion for change when new systems or policies are rolled out across Group

Compensation Processes

• Provide support to the Compensation & Benefits Manager throughout the annual salary review and bonus process – managing the data throughout this process and analysing data to assist with calibration and budget management.

Essential Skills

• Advanced skills in Microsoft Excel
• Understanding of statistical concepts and methodologies for analysing people metrics
• Planning and attention to detail
• Strong communication skills
• Basic project management skills with the ability to prioritise tasks and manage deadlines
• Ability to work to tight deadlines

Desirable Skills

• Undergraduate qualification in Business, data analytics, administration or similar studies
• Demonstrable experience as a HR administrator/coordinator
• Experience with CIPHR, HIBOB or other HRIS

At Focus Group you can be proud of what you do, how you do it and feel a true part of the team. We work hard to create an inclusive, collaborative and rewarding environment where you are inspired to achieve brilliant things and really make a difference to the future of our business.

We’re proud to have built an outstanding place to work where people thrive and are recognised for their achievements. We’re delighted to have been named one of the UK’s best 100 Companies to Work for 2021 and a British Private Equity & Venture Capital Association (BVCA) 2023 Vision Award Winner for London & South East for our commitment to culture and ESG.