Talent and People Coordinator (Must be in UK)

As a Talent and People Coordinator at PolyAI, you will be responsible for a range of HR and talent acquisition operations. This includes coordinating job postings, scheduling interviews across different time zones, managing pre-boarding processes, and supporting employee lifecycle events. Your role will also involve maintaining the Applicant Tracking System (ATS) and assisting with employer branding initiatives, ensuring you're an integral part of the team fostering a positive workplace.

To be considered for the Talent and People Coordinator role at PolyAI, candidates should possess 1-3 years of experience in a similar HR or recruitment support role. Familiarity with Greenhouse ATS is essential, as well as experience with an HRIS such as Hibob. Additionally, a background in startup or scale-up environments is preferred, showcasing your ability to thrive in dynamic settings.

At PolyAI, the Talent and People Coordinator role offers a solid foundation for career growth in HR and talent acquisition. You will gain valuable experience working alongside the Global Talent Lead and participate in various HR functions, which can lead to future opportunities in specialized HR roles or leadership positions within the organization.

PolyAI values work-life balance and offers flexible working arrangements for the Talent and People Coordinator position. With a generous holiday policy and the option to work from outside the UK for up to six months each year, you can conveniently manage personal and professional commitments while contributing to our innovative culture.

The interview process for the Talent and People Coordinator position at PolyAI typically includes several stages. It starts with a conversation with the Global Talent Lead, followed by a take-home task, and then a review of that task with the People and Talent team. The final stage involves an interview with the VP of People, ensuring a thorough evaluation of your fit for the role and the organization.

When answering this question, highlight your familiarity with HRIS systems and provide specific examples of how you've used Hibob or similar tools in your previous roles. Discuss how these systems helped streamline HR processes and improve data management, showcasing your ability to adapt to new technologies.

To effectively answer this, provide an example of a time when you managed interviews across time zones. Explain your approach to organization and communication, and mention any tools you use for scheduling, ensuring you demonstrate your ability to handle logistical challenges efficiently.

When addressing this question, outline your methods for ensuring data accuracy and integrity within the ATS. Discuss your attention to detail and the importance of regular updates, as well as any specific practices you have to maintain organized candidate records.

In your response, mention past efforts to enhance employer branding, such as optimizing job postings, leveraging social media, or improving career pages. Highlight your creativity and understanding of how a strong employer brand attracts top talent.

Here, describe your prioritization techniques, such as using to-do lists, urgency assessments, or time management tools. Provide examples of how you've successfully juggled multiple deadlines while maintaining quality standards.

Discuss the components of the pre-boarding process you've managed, including preparing documents, communicating with new hires, and ensuring a smooth first-day experience. Emphasize empathy and support as key aspects of your approach.

Emphasize your knowledge of labor laws and HR compliance best practices. Explain any experiences you've had in ensuring documentation is accurate and processes are followed, showcasing your commitment to upholding company policies and creating a fair workplace.

Articulate your approach to communication, emphasizing clarity, positivity, and professionalism. Share examples of how you've engaged with candidates, ensuring they feel valued and informed throughout the interview process.

When responding, discuss your passion for contributing to employee wellbeing and organizational success. Explain how your values align with PolyAI's mission, highlighting your desire to build a positive work culture.

In your answer, identify key qualities such as strong communication skills, attention to detail, and the ability to work collaboratively. Relate these traits to how they can help you excel in the Talent and People Coordinator role at PolyAI.