Office Manager and Events Associate (Part-Time)

As the Office Manager and Events Associate at Formation Bio, your primary responsibilities will include maintaining office cleanliness, managing supplies, coordinating catered lunches, and supporting the planning and execution of company events. This role requires strong organizational skills and effective communication to liaise with vendors and internal stakeholders.

To excel as an Office Manager and Events Associate at Formation Bio, candidates should have 3-5 years of office management experience, excellent attention to detail, and strong problem-solving abilities. A bachelor's degree is preferred, along with experience in vendor management and catering coordination.

The Office Manager and Events Associate role at Formation Bio involves a part-time schedule: Monday and Thursday from 8:00 AM to 1:00 PM, and Tuesday and Wednesday from 8:00 AM to 5:00 PM. Flexibility may be necessary for special events or company initiatives.

Formation Bio emphasizes a positive workplace culture, and as the Office Manager and Events Associate, your role is crucial in enhancing that experience. You will coordinate events, manage office logistics, and implement systems that promote a collaborative and enjoyable work environment.

In the role of Office Manager and Events Associate at Formation Bio, you will coordinate various company events, from team-building activities and employee programs to large gatherings and catered lunches, ensuring they align with the company culture and employee needs.

When answering this question, focus on specific office management tasks you've handled, including facilities maintenance, coordinating events, and managing office supplies. Illustrate your ability to improve office efficiency or enhance the work environment.

Discuss your approach to prioritization, such as using to-do lists or digital management tools. Provide examples of how you've successfully managed competing priorities in past roles to meet deadlines and maintain a productive workplace.

Highlight your methods for maintaining cleanliness and organization. Mention implementing schedules for cleaning, organizing supplies, and effectively communicating with staff to keep shared spaces tidy and functional.

Explain your event planning process, from assessing needs and budgeting to coordinating logistics and following up after the event. Emphasize your attention to detail and ability to handle unforeseen challenges on the day of the event.

Discuss your communication skills and conflict resolution strategies. Provide an example of a challenge with a vendor and how you approached it, showcasing your ability to maintain strong relationships while ensuring service quality.

Mention any relevant office management software or tools you've used. Discuss how these tools have helped you streamline operations, manage schedules, or coordinate events effectively.

Describe your process for gathering information on dietary restrictions from employees before planning meals. Explain how you use this information to work with catering companies to provide appropriate options for all staff.

Share your philosophy on relationship-building—emphasizing communication, responsiveness, and routine check-ins. Provide examples of how you've successfully worked with facilities management in your past roles.

Use the STAR method (Situation, Task, Action, Result) to outline a specific challenge, your role, the steps you took to resolve it, and the positive outcome. This shows your problem-solving skills and ability to navigate difficult situations.

Discuss tactics you've employed, like organizing social events, celebrating team achievements, or encouraging feedback. Highlight how those initiatives have positively impacted morale in your previous workplaces.