Staff Accountant & Payroll Manager

The Staff Accountant & Payroll Manager at Fort Walton Machining, Inc. is responsible for various duties that are crucial for maintaining our financial health. These include preparing and monitoring financial reports, ensuring accurate payroll processing, and managing accounts receivable. You will also have a key role in communicating with customers regarding billing inquiries and overseeing collections processes. Overall, your contributions will help ensure compliance with regulations and improve our financial operations.

To qualify for the Staff Accountant & Payroll Manager position at Fort Walton Machining, Inc., candidates should have a 4-year degree in accounting or a related field. Additionally, having 3-5 years of experience as a Payroll Clerk and at least 2 years as an Accounts Receivable clerk is highly beneficial. A strong understanding of financial reporting, payroll systems, and invoice management is also essential to succeed in this role.

Yes, prior experience in payroll management is crucial for the Staff Accountant & Payroll Manager role at Fort Walton Machining, Inc. We require candidates to have at least 3-5 years of relevant experience that showcases their ability to manage payroll systems effectively, maintain accurate financial records, and respond to employee inquiries regarding payroll inquiries.

At Fort Walton Machining, Inc., we prioritize our employees' well-being by offering a comprehensive benefits package for the Staff Accountant & Payroll Manager position. This includes medical, vision, and dental insurance, a 401K plan, life insurance, short and long-term disability coverage, and generous paid holidays, personal time, and vacation time. We believe that a satisfied employee is a productive employee!

The work environment for a Staff Accountant & Payroll Manager at Fort Walton Machining, Inc. is supportive and collaborative. Employees spend most of their time in an office setting, working on computers and engaging in meetings. We maintain a culture of open communication and teamwork, ensuring everyone can contribute to our shared mission of exceptional service. Occasional travel to our nearby plant may also be required, around 10% of the time.

When discussing your experience with payroll systems, be sure to highlight specific software you have used. Explain how you've managed payroll processes, including tracking hours, processing deductions, and responding to employee questions. It's beneficial to mention your attention to detail and how you've ensured accuracy in payroll to avoid discrepancies and issues.

To effectively answer this question, discuss your approach to identifying and resolving discrepancies in financial reports. Emphasize methods such as thorough audits of records, coordination with team members, and ensuring strict adherence to accounting principles. Providing an example will illustrate your problem-solving skills and critical thinking.

When outlining the steps for processing payroll, describe your process, including gathering time sheets, verifying hours, and entering data into the payroll system. Discuss how you ensure compliance with federal and state regulations and the importance of accuracy in deductions and reporting to avoid legal issues.

To answer this question, emphasize your organizational skills and methods for prioritizing tasks. You could mention using spreadsheets or task management tools to track outstanding payments. Discuss how you determine priority based on payment age, customer relationship, and the potential impact on cash flow.

Be prepared to share a specific example where you identified inefficiencies in a financial process and implemented changes. Describe the impact of your improvements, whether it resulted in faster processing times, improved accuracy, or better communication with team members. This will showcase your proactive attitude and capability to enhance workflows.

Discuss your dedication to professional development and mention resources you turn to for updates on financial regulations, such as professional organizations, online courses, or financial publications. Highlight your commitment to understanding how these updates may affect payroll and accounting processes.

When answering this question, indicate that you would maintain professionalism and empathy. Discuss your approach to listening to the employee's concerns, verifying their information, and working towards a swift resolution. This demonstrates strong customer service skills and the importance of effective communication in the workplace.

Mention any accounting software you have experience with, such as QuickBooks, Sage, or comparable tools. Be sure to provide examples of how you've utilized these programs to manage payroll operations, generate reports, or perform financial analyses, indicating your comfortability with technology.

Explain your involvement in financial audits, whether as a participant or manager. Discuss your understanding of the audit process, preparation of necessary documentation, and collaboration with external auditors. This highlights your commitment to transparency and compliance with financial standards.

To answer effectively, outline your processes for ensuring accuracy, such as double-checking all figures, maintaining organized records, and conducting regular reconciliations. Discuss the importance of attention to detail and open communication with your team members to catch and correct any potential errors.