Executive Assistant

The Executive Assistant at Hearst plays a crucial role in supporting the Senior Vice President & General Manager of The Autos Group by managing schedules, coordinating appointments, and ensuring the executive is updated and organized. Responsibilities also include project management, interfacing with multidisciplinary teams, and contributing to the smooth operation of the GM's office. The ability to multitask and handle diverse responsibilities is essential in this dynamic environment.

To qualify for the Executive Assistant position at Hearst, candidates should possess at least three years of experience working with high-level executives, preferably in the media sector. Strong organizational skills, effective communication capabilities, and a passion for the automotive industry are vital. Candidates who can bring a diverse background or unique experiences will find that Hearst values different perspectives in its workforce.

At Hearst, the work environment is fast-paced, collaborative, and creative. The Executive Assistant will be part of a team that fosters diversity and encourages the sharing of ideas and experiences. With a focus on innovation in publishing and media, the workplace is designed to support productivity while resonating with the passion for automotive content creation.

To apply for the Executive Assistant position at Hearst, interested candidates need to submit their resumes in PDF format, along with their salary requirements. Applications should be directed towards the established hiring process, ensuring that they highlight relevant experience and passion for the automotive sector. Keeping a professional and organized application will help you stand out.

Unfortunately, the Executive Assistant position at Hearst is based in New York, NY, and does not accommodate remote workers. This position is integral to the staff operations at The Autos Group, requiring in-person attendance to effectively support the Senior Vice President & General Manager.

When answering this question, highlight specific instances where you've successfully managed multiple tasks for an executive. Discuss the tools or strategies you used to prioritize tasks and how you maintained organization amid shifting priorities.

To effectively answer this question, share an example of a conflict you faced and how you resolved it. Explain the methods you used to stay calm and collected, emphasizing your problem-solving skills and ability to think on your feet.

Mention the specific tools you have experience with—like calendar applications, project management software, or communication platforms—and how you used each of them to optimize productivity and communication in previous positions.

Speak from the heart about your passion for the automotive sector, mentioning any personal experiences or interests you have, such as following automotive trends or engaging with car culture. Emphasize your eagerness to be part of an influential media company like Hearst.

Provide a comprehensive overview of a specific project. Discuss your role, the steps you took to manage it, the outcome, and how your organizational skills and proactive approach contributed to its success. Make sure to quantify results if possible.

Demonstrate your prioritization strategy by explaining how you categorize tasks based on urgency and importance. You can reference specific methods you use, such as to-do lists or project management tools, to keep everything streamlined.

Highlight your communication skills by discussing how you adapt your communication style to various audiences while ensuring clarity and collaboration. Detox an example where effective communication led to a productive outcome in a previous role.

Describe a situation where you had to adapt quickly to changes. Discuss your process for managing unexpected schedule shifts effectively, ensuring you remain calm, and how you would communicate the changes to relevant parties.

Bias towards professionalism and integrity when discussing sensitive information. Share examples of how you have upheld confidentiality in previous roles and why this value is integral to your work ethic as an Executive Assistant.

Express the importance of collaboration in an environment where roles often overlap. Discuss your belief in leveraging the strengths of team members to achieve office goals and create an efficient and harmonious workplace.