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Assistant Site Manager

Assistant Site Manager

High Tech High Point Loma


Reports To: School Director

FLSA Classification: Classified

Full-Time/Part-Time Status: Hourly, part-time, non-exempt

Regular/Temporary: Regular

Salary: Hourly Framework (Step 2, A-K) Range: $21.45 to $26.15/hour

 

Developed by a coalition of San Diego civic leaders and educators, High Tech High opened in September 2000 as a small public charter school with plans to serve approximately 450 students.  HTH has evolved into an integrated network of sixteen charter schools serving approximately 6,350 students in grades K-12 across four campuses.

 

Located in San Diego County, California, High Tech High (HTH) is guided by four connected design principles—equity, personalization, authentic work, and collaborative design—that set aspirational goals and create a foundation for understanding our approach. If you are motivated by these principles, we encourage you to join our team!

 

JOB SUMMARY

 

High Tech High in Point Loma seeks an Assistant Site Manager who will assist with coordinating the day-to-day operations of a public charter school. Assistant Site Manager is our front-facing position that greets all staff, students, and visitors that enter the building each day. Excellent verbal and written communication skills, in both English and Spanish, are strongly desired.

 

Duties Included:

·       Maintenance of student files and records in a computerized database as well as physical files. 

·       Answering correspondence, composing newsletters/handbooks, distributing mail, and generating reports 

·       Coordinating meetings and building use with the facilities department

·       Maintaining master school calendar and filing systems

·       Track all student attendance and report truancy or absentee problems 

·       Order office supplies and equipment for faculty general use; maintain office fax, copy and other mailroom equipment.

·       Greeting and providing assistance to all staff, students, parents, community members, callers and visitors to the school. 

·       Answer the main phone line, provide information, take and deliver messages and direct callers to appropriate persons.

·       Assist visitors, answer inquiries, provide information and direct to appropriate school areas. 

·       Diffuse conflicts and/or difficult situations as needed in the school office. Monitor students sent to the school office for disciplinary reasons.

·       Monitoring building visitors, visitor sign-in procedures and building activities including crisis situations such as building evacuations, lockdowns, emergency situations and safety procedures. 

·       Duties may include, absence reporting and hourly time clock entries and adjustments.

·       Duties may include, providing back-up coverage to other positions, registering new students, assisting students in the health clinic and contacting parents/guardians as necessary.

·       Perform related duties as assigned 

 

The ideal candidate would possess the following competencies:

 

·       Communication, both written and oral

·       Maintain records and prepare reports

·       Time management, organization and multitasking skills

·       Ability to work independently

·       Knowledge and ability to use Microsoft Word, Excel, and Google Apps

·       Strong communication skills, ability to use patience and diplomacy in various difficult and high-pressure situations while maintaining confidentiality

·       School or education-setting experience is a plus

 

Education and/or Experience

 

·       High school diploma or GED (required)

·       Office management experience (preferred)

·       Experience in a school/learning environment (preferred)


SALARY & BENEFITS

This is a part-time hourly position, and does not qualify for benefits.

 

APPLY TODAY!

If you fit the qualifications above and are looking for a forward-thinking, innovative institution that embodies visionary leadership and embraces diversity, then High Tech High is the place for you!


To apply, visit our website, and complete an online application: https://www.hightechhigh.org/about-us/join-our-team

High Tech High provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, High Tech High complies with applicable state and local laws governing nondiscrimination in employment in every location in which the practice has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


Open until filled or 12/20/24.

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CEO of High Tech High
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Gary Jacobs
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Average salary estimate

$49544 / YEARLY (est.)
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$44676K
$54412K

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What You Should Know About Assistant Site Manager, High Tech High

If you're looking for a dynamic position where you can truly make a difference, consider the role of Assistant Site Manager at High Tech High in Point Loma, California. As the friendly face that welcomes students, staff, and visitors each day, you'll play a pivotal role in the smooth operation of our vibrant charter school community. Your duties will include maintaining student records, coordinating communications, and managing the school calendar, all while ensuring a welcoming environment for everyone who steps through our doors. Whether it’s generating reports or assisting in crisis situations, your organizational skills will shine as you support the daily functions of our school. We're looking for someone who is not just detail-oriented but also possesses excellent communication skills, ideally in both English and Spanish. This part-time, hourly position offers competitive pay and the chance to join a dedicated team driven by values including equity and collaboration, all while enhancing your skills in an educational setting. If you thrive in a supportive atmosphere and have a passion for education, High Tech High could be the perfect place for you to grow your career. Join us in shaping the future of education!

Frequently Asked Questions (FAQs) for Assistant Site Manager Role at High Tech High
What are the responsibilities of the Assistant Site Manager at High Tech High?

The Assistant Site Manager at High Tech High will have a variety of responsibilities including maintaining student records, greeting visitors, coordinating meetings, and managing the school calendar. You'll also handle communication, answer the main phone line, and assist with crisis situations, making this role essential to the daily operations of the school.

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What qualifications are needed to apply for the Assistant Site Manager position at High Tech High?

To apply for the Assistant Site Manager position at High Tech High, candidates are required to have a high school diploma or GED. While office management experience is preferred, having prior experience in a school environment is a big plus. Strong communication skills, both written and spoken, are also highly desirable.

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Does the Assistant Site Manager position at High Tech High offer benefits?

The Assistant Site Manager role at High Tech High is a part-time hourly position and does not qualify for benefits. However, it offers competitive hourly pay and a great opportunity for professional development within an innovative educational setting.

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What skills are essential for the Assistant Site Manager at High Tech High?

Essential skills for the Assistant Site Manager at High Tech High include effective communication, strong organization and time management abilities, and proficiency in Microsoft Office and Google Apps. Being able to work independently while demonstrating patience and diplomatic skills in challenging situations is also vital.

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How do I apply for the Assistant Site Manager role at High Tech High?

To apply for the Assistant Site Manager position at High Tech High, you should visit their official website and complete the online application process. It's important to submit your application promptly, as the position is open until filled or until December 20, 2024.

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Common Interview Questions for Assistant Site Manager
Can you describe your experience in managing school operations?

When answering, highlight specific examples from your previous roles, focusing on how you coordinated activities, maintained records, and ensured smooth day-to-day operations. Emphasizing your organizational skills and adaptability will also be beneficial.

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How do you handle difficult situations with students or parents?

Provide examples that showcase your conflict-resolution skills. Describe a situation where you successfully diffused tension and maintained a positive outcome, emphasizing your ability to stay calm and collected.

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What steps do you take to ensure confidentiality in your work?

Discuss your understanding of confidentiality protocols, especially in an educational setting. Mention how you store sensitive information securely and your respect for student privacy, showcasing your integrity and professionalism.

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Why do you want to work at High Tech High?

Express your enthusiasm for High Tech High's mission and values. Mention how the principles of equity, personalization, and collaborative design resonate with you and how you see yourself contributing positively to their community.

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Describe a time when you had to multitask under pressure.

Use specific examples from previous positions where you successfully managed multiple tasks simultaneously, detailing your techniques for prioritizing and staying organized even during busy periods.

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How do you prioritize your daily tasks as an Assistant Site Manager?

Explain your approach to prioritizing tasks, showcasing your organizational skills. Mention tools you use (like calendars or checklists) and how you remain flexible to adapt to any changes.

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What tools and software are you proficient in that would help in this role?

List relevant software such as Microsoft Word, Excel, and Google Apps. Discuss your experience with these tools and how they are applicable to tasks expected for the Assistant Site Manager role.

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Can you discuss your experience with record management?

It's important to highlight your experience in maintaining student records and handling databases. Describe your attention to detail and how you ensure accuracy and security in record management.

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How do you engage with students and parents in a positive way?

Demonstrate your interpersonal skills by explaining how you make a point to communicate openly with students and parents, showing empathy and support while fostering a welcoming environment.

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What strategies would you use for effective communication within the school?

Discuss your methods for facilitating communication among staff, students, and parents, such as using newsletters, email communications, and in-person meetings, and emphasize the importance of clarity and transparency.

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Part-time, on-site
DATE POSTED
November 5, 2024

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