Administrative Assistant – Marketing, Communications, and Development at Claremont Hillel

The Administrative Assistant – Marketing, Communications, and Development at Claremont Hillel is responsible for creating and managing a communications calendar, designing promotional materials, maintaining the website, supporting event marketing, managing donor records, and providing general administrative support to the team.

To thrive as the Administrative Assistant – Marketing, Communications, and Development at Claremont Hillel, strong organizational skills, excellent written and verbal communication abilities, creativity with digital tools, and experience with donor databases or CRM systems are essential. A passion for Jewish life and community is a strong plus!

As the Administrative Assistant – Marketing, Communications, and Development at Claremont Hillel, you'll create engaging newsletters and social media content, manage outreach communications, and help promote events, all aimed at increasing student participation and engagement in our community.

While the Administrative Assistant – Marketing, Communications, and Development is expected to work in person from Claremont during the semesters, Claremont Hillel offers the flexibility of remote work during summer and winter vacations.

The salary for the Administrative Assistant – Marketing, Communications, and Development at Claremont Hillel ranges from $45,000 to $52,000 annually, depending on experience, along with benefits like health insurance and paid leave.

To effectively prioritize tasks as an Administrative Assistant, assess deadlines and the level of impact each task has on the team’s goals. Utilize tools like to-do lists or project management software to ensure timely completion of your responsibilities.

Share specific examples where you designed engaging marketing content using tools like Canva or Mailchimp, aiming to connect with your audience. Highlight the successful feedback or results generated from your creative efforts.

In instances involving difficult communications with donors, approach the situation with empathy and clarity. Outline the issue while ensuring to reinforce the commitment to maintaining a positive and lasting relationship with them.

Talk about any previous experience managing transactions or donor records using CRM tools. If not directly experienced, share how your organizational skills would translate into effectively learning and using a CRM system at Claremont Hillel.

To ensure accuracy when managing data, I double-check entries and use validation tools. Implementing regular reviews of the records helps to maintain their integrity and provides clear insights for reports needed by the team.

I utilize project management tools and maintain a well-organized calendar to track my projects. Breaking tasks into smaller milestones helps me keep them manageable while also ensuring I meet deadlines effectively.

I want to work at Claremont Hillel because of the commitment to fostering a vibrant Jewish community and supporting students in their journey of identity. I resonate with the mission and believe my skills align well with the role.

Staying updated on marketing trends involves regularly reading industry blogs, attending webinars, and engaging in professional communities. This informs my approach and enables me to bring fresh ideas to the marketing efforts at Claremont Hillel.

When faced with tight deadlines, I remain calm and focus on essential tasks first. Breaking down larger projects into manageable pieces allows me to work more efficiently and maintain quality even under pressure.

My communication style is clear, concise, and adaptable. I believe in being open and approachable while ensuring important messages are effectively conveyed, which is integral to the role at Claremont Hillel.