Operations and Office Manager at the Brody Jewish Center

The Operations and Office Manager at the Brody Jewish Center plays a pivotal role by overseeing daily operations, bookkeeping via QuickBooks, and coordinating communications with vendors. Additional responsibilities include maintaining the office space, managing food service for events, assisting with policy development, and providing IT oversight to ensure systems are functioning efficiently.

To qualify for the Operations and Office Manager role at the Brody Jewish Center, candidates must possess a Bachelor’s degree along with over three years of relevant experience in administrative or operations roles. Strong organizational skills, time management capabilities, and familiarity with financial tools like QuickBooks are highly desirable.

The work environment for the Operations and Office Manager at the Brody Jewish Center is dynamic and engaging, with opportunities to support a vibrant community. Collaboration with the Executive Director and flexibility in work hours contribute to a supportive atmosphere focused on both productivity and personal growth.

Operations and Office Managers at the Brody Jewish Center enjoy a competitive salary along with a comprehensive benefits package, which includes health insurance, a pension plan, generous vacation time, and professional development opportunities to enhance their skills and career trajectory.

A typical day for the Operations and Office Manager at the Brody Jewish Center includes bookkeeping tasks, managing office supplies and maintenance, coordinating with vendors, and overseeing the preparation for various events. Flexibility in hours allows for adjustment based on programming needs, especially during peak times like Shabbat gatherings.

In managing multiple tasks, I prioritize by assessing deadlines, delegating where possible, and focusing on critical operational needs. I utilize organized checklists and digital tools to stay ahead of tasks and ensure everything progresses smoothly.

I have extensive experience with QuickBooks, handling everything from invoicing to reconciliation. My proficiency allows me to maintain accurate financial records, process reimbursements efficiently, and provide financial reports that help guide operational decisions.

I believe in maintaining open lines of communication. I regularly check in with vendors, ensure clear instructions are provided, and establish a point of contact for any queries. Building relationships based on trust leads to smoother operations and better collaboration.

My approach includes implementing systematic workflows and regular audits of office supplies and scheduling activities. I believe in using visual aids and project management software to keep everything organized and visible to the team.

In a previous role, I had a last-minute cancellation for a vendor service. I quickly reached out to my contacts, negotiated alternative solutions, and communicated transparently with my team. Collaboratively, we ensured the event went off without a hitch.

Confidentiality is paramount. I ensure that sensitive documents are stored securely and only accessible by authorized personnel. Regular training on confidentiality policies also reinforces a culture of discretion within the team.

The Operations and Office Manager plays a key supportive role in student engagement by facilitating event logistics, managing supplies, and helping to create an inviting atmosphere. My goal is to enable students to connect by ensuring programs run seamlessly and efficiently.

I embrace new technologies by dedicating time to learn about them through tutorials and peer-learning. I also encourage feedback from team members to ensure adopted systems meet everyone's needs.

I implement a regular maintenance schedule, conduct periodic walkthroughs to assess cleanliness, and coordinate with custodial staff to address any issues promptly. Regular checklists help maintain our high standards.

I am drawn to the Brody Jewish Center's commitment to enriching student lives and fostering community connection. The role aligns with my skills in operations management and my passion for supporting vibrant cultural environments.