Cash Applications Assistant (Unapplied Cash Reviewer)

As a Cash Applications Assistant (Unapplied Cash Reviewer), you will primarily focus on researching unapplied cash values to assess their applicability against accounts receivable invoices or determine if they should be refunded to customers. This role involves working closely with the Assistant Accountant, utilizing the NetSuite accounting system, and ensuring accurate payment processing and reconciliation.

To excel as a Cash Applications Assistant (Unapplied Cash Reviewer), we typically look for at least three years of related experience or a blend of education and experience. A Bachelor’s degree in Accounting is preferred, along with strong computer skills in MS Office and knowledge of accounting software like NetSuite.

Yes, the Cash Applications Assistant (Unapplied Cash Reviewer) position is fully remote. You will have the flexibility to work from anywhere while still actively contributing to our financial operations.

In this role, you will handle multiple responsibilities, including researching unapplied cash values, processing payments, reconciling discrepancies, and maintaining comprehensive records. You'll also analyze payment types and coordinate with clients when necessary to resolve issues.

We offer a generous benefits package for our Cash Applications Assistant (Unapplied Cash Reviewer), including 20 days of paid leave, paid parental leave, a technology allowance, HMO, retirement plans upon regularization, free office lunches every Wednesday, quarterly company happy hours, and more!

Key skills for this position include strong analytical abilities to assess cash postings accurately, excellent communication for stakeholder interactions, proficiency in accounting and spreadsheet software, good interpersonal skills, and the organizational capacity to manage multiple tasks under deadlines effectively.

We genuinely value work-life balance and foster a supportive remote work environment for our Cash Applications Assistants (Unapplied Cash Reviewers). Along with a flexible schedule, our benefits like generous paid leave, family leave policies, and enjoyable team-building events contribute to a positive work experience.

Unapplied cash refers to funds received that have not yet been allocated to outstanding invoices or accounts. It's crucial because unresolved unapplied cash can lead to customer dissatisfaction and financial inefficiencies. In your answer, emphasize your understanding of cash flow management and invoice reconciliation.

When researching unapplied cash, I first verify the source of the payment and its connection to specific invoices. I review payment documentation, check against the universal daily deposit spreadsheet, and utilize our accounting systems for verification. It’s essential to communicate with stakeholders for any missing information.

I prioritize tasks by assessing the urgency and amount of unapplied cash. I maintain an organized tracker to categorize items by importance and follow a systematic approach to tackle them efficiently, so that I can resolve issues promptly and keep operations moving smoothly.

I have experience with NetSuite and other ERP systems, which allows me to efficiently review and reconcile accounts. Familiarity with these tools ensures that I can quickly navigate records, and resolve unapplied cash issues while maintaining high accuracy and compliance.

In a previous role, I encountered a significant amount of unapplied cash that stemmed from missing remittance information. I organized a thorough audit of payment records and coordinated with clients to gather the necessary details, which ultimately led to successful resolutions and improved processes to prevent future occurrences.

To ensure accuracy when processing cash applications, I cross-reference payment amounts and invoice details meticulously. I also utilize reconciliation techniques and check my work against both the accounting system and physical records to catch any discrepancies before finalizing entries.

I believe the most vital skill for a Cash Applications Assistant is analytical thinking. It allows you to understand complex payment scenarios, identify potential issues, and make informed decisions. Showing that you can think critically and provide solutions in ambiguous situations will present you as an exemplary candidate.

When handling client communications related to payment disputes, I maintain professionalism and empathy. I clearly outline the situation, share the findings from my research, and work collaboratively with the client to reach a satisfactory resolution. This approach builds trust and strengthens relationships.

I employ a combination of digital tools and good old-fashioned checklists to stay organized. Using an Excel tracker for unapplied cash, deadlines, and priorities helps me keep everything in order, ensuring I meet targets while avoiding information overload.

My motivation stems from the satisfaction of resolving financial discrepancies and contributing to organizational success. Knowing that my efforts directly impact the company’s financial health and client satisfaction inspires me to excel in my role.