Executive Assistant

As an Executive Assistant at Inductive Automation, your main responsibilities will include managing the COO’s complex schedule, preparing meeting materials, organizing travel, and ensuring effective communication across various platforms. You'll be proactive in anticipating changes in schedules, maintaining clear communication lines, and facilitating smooth operations.

While an associate or bachelor’s degree is preferred, it is not required for the Executive Assistant position at Inductive Automation. You should have a minimum of 5 years of progressively complex administrative support experience, effective communication skills, exceptional attention to detail, and the ability to handle confidential material discreetly.

At Inductive Automation, the work environment is collaborative and supportive. As an Executive Assistant, you will enjoy a blend of hybrid and on-site opportunities, a culture that values work-life balance, and team activities designed to enhance connections. The office boasts stunning views and amenities to keep you energized.

The salary for the Executive Assistant role at Inductive Automation ranges from $65,000 to $80,000 per year, which is competitive for the Sacramento region. Compensation is market-driven and varies based on skills, experience, and other factors, ensuring that we attract top talent.

Inductive Automation offers an attractive benefits package for Executive Assistants that includes 100% covered health insurance, a flexible work schedule, paid time off, a company-matching 401k program, and access to recreational activities in a world-class office setting.

To prioritize effectively, I first assess the urgency and importance of each task. I make use of digital tools to organize and rank tasks, ensuring that the most critical deadlines are met while maintaining flexibility to adjust as the COO's priorities shift.

In a previous role, I faced a situation where two critical meetings were scheduled at the same time. I communicated with both parties, advocated for our executive's needs, and ultimately rescheduled one meeting, ensuring everyone felt valued while honoring key commitments.

I am very mindful about handling sensitive information. I ensure that any confidential material is stored securely and only shared with authorized personnel. My practice includes assessing the necessity of sharing information clearly and prioritizing trust and integrity in all interactions.

I use clear, concise messaging and adapt my communications to fit the platform, whether it’s a formal email, quick text, or a chat on Slack. Regular follow-ups and summaries ensure everyone is on the same page, enhancing transparency and collaboration.

I have coordinated complex travel itineraries, balancing budget constraints with the need for efficiency. I utilize travel management tools and maintain close communication with the executive to ensure travel plans align with their schedule and preferences.

I regularly use productivity tools like Microsoft Office Suite, Google Workspace, and project management software like Trello or Asana to keep track of tasks, schedules, and communications, ensuring smooth operational workflows.

I remain flexible and open to change, often reassessing my workflow as new tasks or priority shifts arise. I practice maintaining a calm demeanor, allowing me to think clearly and respond effectively to evolving business needs.

I collaborate with the executive to understand key topics and objectives, then create clear and structured agendas that prioritize discussion points. I prepare supporting materials that are relevant, concise, and ready ahead of meetings, ensuring everything is streamlined.

When faced with stressful situations, I take a deep breath and assess the issue calmly. I focus on creating solutions and communicating effectively with all relevant parties to resolve conflicts without impacting overall productivity.

I am motivated by the opportunity to contribute to a team that fosters innovation and efficiency. Knowing that my support enables the COO to focus on strategic initiatives drives me to excel in my role, ensuring that the organization thrives.