Project Manager, live events (Remote)

As a Project Manager for live events at Invisible Hand, your key responsibilities will include organizing project timelines, executing detailed project plans, and maintaining tracking systems across various core functions. You'll also participate in client meetings, engage with vendors, and support the team in meeting deadlines, ensuring a seamless experience for our high-profile clients like Spotify and PBS.

To be considered for the Project Manager position at Invisible Hand, candidates should have a minimum of 4 years of experience in project coordination for live events. Strong communication skills, exceptional organizational abilities, and an understanding of agency processes are crucial. A proactive problem-solving attitude and a willingness to adapt in a startup environment are also important for success in this role.

The Project Manager at Invisible Hand plays a vital role by ensuring that every detail of the event is meticulously planned and executed. By creating timelines, maintaining project documentation, and fostering communication among teams, you help streamline processes that lead to successful and engaging live experiences for clients, helping them achieve their goals.

Working as a Project Manager for live events at Invisible Hand means thriving in a fast-paced, diverse, and inclusive startup environment. You'll collaborate with a team that values creativity and initiative and supports your growth while tackling exciting challenges that come with delivering high-quality live events.

At Invisible Hand, Project Managers use various tools and systems such as Slack for communication, Toggl for project tracking, and shared drives for resource management. Familiarity with creating project plans and tracking budgets is essential, but a willingness to learn new tools is highly encouraged!

In your response, provide specific examples of live events you managed and outline the key responsibilities you undertook, such as coordinating logistics, overseeing timelines, and communicating with clients and vendors. Highlight any challenges you faced and how you overcame them to emphasize your problem-solving skills.

Discuss your organizational strategies, such as using project management tools or creating priority lists. Explain how you assess project deadlines, objectives, and resources to effectively allocate your time and effort, ensuring that all projects meet their goals on time.

Share a specific example that showcases your ability to handle pressure and solve problems. Focus on the steps you took to assess the situation, communicate with team members and clients, and implement a solution that ensured the event's success.

List the project management software you've used, like Toggl, Asana, or Trello. Additionally, mention any tools you used for documentation and communication, such as Slack or Google Workspace, illustrating your comfort with technology and efficiency in managing projects.

Emphasize your proactive communication style, such as regular check-ins, updates, and meetings. Mention how you tailor your communication method to suit the audience—be it through emails, presentations, or collaborative platforms—to ensure clarity and alignment across teams.

Discuss how you set clear milestones, use task management systems, and implement regular progress reviews. Stress the importance of adaptability, as project scopes may change and deadlines must often be reevaluated to accommodate these shifts.

Explain your process for creating budgets, including your method for estimating costs, tracking expenses, and ensuring projects stay within budgetary constraints. Highlight any tools you’ve used to monitor financial performance throughout the project lifecycle.

Share your approach to receiving and integrating feedback. Emphasize your openness to constructive criticism and illustrate with examples of how feedback has positively influenced your work or led to improvements in event planning.

Your answer should reflect a genuine interest in the mission of Invisible Hand and the unique opportunities it presents. Discuss how the company's emphasis on cultural engagement and diversity aligns with your professional goals and how you can contribute positively to their projects.

Convey your passion for live events and how they create unforgettable experiences. Discuss the excitement of seeing a project come together successfully, the relationships you build, and the sense of accomplishment when clients are thrilled with the outcomes.