Project Manager, live events (Remote)

Invisible Hand is looking for a freelance Project Manager for live events to join our rapidly growing agency. Our team’s mission is to use culture, the network effect, and live experiences to meet our client’s goals. Our client roster includes Spotify, PBS, Emerson Collective, Omidyar Network, Equality Federation, and many more. 

You are a self-starter, motivated by learning, able to work quickly, and a creative problem solver with incredibly strong communication skills and a “passion for polish.” Candidates should be comfortable working in a startup environment. 

What You’ll Do Day-to-Day

• Organize and execute timelines, project plans and tracking systems across core functions of a live event (i.e. editorial, talent, production, etc.)  

• Participate in client and stakeholder meetings and take notes/recaps for easy reference across internal and external teams

• Maintain tracking documents, including contact information, status, and blockers, etc.

• Engage with vendors & production partners as needed, develop detailed briefing docs in collaboration with functional leads

• Support team in adhering to timelines with hot lists, key decisions to be made, and when to make a call on a sticky issue

• Engage with clients directly when needed and under the team’s guidance

• Creating and maintaining job jackets for all projects  

• Assist in creating project budgets and tracking project spend

• Management of IH documents, resources, and assets, including maintenance of Slack channels, the IH Shared drive, and Toggl projects

What We’re Looking For

• 4+ years’ experience working as a Project Coordinator or similar for live events

• Strong, proactive communication skills

• Exceptional organizational skills and attention to detail

• Ability to build working relationships with core and cross-functional teams

• Understanding of agency processes and experience creating decks, agendas, project plans, timelines, and workflows 

• Appetite for problem-solving and thrives in high-velocity, deadline-driven environments

• Ability to closely track project performance and oversee the successful completion of short and long term milestones 

• Willingness to learn systems, tools and resources you don’t already know

• Must be comfortable in a start-up environment with a willingness to move quickly and flex into opportunities

Invisible Hand is proud to have a diverse, inclusive team. At IH, we don’t just celebrate our differences, we thrive on them. Our goal is to continue to create a workplace that fosters and champions diversity of thought, lived experience, and perspective, and we encourage people of all backgrounds to apply to join our team.