Plant Administrator (DAY shift)

As a Plant Administrator at IPEX, you will coordinate various administrative duties including hiring and orientation of new employees, managing office supplies, and processing payroll. You'll also maintain reports, assist with employee communications, and help organize site functions. Your role is crucial in ensuring the smooth operation of the plant and facilitates effective communication within the workforce.

Candidates for the Plant Administrator role at IPEX should have a high school diploma and a minimum of 3 years of experience in administration or office management, ideally within a manufacturing environment. Strong digital literacy and proficiency in Microsoft Office are expected, with additional experience in Infoflow as a beneficial asset.

The working environment for a Plant Administrator at IPEX is primarily office-based, featuring long periods of sitting and occasional interaction with a manufacturing setting. While tasks are largely administrative, candidates should be prepared for the slight exposure to industrial hazards and possible lifting responsibilities, ensuring all necessary safety equipment is worn when required.

At IPEX, Plant Administrators enjoy a comprehensive benefits package that includes a 401K plan with company match, health, dental, and vision coverage, vacation and holidays, and a plant bonus program. Additionally, IPEX supports a healthy work-life balance with a set schedule and bi-weekly pay.

IPEX is committed to providing accommodations for individuals with disabilities throughout the recruitment process and on the job. Applicants can request suitable accommodations tailored to their accessibility needs by contacting HR. This commitment underscores IPEX's dedication to fostering an inclusive work environment.

When answering, focus on specific administrative tasks you've handled, such as payroll processing, maintaining employee records, or managing office supplies. Highlight your familiarity with the unique challenges of a manufacturing environment and emphasize your organizational skills.

Illustrate your approach by discussing how you categorize tasks based on urgency and importance. Provide an example of a time when you successfully managed competing deadlines to ensure all responsibilities, such as payroll processing and hiring, were completed efficiently.

List specific software you have used, especially Microsoft Office and any other relevant systems like Infoflow. Mention how these tools have supported you in organizing reports, tracking employee information, or managing communications effectively.

Think about a situation where communication broke down or there was a disagreement among team members. Explain how you approached the conflict, your steps to mediate, and how you fostered a resolution, emphasizing your communication and interpersonal skills.

Explain your method for maintaining accuracy in payroll and attendance records, such as the use of spreadsheets or other tracking systems. Provide an example of a time when you identified a discrepancy and how you corrected it.

Discuss methods like regular team meetings, updates via newsletters, or the use of collaborative tools. Emphasize how clear communication fosters teamwork and enhances productivity in an office environment.

Provide an example that demonstrates your flexibility and ability to remain calm under pressure. Detail the situation, how you adjusted your plans, and the positive outcome that resulted from your adaptability.

Emphasize the importance of confidentiality and how you ensure sensitive information is handled securely. Discuss any experience you have with protecting employee data and your commitment to maintaining trust.

Share your passion for supporting team operations and being an integral part of the workforce. Highlight specific aspects of the Plant Administrator role, such as fostering a positive workplace culture or optimizing processes that inspire you.

Express your alignment with IPEX's mission and commitment to innovation in the piping industry. Discuss what draws you to their culture of support and learning, and how you believe your skills can contribute to the continued success of the team.