Assistant Company Secretary

As an Assistant Company Secretary at IQ-EQ, your primary responsibilities will include managing company secretarial tasks for various clients, organizing Board meetings, preparing relevant agendas and documentation, and ensuring compliance with KYC and AML regulations. You will also build and maintain strong relationships with clients and stakeholders, all while supporting the Senior Company Secretarial Assistant in daily corporate governance obligations.

To be considered for the Assistant Company Secretary position at IQ-EQ, you should have at least a degree level education or an equivalent professional qualification such as ICSA or ICSA part qualified. Relevant experience in a corporate services environment, excellent organizational capabilities, and proficiency in professional English communication are also essential to excel in this role.

Yes, at IQ-EQ we support hybrid work arrangements for the Assistant Company Secretary position. You will have the flexibility to work from the office just two days a week, allowing you to balance your work and personal commitments effectively while still being an important part of our team.

As an Assistant Company Secretary at IQ-EQ, a solid understanding of various IT platforms and applications is crucial. Familiarity with tools such as Diligent and Board Intelligence is preferred, as these will aid you in organizing board meetings and maintaining statutory records. Being highly proficient in technology will enable you to navigate your responsibilities smoothly.

At IQ-EQ, we prioritize the continuous growth and development of our employees. As an Assistant Company Secretary, you will find ample opportunities to expand your skills, with access to a supportive team environment focused on collaboration and innovation. Additionally, our international network of offices offers the potential for career advancement across various service lines.

In your response, focus on specific examples of how you have organized and coordinated board meetings in the past, including the preparation of agendas, drafting of board papers, and taking comprehensive minutes. Highlight your ability to communicate effectively with stakeholders and manage the follow-up of action items.

Discuss your understanding of KYC and AML requirements relevant to corporate governance. Share your experiences in ensuring that corporate changes are documented accurately and that all necessary checks are performed timely, emphasizing your attention to detail and organizational skills.

Here, talk about your time management and organizational skills. Provide examples showcasing your ability to prioritize tasks effectively, handle deadlines, and ensure that all client obligations are met without compromising the quality of service.

Elaborate on your approaches to building and nurturing client relationships, such as proactive communication, understanding client needs, and providing timely resolutions to any issues that may arise. Highlight how these practices contribute to client satisfaction.

Share a specific instance where you faced a challenge, such as a tight deadline or a complicated client request. Detail the steps you took to manage the situation, the outcome, and what you learned from the experience.

Discuss the critical role of accurate records in corporate governance and compliance. Emphasize your commitment to detail and how you ensure that all statutory records and client communications are maintained meticulously.

Talk about your familiarity with tools such as Diligent and Board Intelligence, as well as other relevant IT systems that enhance efficiency in managing company secretarial tasks. Mention any other technologies you’ve used that help in this field.

Explain your strategies for staying updated with changes in corporate governance and compliance regulations. Discuss any methods you employ to maintain your knowledge, such as attending workshops or actively participating in professional networks.

Share your step-by-step approach to preparing AGM documentation, emphasizing your organizational skills, attention to detail, and capacity for handling the various requirements associated with these meetings for multiple clients.

Discuss your process to investigate and rectify any discrepancies, including how you would communicate with relevant stakeholders and ensure compliance with regulatory requirements while maintaining trust with the clients.