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Federal Procurement Compliance Manager - Remote

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.Your impactYour ImpactManage Jacobs’ Federal Supply Management Compliance Program including managing the Federal Purchasing System, policy and procedure update and maintenance, training oversight/compliance, internal and external audit support, Federal Compliance Group participation, communicating and educating requirements. Reports to the Director of Federal Procurement. Requires coordination also with, Federal Operations Leadership, training and development teams, and other Federal Compliance groups. Supervise and manage direct reports.• Supports the Director of Federal Procurement with preparing for and responding to requirements of the Contractor Purchasing System Review (CPSR).• Applies knowledge of Federal Acquisition Regulations (FAR) and supplements, including DFARS and other regulations.• Monitors regulatory changes to support compliance with appropriate statutes, regulations and Company practices.• Develops and manages monitoring strategy of procurement transactions and data coming from the ERP, as well as its connected applications to ensure company processes, procedures and standards are in compliance.• Participates in ERP and Purchasing System transitions to production, to ensure changes are configured to ensure compliance integrity.• Participates in governance committees, as formed, and conducts reviews on policy changes, impacting Supply Management, with the Line(s) of Business, BMS and Corporate functions, to ensure Supply Management compliance continuity.• Responsible for development and maintenance of the Federal Supply Management Procedures, tools, forms and training.• Monitors, collects, and analyzes data from ERP and related/interfacing applications, to develop solutions to complex problems• Following the monitoring events, provides feedback to management and advises Federal Supply Management personnel on any actions required to ensure awards are compliant to regulation and company policy.• Collects and analyzes Compliance review data to identify system non-compliance trends and areas for process improvement and training.• Possesses strong advocacy skills; provides training to Federal Supply Management staff on Compliance related matters and make presentations to audiences of varying sophistication (both orally and in writing).• Provides direction, leadership and training to professional and technical staff.• Exercises independent judgment and discretion about matters of compliance significance.• Represents the organization as a consultant to management.• Observes all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company.• Works in a safe manner in accordance with established operating procedures and practices.• Maintains the strict confidentiality of sensitive information.• Performs other duties as assigned or requiredHere's what you'll need• Must have at least 15 years of related experience in Federal Procurement• Extensive knowledge in the Federal Acquisition Regulation and Agency Supplements• Must possess the ability to develop and communicate new concepts and the ability to organize, schedule and coordinate multiple work phases• Must possess the ability to develop and communicate new concepts and the ability to organize, schedule and coordinate multiple work phases• Must be able to provide innovative solutions to complex problems• Must have strong communication, computer, documentation, presentation and interpersonal skills, be able to work independently and in a team, and be capable of representing the organization as the primary point of contact• Must be experienced in MS Office Suite• U.S. Citizenship• Ability to work extended hours and travel, as required
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What You Should Know About Federal Procurement Compliance Manager - Remote, Jacobs

Are you ready to take your career to the next level as a Federal Procurement Compliance Manager at Jacobs? Located in the vibrant city of Chicago, IL, this remote role will have you at the forefront of transforming how we manage federal supply chain compliance. With over 15 years of relevant experience, you’ll oversee Jacobs’ Federal Supply Management Compliance Program, ensuring that our purchasing systems adhere to the latest Federal Acquisition Regulations (FAR) and all relevant clauses. As you develop and maintain key policies and procedures, you'll get the chance to train staff, conduct compliance audits, and collaborate with federal operations leadership to foster a culture of compliance. With strong advocacy skills, you’ll deliver engaging presentations to diverse audiences while continuously analyzing procurement data to spot trends and improve processes. Your strategic oversight will help Jacobs respond effectively to Contractor Purchasing System Review (CPSR) requirements and other compliance matters. So if you have a knack for navigating complex regulations and you're looking to make a tangible impact, we'd love to have you on board. Together, we can work towards innovative procurement solutions that not only meet compliance demands but also contribute to a sustainable future.

Frequently Asked Questions (FAQs) for Federal Procurement Compliance Manager - Remote Role at Jacobs
What are the primary responsibilities of a Federal Procurement Compliance Manager at Jacobs?

As a Federal Procurement Compliance Manager at Jacobs, you will manage the Federal Supply Management Compliance Program, oversee compliance with FAR and related regulations, train staff on compliance matters, conduct audits, and collaborate with federal operations leadership. Your role includes monitoring procurement transactions and developing solutions to ensure adherence to company standards.

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What qualifications do I need to apply for the Federal Procurement Compliance Manager position at Jacobs?

To qualify for the Federal Procurement Compliance Manager role at Jacobs, you need at least 15 years of related experience in federal procurement and extensive knowledge of the Federal Acquisition Regulation. Strong communication, problem-solving, and organizational skills are essential, as is proficiency in Microsoft Office Suite.

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How does Jacobs support ongoing training for Federal Procurement Compliance Managers?

Jacobs supports ongoing training for Federal Procurement Compliance Managers through regular workshops, development of training materials, and opportunities to participate in governance committees that influence policy changes. Continuous learning is emphasized to ensure compliance with evolving federal regulations.

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What kind of work environment can I expect as a Federal Procurement Compliance Manager at Jacobs?

As a Federal Procurement Compliance Manager at Jacobs, you can expect a collaborative and innovative work environment. The company promotes independence while also facilitating teamwork, allowing you to engage with diverse departments to foster compliance integrity across the organization.

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What unique challenges might I face in the Federal Procurement Compliance Manager role at Jacobs?

In the Federal Procurement Compliance Manager role at Jacobs, you might face challenges related to keeping up with regulatory changes, managing complex compliance issues, and navigating the intricacies of federal procurement regulations. Your ability to analyze data, develop solutions, and communicate effectively will be crucial to overcoming these challenges.

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Common Interview Questions for Federal Procurement Compliance Manager - Remote
Can you explain your experience with Federal Acquisition Regulations?

Discuss specific instances where you applied your knowledge of FAR in previous roles. Highlight your understanding of compliance processes and how you ensured adherence to these regulations in procurement activities.

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How have you managed a compliance team in a federal procurement setting?

Provide examples of your leadership style and how you have developed your team’s skills. Talk about how you foster communication, set clear expectations, and support your team in meeting compliance goals.

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What steps do you take to ensure compliance during a Contractor Purchasing System Review?

Outline the preparation process, such as reviewing documentation, training staff, and conducting mock audits. Emphasize your attention to detail and how proactive measures can minimize issues during reviews.

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How do you stay updated on changes in federal procurement regulations?

Share your methods for staying informed, such as attending industry conferences, reading trade publications, and participating in relevant professional networks. Mention the importance of continuous education in this dynamic field.

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Describe a time you identified a compliance issue and how you addressed it.

Use the STAR method (Situation, Task, Action, Result) to describe a specific compliance issue you faced. Focus on your analytical skills, the steps you took, the outcome, and any changes implemented as a result.

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How do you communicate complex compliance concepts to diverse audiences?

Discuss your approach to tailoring your communication style based on your audience's level of understanding. Provide examples of successful training sessions or presentations you led, ensuring clarity and engagement.

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What role does data analysis play in your compliance management strategy?

Explain how you leverage data to monitor compliance and identify trends. Discuss tools or techniques you have used to analyze procurement data, and how this information drove compliance improvements in your previous positions.

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Can you give an example of how you've improved a compliance process?

Illustrate a specific process improvement initiative you led by describing the original process, what prompted the change, your implementation strategy, and the positive outcomes achieved post-implementation.

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How do you approach training staff on compliance-related matters?

Talk about your philosophy on training and development. Include your methods for creating effective training programs, utilizing various training formats, and the importance of ongoing support and feedback.

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What strategies do you use for effective stakeholder engagement in compliance matters?

Discuss the importance of building relationships with key stakeholders, including your approach to understanding their concerns and tailoring your compliance strategies to align with their objectives.

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Full-time, remote
DATE POSTED
December 9, 2024

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