Receptionist - job 1 of 2

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.The Facilities Support role will be responsible for front desk reception ensuring compliance to established business processes related to Corporate Real Estate and Facilities, assisting the Facility Manager/Facility Coordinator and the Head of Corporate Real Estate with the delivery of quality facility management services for Airbus Americas, Inc. Headquarters.Duties:Front Desk / Reception• Greet/ host/ provide support for guests, visitors and employees• Answer all in-coming calls• Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.• Point of contact for all packages/deliveries• Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.• Update phone lists• Respond and follow through to requests for information and communicate with all levels of management with minimal supervision• Maintain office security by following safety procedures and controlling access via the reception desk.Facility Support/General Office Duties• Housekeeping Duties (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.)• Maintain all conference rooms for cleanliness / reserve conference rooms• Coordinate shared services for conference rooms within responsible area• Assists with the coordination and scheduling of office/building maintenance activities• Assist with administrative projects, such as invoice processing, PO creation, tracking of insurance information• Assist with submitting work order requests on behalf of building occupants, including follow-up and coordination of repairs• Assist in event coordination for Facilities-related events. E.g. team lunches, birthday celebrations, and other social functions, etc.• Serve as the primary point of contact for off-site file storage requests, ensuring files to be sent off-site are properly labelled• Assist with workspace and conference room reservations, managing the check-in process and curtailing reservations when appropriate• Assist with printing, scanning, forwarding, and other document management duties as assigned• Contribute to special projects or assist with ad hoc tasks as assigned, providing support to various departments or teams within the organization• Other duties as assigned.Invoice Processing• Ensure timely receipt of vendor invoices via dedicated mailbox or vendor website• Submit invoices for approval through proper management chanel• Document status of all invoices received• Contact vendors when questions arise regarding invoices or payment• Assist with the process of researching and preparing procurement proposals for Facilities-related purchases. I.e., identifying best products, summarizing user reviews, and proposing purchases within the limits of an operating budget.Education/training• High School Graduate• Preferred: Associate's Degree or combination of education and experienceYears of relevant experience• Minimum of 1 year industry experience required either in the corporate environment, third party service provider or as a consultant• Preferred: 2+ years of industry experience either in the corporate environment, third party service provider or as a consultantSkills and knowledge• Strong ability to listen and communicate effectively (verbal and written)• Outstanding organizational and time management skills• Strong interpersonal skills• Strong finance and budget skills• Proficient using common business applications (Google G-Suite, Corrigo CMMS)• Outstanding Internal and External customer service skills.Physical work requirements and work conditions• Office environment. Some walking. Some lifting (Estimated total compensation ran for this position is:40,700.00 – 59,000.00 USD per yearThe pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.Location:On-site –HERNDON, VAIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:• 401(k) plan with matching company contributions• Comprehensive Medical, Dental & Vision Care• Paid parental leave at 100% of salary• Paid Time Off and Company Holidays• Flexible and Remote Work Arrangements may be availableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.California Residents onlyIf you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.