Insurance Coordinator

As an Insurance Coordinator at JRM, the primary responsibilities include creating and maintaining electronic job folders, obtaining and distributing Certificates of Insurance (COIs), and reviewing subcontractor insurance for compliance. This role is crucial as you ensure that all insurance documentation aligns with contractual requirements, facilitating smooth project execution.

To qualify for the Insurance Coordinator role at JRM, candidates should possess a basic understanding of insurance principles, a college diploma or its equivalent, and preferably prior insurance-related experience. Proficiency in Microsoft Office (Word, PowerPoint, Excel) is also necessary to manage documentation effectively.

Strong organizational skills, attention to detail, and excellent communication abilities are essential for an Insurance Coordinator at JRM. The role requires you to handle several compliance-related tasks while effectively communicating with subcontractors, brokers, and internal stakeholders.

JRM is dedicated to the professional development of its employees, including Insurance Coordinators. The company fosters a culture of learning and provides opportunities for training and growth, ensuring that you can expand your skill set and advance in your career within the organization.

The work environment for Insurance Coordinators at JRM is dynamic and inclusive. The company values a diverse workforce and promotes collaboration among team members. As part of the Risk Management Department, you’ll work closely with various stakeholders in a supportive setting aimed at achieving success together.

When asked about your experience with managing Certificates of Insurance, it’s beneficial to provide specific examples of how you've previously handled COIs - from obtaining them to ensuring compliance with contractual obligations. Highlight your attention to detail and organizational skills in maintaining tracking logs.

To answer this question effectively, share your systematic approach to reviewing subcontractor insurance for compliance. Discuss any tools or methods you use to track and maintain documents and emphasize the importance of communication with brokers and subcontractors to resolve issues.

An ideal response would involve a specific scenario where you noticed a compliance issue with insurance documentation. Explain how you assessed the situation, communicated with the necessary parties, and ensured that it was resolved effectively while minimizing impact on project timelines.

In your response, focus on mentioning software tools relevant to documentation and project management. Highlight your proficiency in Microsoft Office, particularly Excel for managing tracking logs, and any specialized software you may have used in insurance management.

Discuss your strategies for prioritizing tasks, such as creating a to-do list or using project management tools to organize work based on deadlines and urgency. Emphasize how you balance multiple responsibilities effectively while maintaining accuracy.

Here, showcase your knowledge about JRM by discussing its position as a leading General Contracting and Construction Management Firm. Mention key clients, project types, and the importance of dedicated personnel within the company. This reflects your interest in the organization and aligns your values with theirs.

Explain your effective communication techniques, such as being proactive in reaching out and ensuring clarity in the information provided. Stress the importance of building strong professional relationships to facilitate the smooth exchange of compliance-related documentation.

Outline a step-by-step process where you first follow up with the subcontractor to remind them, provide a clear deadline, and escalate the issue to management if necessary. Emphasize your commitment to resolving the issue while keeping project continuity intact.

Articulate your interest in working for JRM by discussing the company's reputation in the industry, the opportunity for growth, and the values you share with the organization. This is your chance to connect your professional goals with JRM's mission.

In your response, discuss practical methods you use to cope with stress, such as time management, taking regular breaks, and staying organized. Sharing examples of how you've successfully handled busy periods in previous roles would further add value to your answer.