Project Implementation Specialist

Description & Requirements Be part of something great Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5, 000 people across the country to deliver services that have a profound impact on people's lives. From assessments and health services to employability programmes and specialist support, we do work that matters with people who care. Maximus has implemented Workday in the US and India. The next phase of this project is to implement Workday in the UK business. This role will work closely with the Workday People Project lead plus key internal and support teams to manage the effective implementation of workday. . Working closely with the wider UK project manager and team. The role will support the UK People lead on the successful implementation of workday and transition from Cascade to Workday, ensuring that all reporting and processes required to operate the UK business are implemented in workday or identified and solutions sought. This role requires a high level of attention to detail, empathy with change management processes and an affinity with project management. If they don't already have an expertise in workday they will need to develop it to understand the Workday system functionality, with an emphasis on effective implementation process improvement, and change management. Salary range - £55, 000 to £65, 000 1. HR Process Mapping: Assist in defining and documenting all current HR processes that will be affected by the Workday implementation. This will require an in-depth understanding of all HR functions and procedures to ensure nothing is missed during the transition. 2. System Configuration: Work closely with the lead HR Specialist to configure Workday's HR modules according to the organisation's HR policies, procedures, and needs. This involves setting up various components such as benefits, compensation, recruitment, talent, and absence management. 3. Data Cleansing and Migration: Support the preparation and cleansing of existing HR data to be migrated into Workday. Ensure the accuracy and completeness of all data, including employee profiles, payroll information, benefits and compensation data, etc. 4. User Role Definition and Security: Assist in defining user roles within Workday, ensuring that access and permissions are set up according to the roles and responsibilities within the HR team and the broader organisation. 5. Testing and Validation: Participate in detailed testing of the Workday system, including unit, integration, and user acceptance testing. This involves developing test scripts, documenting results, identifying issues, and working towards their resolution. 6. Training Material Development and Delivery: Collaborate with the training team to develop and deliver Workday training materials tailored to different user groups within the organisation. This could include creating user guides, FAQs, and conducting training workshops. 7. Stakeholder Communication: Act as a point of contact for all HR related queries during the implementation. Regularly communicate with HR stakeholders, providing updates on progress, addressing concerns, and ensuring a smooth transition to the new system. 8. Managers Support: Ensure that all necessary steps are taken to enable managers to seamlessly transfer to operating the new system, utilising all the tools available. 9. Post-Implementation Support: Provide ongoing Workday support to HR and other users post-implementation. This includes troubleshooting, managing system updates, and continuously improving system configurations based on user feedback and evolving HR needs. Key Contacts & Relationships: Internal • UK CLT/ SLT • HR • HRIS UK & US • HRSC • PMO • Transformation Team Technology External Cognizant Qualifications & Experience Essential • HR Knowledge: Strong understanding of HR processes, regulations, and best practices. • Workday Proficiency: Hands-on experience with Workday or a similar HR Information System (HRIS). Is highly desirable • Project Management Skills: Ability to manage tasks, timelines, and resources effectively. • Analytical Skills: Ability to analyse data, identify patterns, and solve problems. • Change Management Skills: Experience in managing change within an organisation. • Teamwork: Ability to work collaboratively in a team, build relationships, and work towards a common goal. Desirable • Project Management experience/ qualification eg Certification in Project Management (PMP, PRINCE2, or equivalent) • Previous experience of Workday Individual Competencies • Analytical Thinking: The ability to dissect complex HR processes and data sets, identify patterns, make connections, and derive meaningful insights. • Communication and Interpersonal Skills: Proficiency in conveying information clearly and effectively, coupled with the ability to build strong relationships with stakeholders. • Technological Aptitude: A strong competency in navigating various technological platforms, particularly HRIS systems like Workday. This includes understanding system configuration, data structures, and troubleshooting. • Attention to Detail: A keen eye for detail is essential in ensuring data accuracy, spotting errors during the testing phase, and maintaining consistency in system configuration. • Adaptability and Resilience: The ability to swiftly adapt to changes, handle pressure, and remain resilient when confronted with challenges. Travel Requirements - Some travel to London, and other UK locations as required EEO Statement Maximus is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal well-being and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post. We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long-term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for an interview. YourGuaranteed Interview application will only be shared with the hiring manager and the local resourcing team. Where reasonable, Maximus will review and consider adjustments for those applicants who express a requirement for them during the recruitment process. Minimum Salary £ 55, 000.00 Maximum Salary £ 65, 000.00