Recruiting Operations Specialist
Notable is the leading intelligent automation company for healthcare. Customers use Notable to drive patient acquisition, retention, and reimbursement, scaling growth without hiring more staff. We don’t just make software.
We are on a mission to fix the broken U.S. healthcare system by helping to eliminate the massive administrative burden that is placed on our nation’s healthcare staff. We hire people from diverse backgrounds and are always looking for employees who bring fresh ideas to our space. Passion is paramount, and at Notable, you will get to work with other talented people who aim to set a new standard for innovation in healthcare.
Role Summary:
We are looking for a Recruiting Operations Specialist to drive operational excellence across our recruiting processes and deliver a seamless experience for candidates. This role is primarily focused on optimizing recruitment operations, from managing systems and workflows to improving data accuracy and reporting. Additionally, you will manage the contractor hiring process in collaboration with our external staffing partner and coordinate logistics for priority roles. You will also serve as the main point of contact for onsite interviews, ensuring a smooth and professional experience for every candidate. This position is ideal for someone who thrives on creating efficient processes, is passionate about data-driven insights, and enjoys working in a collaborative and dynamic environment.
What You’ll Do:
Lead recruiting operations efforts, managing tools, systems, and processes to improve team efficiency and scalability.
Manage and maintain the Applicant Tracking System (ATS), ensuring data integrity, system optimization, and adherence to best practices.
Track key recruiting metrics, create insightful reports, and support data-driven decision-making across the recruiting team.
Evaluate and implement process improvements to enhance operational workflows and reduce bottlenecks.
Serve as the main point of contact for onsite interviews, managing logistics, ensuring interviewer readiness, and creating a positive candidate experience.
Coordinate logistics and timelines for priority roles, ensuring alignment across stakeholders to meet hiring goals.
Manage the relationship and recruiting process for contractor roles through our external staffing partner ensuring efficient onboarding and compliance.
Collaborate with recruiters and hiring managers to align operational strategies with recruiting needs.
Support recruiting-related projects such as compliance efforts, process documentation, and system upgrades.
Assist with cross-functional initiatives, including onboarding support and People Operations projects.
What We’re Looking For:
3+ years of experience in recruiting operations or a related HR role with a strong focus on systems and process management.
Extensive knowledge of recruitment workflows, ATS administration, and recruiting metrics.
Strong organizational skills and the ability to prioritize effectively in a fast-paced environment.
Excellent communication skills with a focus on stakeholder collaboration and candidate engagement.
Experience managing coordination for high-priority roles and working with external agencies for contractor hiring.
Previous experience supporting onsite interview programs or similar operational initiatives is highly preferred.
Proficiency in tools such as Google Workspace, and ATS platforms (e.g., Ashby, Greenhouse) is required.
Experience with People Operations or HR projects is a bonus.
Beware of job scam fraudsters! Our recruiters use @notablehealth.com email addresses exclusively. We do not conduct interviews via text or instant message and we do not ask candidates to download software other than Zoom, to purchase equipment through us, or to provide sensitive personally identifiable information such as bank account or social security numbers. If you have been contacted by someone claiming to be me from a different domain about a job offer, please report it as potential job fraud to law enforcement and contact us here.
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At Notable, a leading intelligent automation company transforming healthcare, we are on a mission to tackle the challenges of the broken U.S. healthcare system. We are in search of a passionate and skilled Recruiting Operations Specialist to join our San Mateo team. This is an exciting opportunity to shape and enhance our recruiting operations, making a tangible impact on our mission while working with talented colleagues who share a vision for innovation in healthcare. As the Recruiting Operations Specialist, you will play a pivotal role in optimizing recruitment processes. From managing our Applicant Tracking System (ATS) to tracking essential recruiting metrics, your work will directly contribute to the team's efficiency and scalability. You will also coordinate logistics for onsite interviews, ensuring that candidates have a smooth and professional experience throughout the hiring process. Your enthusiasm for creating efficient workflows and improving data-driven processes will help us scale our recruiting efforts without losing the personal touch. It's not just about filling positions, but about welcoming the right people into our company culture. With a strong focus on collaboration, you will work closely with hiring managers, recruiters, and external staffing partners, supporting contractor hiring and onboarding processes. If you're detail-oriented and thrive in a dynamic environment, this role could be the perfect fit for you. Join Notable in our mission to streamline healthcare and redefine what’s possible in recruiting operations.
By
Notable
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