Accounts Payable Officer

The Accounts Payable Officer at Ofload is responsible for processing carrier invoices, maintaining accurate records of all accounts payable transactions, and ensuring timely payments to vendors. You'll also handle invoice and payment queries, consult with various departments to resolve discrepancies, and run regular reports to keep our financial processes organized. Your contribution will be crucial in supporting a scalable accounts payable function.

To apply for the Accounts Payable Officer position at Ofload, candidates should have at least 2 years of accounts payable experience and a tertiary education in accounting or equivalent. Proficiency in Microsoft Excel is also essential. Ofload values passion and aptitude, so don’t hesitate to apply even if you don't meet every qualification!

At Ofload, we prioritize the personal and professional growth of our employees. As an Accounts Payable Officer, you will have access to a $500 learning and development budget, in-house workshops, and Lunch & Learns to enhance your skill set. We believe in empowering our team members to reach their full potential in a supportive environment.

Ofload nurtures a vibrant work culture that thrives on collaboration, innovation, and flexibility. As an Accounts Payable Officer, you will be part of an ambitious team that appreciates feedback and is committed to supporting each other. Our work model includes options for remote work and a strong focus on employee wellbeing, making it a place where you can truly feel valued and motivated.

Yes! The Accounts Payable Officer position at Ofload starts as a fixed-term contract for 9 months, with a clear view toward permanent employment. Your performance during this period will be key in determining how you can continue contributing to our mission of transforming the freight industry.

To manage discrepancies in vendor invoices effectively, I take a methodical approach. First, I review the invoice against purchase orders and shipment records to identify the root cause of the discrepancy. Then, I communicate promptly with both the vendor and relevant internal departments to resolve the issue. Keeping detailed records and following up ensures that discrepancies are addressed quickly, maintaining strong vendor relationships.

I have extensive experience using various accounts payable systems, which have enabled me to efficiently manage invoices and process payments. Using software like [specific software] has improved my ability to automate tasks, track expenses, and generate reports, which streamlines my workflow and minimizes errors.

Ensuring timely payments to suppliers is crucial. I maintain an organized invoice tracking system to keep an eye on payment deadlines, regularly communicate with vendors, and prioritize urgent payments. Additionally, I follow a strict schedule for processing invoices to ensure that they are all addressed promptly.

In handling a difficult vendor regarding a payment delay, I would approach the situation with empathy and professionalism. First, I would listen to their concerns and acknowledge their frustrations. Then, I would provide a clear explanation of the delay and an estimated timeline for resolution. Regular communication and updates would follow to reassure them of my commitment to resolving the issue.

Key skills for an Accounts Payable Officer include attention to detail, strong organizational skills, excellent communication abilities, and proficiency with financial software. A solid understanding of accounting principles and the ability to analyze data are also vital to ensure accuracy and efficiency in processing transactions.

In my previous role, I identified a repetitive task in invoice data entry that was time-consuming. I proposed an automation tool to reduce manual input. After implementing the tool, processing time decreased significantly, errors were minimized and allowed the team to focus on more strategic work.

Prioritization in a fast-paced environment starts with assessing the urgency of tasks. I keep a daily to-do list broken down by deadlines and importance. Using project management tools helps me track progress and adjust priorities based on changing circumstances, ensuring all tasks are completed effectively.

I am proficient in several accounting software systems, including [specific software], [specific software], and [specific software]. My experience with advanced Excel functions also helps me perform data analysis and create financial reports accurately and efficiently.

I believe in maintaining open and transparent communication with stakeholders. My style involves actively listening to their concerns, providing clear and concise information, and following up to ensure understanding. This approach fosters strong relationships and increases collaboration among teams.

I am motivated by the impact that accurate accounting has on a company’s financial health. Knowing that my work helps facilitate vendor relationships and ensures timely payments drives me to produce high-quality results. Additionally, the challenges of problem-solving and continuous process improvement keep me engaged and passionate about my work.