Let’s get started
By clicking ‘Next’, I agree to the Terms of Service
and Privacy Policy
Jobs / Job page
New Matters Specialist image - Rise Careers
Job details

New Matters Specialist

Mid-size law firm with multiple offices nationwide is looking for a motivated self-starter who is detail-oriented and well-organized to help on our New Matters team with the process of opening new files and running conflict searches. O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

Essential Duties and Responsibilities: 

·       Setting up new files in the billing system for all offices nationwide

·       Review new intake forms for accuracy and completion

·       Following up on missing or inaccurate forms

·       Reviewing engagement letters

·       Preparing and distributing correspondence related to the new matter. Update existing file set up information as needed

·       Working with other staff members, such as paralegals and attorneys, to ensure a smooth transition into the new case. 

·       Back up coverage for processing requests for conflicts searches

·       Back up coverage for new business and conflict issues

·       Assist with projects as needed and other duties as assigned

·       Proficiency in Microsoft office

·       Strong attention to detail and proofreading necessary

·       Excellent time management and judgement skills

·       Ability to work well in a team environment and independently

·       Ability to handle a large volume of work while ensuring a high level of accuracy

·       Strong organizational skills

·       Effective verbal and written communication skills are needed to interact with staff and attorneys

·       Previous work history in a law firm setting is beneficial, but not required.

·       Must be committed to providing superior customer service to attorneys while producing a high-quality work product

·       Maintaining confidentiality of client information is paramount. 

·       Experience with conflict checks a plus

·       Experience with Juris a plus

·        

Salary: $48,000 - $60,000

·       Health Care Plan (Medical, Dental, & Vision)

·       401(k) Retirement Plan

·       Life Insurance (Basic, Voluntary, & AD&D)

·       Paid Time Off (Vacation, Sick Leave, & Company Holidays)

·       Family Leave (Maternity, Paternity)

·       Short Term & Long-Term Disability 

·       Training & Development

·       Free Food & Snacks in Office

·       Wellness Resources

·       Commuter Benefits

Average salary estimate

$54000 / YEARLY (est.)
min
max
$48000K
$60000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About New Matters Specialist, O'Hagan Meyer

If you're an organized self-starter with a keen eye for detail, O'Hagan Meyer is on the lookout for a New Matters Specialist to join our vibrant team. As a mid-sized law firm with offices spread across the nation, we truly value our collaborative environment. In this pivotal role, you'll be responsible for setting up new files in our billing system for all our offices. You'll review incoming intake forms for accuracy and completeness, ensuring everything is in tip-top shape. But that's not all! You'll also follow up on any missing or inaccurate forms, review engagement letters, and distribute correspondence related to new matters. Collaboration is key in our culture, so you will work closely with paralegals and attorneys, aiding a smooth transition into new cases. While experience in a law firm setting is beneficial, it's not required—we believe in nurturing talent and fostering growth. At O'Hagan Meyer, we offer competitive salaries ranging from $48,000 to $60,000, along with comprehensive employee benefits, including health care plans, retirement savings options, and more! Plus, enjoy perks like free snacks in the office. If you're committed to providing superior service while maintaining confidentiality, we'd love for you to consider joining our team as a New Matters Specialist!

Frequently Asked Questions (FAQs) for New Matters Specialist Role at O'Hagan Meyer
What are the primary responsibilities of a New Matters Specialist at O'Hagan Meyer?

As a New Matters Specialist at O'Hagan Meyer, your primary responsibilities include setting up new files in the billing system, reviewing intake forms for accuracy, and ensuring seamless communication with both paralegals and attorneys. You'll also handle correspondence related to new matters and conduct conflict searches as needed.

Join Rise to see the full answer
What qualifications are required for the New Matters Specialist position at O'Hagan Meyer?

While prior experience in a law firm setting is a plus, it's not mandatory. As a New Matters Specialist at O'Hagan Meyer, attention to detail, strong organizational skills, and effective communication abilities are essential. Proficiency in Microsoft Office is also crucial for managing the workload efficiently.

Join Rise to see the full answer
What kind of work environment can I expect as a New Matters Specialist at O'Hagan Meyer?

At O'Hagan Meyer, we pride ourselves on fostering a team-oriented and supportive culture. As a New Matters Specialist, you will collaborate with other staff members to ensure accuracy and high-quality work, all while enjoying a friendly atmosphere encouraging personal growth and development.

Join Rise to see the full answer
How does O'Hagan Meyer support the professional development of its New Matters Specialists?

O'Hagan Meyer is dedicated to the growth of its employees, offering training and development programs designed to enhance skills relevant to the New Matters Specialist role. You will have opportunities to participate in workshops and training sessions to further your career in the legal field.

Join Rise to see the full answer
What benefits does O'Hagan Meyer offer to its New Matters Specialists?

O'Hagan Meyer provides a competitive benefits package for its New Matters Specialists, including medical, dental, and vision insurance, a 401(k) retirement plan, life insurance options, paid time off, and additional perks like wellness resources and free office snacks.

Join Rise to see the full answer
Common Interview Questions for New Matters Specialist
Can you describe your experience with managing new files?

In answering this question, highlight your organizational skills and any relevant experience, even if it's from internships or school projects. Discuss how you managed multiple files or projects and ensured accuracy in documentation.

Join Rise to see the full answer
How do you ensure accuracy when reviewing intake forms?

Explain that you have a systematic approach to checking documents, looking for common errors, and double-checking critical details. Emphasize your attention to detail and readiness to ask colleagues for clarification when necessary.

Join Rise to see the full answer
What steps do you take to handle missing or inaccurate information?

Outline a proactive approach for addressing these issues, such as documenting the discrepancies and promptly following up with clients or colleagues. This demonstrates your communication skills and accountability.

Join Rise to see the full answer
Why do you want to work as a New Matters Specialist at O'Hagan Meyer?

Express your enthusiasm for the firm and how your skills align with the position's requirements. Emphasize a desire to contribute to a positive environment and the chance to develop professionally in the legal field.

Join Rise to see the full answer
How do you prioritize your tasks when managing a high volume of work?

Discuss your techniques for prioritization, such as sorting tasks based on deadlines and importance. Highlight any tools or methods you use to stay organized, ensuring that you maintain quality even under pressure.

Join Rise to see the full answer
Describe a time when you had to work as part of a team.

Provide a specific example illustrating your teamwork abilities, focusing on your collaborative mindset, communication skills, and the outcome of the project. Show how you contribute positively to team dynamics.

Join Rise to see the full answer
What strategies do you use to maintain confidentiality in your work?

Explain your understanding of confidentiality and discuss practical measures you've taken in past positions to protect sensitive information. This shows your commitment to upholding legal and ethical standards.

Join Rise to see the full answer
How do you handle constructive criticism?

Reassure the interviewer that you see feedback as an opportunity for growth. Share an example of how you accepted constructive criticism positively and improved your work as a result.

Join Rise to see the full answer
What software or tools are you familiar with for file management?

Share your experience with relevant software, especially any legal-specific platforms like Juris. If you're unfamiliar with it, express your willingness and ability to quickly learn new systems.

Join Rise to see the full answer
What do you consider the most important quality for a New Matters Specialist?

Mention qualities such as attention to detail, effective communication, and the ability to work independently and as part of a team. Highlight how these traits help ensure smooth onboarding of new matters.

Join Rise to see the full answer
Similar Jobs
Photo of the Rise User
Posted 6 days ago

We seek an experienced CFO to elevate financial leadership within our rapidly expanding law firm, O’Hagan Meyer.

Photo of the Rise User
Posted 9 days ago

We're looking for a detail-oriented Professional Development Coordinator to support attorney training and career development at O'Hagan Meyer.

A reputable law firm is looking for an Estate Planning & Probate Attorney to enhance its team and provide expert legal advice with a balanced work environment.

Photo of the Rise User
Perry Ellis International Hybrid Miami, Florida, United States
Posted 2 days ago
Fast-Paced
Paid Time-Off
401K Matching
Medical Insurance
Dental Insurance
Vision Insurance
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Commuter Benefits
Paid Sick Days
Paid Holidays
Life insurance
Maternity Leave
Paternity Leave

Join Perry Ellis International as a General Counsel and lead strategic legal initiatives for a thriving portfolio of lifestyle apparel brands.

Expand your estate planning practice effortlessly with a network that brings you clients without the hassle of marketing.

Photo of the Rise User
Posted 3 days ago

Join Lockheed Martin as an Ethics Officer to play a crucial role in maintaining the highest ethical standards in their operations.

Photo of the Rise User
Xero Remote No location specified
Posted 11 days ago
Inclusive & Diverse
Rise from Within
Mission Driven
Diversity of Opinions
Work/Life Harmony
Customer-Centric
Social Impact Driven
Passion for Exploration
Family Medical Leave
Maternity Leave
Paternity Leave
Family Coverage (Insurance)
Medical Insurance
Dental Insurance
Vision Insurance
Mental Health Resources
Life insurance
Disability Insurance
Health Savings Account (HSA)
Flexible Spending Account (FSA)

Join Xero as a Deputy Company Secretary and play a pivotal role in shaping our governance and compliance strategies in a dynamic environment.

Photo of the Rise User
Westamerica Hybrid Fairfield, California, United States
Posted 6 days ago

Join Westamerica Bank as a Compliance Analyst and help strengthen their commitment to compliance and superior customer service.

Photo of the Rise User
Kemper Remote Birmingham, Alabama
Posted 13 days ago

Become a pivotal member of Kemper's claims team, driving effective strategies in claims litigation while ensuring our customers' needs are met punctually and professionally.

Photo of the Rise User
Posted 4 days ago

Join Tectonic Law as a Legal Assistant/Paralegal, where you'll play a pivotal role in supporting a solo legal practice specializing in trademark and copyright law.

Founded in 1893 in Philadelphia, Pennsylvania, O'Hagan Meyer is a national labor and employment firm, representing companies from the Fortune 500 to closely-held businesses and professionals.

14 jobs
MATCH
Calculating your matching score...
FUNDING
SENIORITY LEVEL REQUIREMENT
TEAM SIZE
EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
April 18, 2025

Subscribe to Rise newsletter

Risa star 🔮 Hi, I'm Risa! Your AI
Career Copilot
Want to see a list of jobs tailored to
you, just ask me below!
LATEST ACTIVITY
Photo of the Rise User
Someone from OH, Cincinnati just viewed Machine Learning Engineer at Allstate
Photo of the Rise User
Someone from OH, Twinsburg just viewed Data Analyst/Power BI Developer at Datadog
Photo of the Rise User
Someone from OH, Cuyahoga Falls just viewed Small Fleet Underwriter at HDVI
Photo of the Rise User
Someone from OH, Dublin just viewed Product Designer, Entry Level at Govini
Photo of the Rise User
Someone from OH, Columbus just viewed Support Associate-7 at Tory Burch
Photo of the Rise User
Someone from OH, Columbus just viewed Project Manager at Treering
Photo of the Rise User
Someone from OH, Columbus just viewed Product Manager, Assessment Student Experience at Ellevation
Photo of the Rise User
Someone from OH, Hamilton just viewed Team Member Travel Coordinator at Allegiant
Photo of the Rise User
Someone from OH, Toledo just viewed IT Telecom Administrator at Anduril Industries
Photo of the Rise User
Someone from OH, Kent just viewed Director, Strategic Partnerships at Teaching Lab