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Executive Assistant

About Pacific Fusion 

Pacific Fusion was founded in 2023 with the mission to power the world with abundant, affordable, clean energy.

We are rapidly designing and building a pulsed magnetic fusion system to achieve net facility gain (more fusion energy output than stored energy input). In parallel, we are developing the key components required to build affordable fusion systems.

Our plans are ambitious. We have raised over $900M so far from incredible investors, resourcing us to deliver on these plans. We are bringing together the best scientists, engineers, and operators from the fusion community, hard tech industry, and other sectors. We are united by a shared sense of urgency to provide clean power for the world, particularly managing climate change while meeting growing global energy demand. You can read more about us in this letter from our founders

About the Role

Position Overview:

We are seeking an ambitious and resourceful executive assistant to join our team and help us build the future of clean energy. You will support our founding team made up of our COO, CTO and President. As an executive assistant, you will provide crucial support to our leadership team with a variety of operational and administrative tasks. The ideal candidate will be highly organized, possess excellent communication skills, and thrive in the fast-paced environment of a rapidly scaling company. 

Responsibilities:   

1.     Calendar: 

o   Manage and maintain calendars, including scheduling meetings, appointments, and travel arrangements.

o   Collaboratively ensure that use of time is aligned with priorities of the business 

o   Ensure executive team is always prepared for (and never surprised by) meetings 

2.     Communication: 

o   Serve as a point of contact between the executive and internal/external stakeholders 

o   Draft, proofread, and edit documents, reports, and communications as needed. 

3.     Travel and Event Coordination:

o   Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reports.

o   Organize and manage events, team meetings, and off-site activities as required.

4.     Other special projects as applicable 

Qualifications: 

·        Bachelor's degree or equivalent work experience

·        Proven experience as an executive assistant or similar role

·        Demonstrated organizational skills and attention to detail 

·        Strong written and verbal communication skills

·        High-integrity, discretion and professionalism in handling confidential information

Benefits: 

·        Industry-competitive salary

·        Up to 6% employer 401k matching

·        Equity plan

·        Generous paid time off (including sick leave, vacation, paid family leave)

·        Medical, Dental, and Vision insurance

·        Lunches provided

 

Actual base salary offered will be determined by: experience, skills, and work location. This range is for base salary, our total compensation includes equity and benefits. We welcome you to apply even if your expectations are outside our listed range. 

Pacific Fusion is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Pacific Fusion is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures and throughout employment. If you need assistance or any accommodation, please let us know. 

Pacific Fusion does not accept unsolicited resumes from recruiters or employment agencies without a fully executed recruitment agreement in place. In the absence of such agreement, Pacific Fusion reserves the right to pursue and hire any candidates without an obligation to pay fees. Agencies are requested not to contact Pacific Fusion hiring managers or employees regarding recruiting services. 

Average salary estimate

$100000 / YEARLY (est.)
min
max
$80000K
$120000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Executive Assistant, Pacific Fusion

At Pacific Fusion, we're on a mission to power the world with clean energy, and we're looking for an exceptional Executive Assistant to join our team in Fremont. As an Executive Assistant, you'll play a crucial role in supporting our dynamic leadership team, which includes our COO, CTO, and President. Your day-to-day responsibilities will involve managing their calendars, scheduling meetings, and coordinating travel – you'll be the backbone that ensures our executives are always prepared for whatever comes their way. Being an ambitious and resourceful individual is key, as you'll also act as a point of contact for internal and external stakeholders, ranging from drafting and proofreading important documents to organizing team events and activities. We’re a rapidly scaling company, and working here means you'll be in a fast-paced environment that is both exciting and fulfilling. With a strong emphasis on excellent communication and organizational skills, you'll thrive while handling various operational and administrative tasks. If you have the experience and the flair to manage multiple priorities without breaking a sweat, we’d love for you to bring your unique skills to our innovative team. Join us at Pacific Fusion, where you can be part of a groundbreaking team that's shaping the future of clean energy and tackling climate change head-on.

Frequently Asked Questions (FAQs) for Executive Assistant Role at Pacific Fusion
What are the primary responsibilities of an Executive Assistant at Pacific Fusion?

As the Executive Assistant at Pacific Fusion, you will manage the calendars of our executive team, arrange meetings, handle travel logistics, and communicate with internal and external stakeholders. Your duties also include drafting and editing documents, managing events, and supporting special projects.

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What qualifications are required for the Executive Assistant position at Pacific Fusion?

Pacific Fusion requires candidates for the Executive Assistant role to possess a Bachelor's degree or equivalent work experience. Proven experience in a similar executive assistant role is also necessary, along with strong organizational skills and excellent communication abilities.

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What benefits does Pacific Fusion offer for the Executive Assistant position?

The Executive Assistant role at Pacific Fusion comes with an industry-competitive salary, up to 6% employer 401k matching, an equity plan, generous paid time off including family leave, and comprehensive medical, dental, and vision insurance. Plus, we even provide lunches!

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How important is communication in the Executive Assistant role at Pacific Fusion?

Effective communication is crucial for the Executive Assistant position at Pacific Fusion. You'll serve as a key contact point for both internal and external stakeholders and will need to draft, proofread, and edit communications to support our leadership team.

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What kind of work environment should I expect as an Executive Assistant at Pacific Fusion?

At Pacific Fusion, the work environment is fast-paced and dynamic, reflecting our commitment to innovation in clean energy. As an Executive Assistant, you will thrive in this setting by managing multiple priorities, collaborating closely with leaders, and contributing to our mission-driven culture.

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Common Interview Questions for Executive Assistant
What tools or software are you familiar with that can assist you as an Executive Assistant?

In the role of Executive Assistant, being well-versed in tools like Microsoft Office Suite, Google Workspace, and project management software such as Asana or Trello can greatly enhance productivity. Be ready to share specific examples of how you've used these tools in past roles.

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How do you prioritize tasks in a busy work environment?

Prioritizing tasks effectively is key in an executive support role. Explain your approach to assessing deadlines, aligning with executive priorities, and using tools or techniques – like to-do lists or digital calendars – to keep everything organized.

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Describe a time you had to manage competing priorities.

Share a specific situation where you successfully managed competing priorities. Emphasize your method for assessing urgency and importance, along with how you communicated with your team and stakeholders during that process.

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Can you give an example of how you maintain confidentiality?

Discuss situations where you had access to sensitive information, explaining the steps you took to ensure confidentiality and the importance you place on trust and discretion in your work as an Executive Assistant.

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How do you handle stress or pressure in a fast-paced environment?

Describe techniques you utilize to manage stress, such as time management strategies, maintaining a positive mindset, or prioritizing self-care, and relate these strategies to your effectiveness in high-pressure situations.

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What experience do you have in event planning or coordination?

Provide examples of events or meetings you’ve coordinated in your previous roles. Highlight how you managed logistics and worked with stakeholders to ensure a successful outcome.

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How do you ensure effective communication between executives and stakeholders?

Explain your strategies for facilitating seamless communication, such as summarizing discussions, providing regular updates, and ensuring follow-ups are completed promptly to maintain alignment between parties.

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What do you think is the key to being a successful Executive Assistant?

Discuss the qualities you believe are essential for success in the Executive Assistant role, such as adaptability, strong organizational skills, attention to detail, and the ability to anticipate the needs of the executives you support.

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How do you approach travel arrangements for executives?

Share your process for planning travel, from researching options to managing logistics and preparing itineraries. Highlight your attention to detail to avoid any last-minute surprises.

Join Rise to see the full answer
What motivates you to work in the clean energy sector as an Executive Assistant?

Express your passion for clean energy and its importance in combating climate change. Discuss how being part of Pacific Fusion's mission inspires you in your role and motivates your support for the leadership team.

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Affordable fusion power inspired by nature. We’re taking an approach based on established science and designing for scale from the beginning. We will be sharing more soon.

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Full-time, on-site
DATE POSTED
December 17, 2024

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