Payroll Assistant

Chicago, IL (Hybrid)

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for a Payroll Assistant on our Finance team. This is a hybrid position reporting into our Chicago, IL office, requiring 3 days a week in the office.

As a Payroll Assistant; you will the Payroll Assistant in Finance will coordinate and expedite payroll activities for AMA, subsidiaries, and affiliates to ensure proper and timely accounting of all such items, including immediate reconciliation of any out-of-balance situations.

RESPONSIBILITIES:

Payroll Change Processing

• Performs daily processing of payroll-related changes for all entities using the Lawson/Infor HR/Payroll system.

• This includes timecard editing, verification of online direct deposit enrollment, Form W-4 changes, retroactive pay calculations, and other special requests.

Special Payroll Deductions

• Responsible for administering all “special” payroll deductions for AMA and related entities including Wage Garnishments, Wage Assignments, Family Support, Bankruptcies, Student Loans, Union benefits and other repayments.

Employee Support

• Provides user support for Lawson ESSC (Employee Self-Service Center) Payroll tasks.
• Expedites the processing of all payroll items for the AMA and the Subsidiaries and Affiliates that utilize our payroll services.
• Maintains a variety of records and files pertaining to the work of the payroll unit, including payroll tax payment records.

Cross-functional Support

• Handles inquiries and complaints, assembles and relays pertinent information for routine correspondence.
• Interfaces with Compensation, Legal, Financial Systems and Accounts Payable department staff.

May include other responsibilities as assigned

REQUIREMENTS:

• Associates degree or FPC preferred.
• Minimum of 3 to 5 years of experience in payroll processing and accounting required.
• Ability to maintain confidentiality of payroll information and matters required.
• Working knowledge of Microsoft Office Suite of software and working knowledge of Lawson/Infor Payroll System preferred.
• Excellent oral and written communication skills.
• Excellent interpersonal and customer service skills to work effectively with others at all levels of the organization.
• Self-starter with ability to work in a demanding environment with strict attention to deadlines.
• Excellent organization skills, with ability to effectively handle multiple tasks simultaneously.
• Vacation time and overtime requirements dictated by payroll schedule.

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION