Job details

Early Warning systems Program Manager

We are an international non-governmental, non-profit organization founded on the ideals of humanism, freedom, equality, and solidarity. We are the largest INGO in Central and Eastern Europe with 23 offices worldwide, over 2500 employees, and a budget of over 240 million Euros. Our headquarters is in the Czech Republic, Prague.

We are proud of our values-driven and friendly culture where you are empowered to influence decisions and to put your initiatives into action. We welcome proactivity, creativity, and innovation.

Position Summary

Duty station: Remote/ Prague

Full time position

Start date: ASAP

Travel requirement: at least 50% to other PIN country programmes or for networking events

The main mandate of the EWS Program Manager is to develop PIN expertise development in EWS, to support existing EWS interventions and develop new opportunities.

The role may require mid-term deployment (up to 4 months) to support the launch or implementation of EWS programmes. Alternatively, it could imply short term country visits (3-4 weeks) to conduct an assessment or a project evaluation.

It also involves collecting and sharing appropriate lessons learned, best practices, guidelines and policies to CPs, facilitating the transfer of expertise between PIN’s country programs, providing technical support to country teams and facilitating capacity development as required, as well as ensuring appropriate coordination with key partners and donors, and representation of PIN in relevant global and regional platforms, networks and with key donors.

Reporting Relations & Interdependencies with Other Functions

The EWS Program Manager reports to the DRR advisor. S/he does not have line management responsibilities, but may be required to have direct programmatic role while supporting specific country projects/programs.

The EWS Program Manager is part of the Climate Resilience team within PIN Knowledge and Learning Department, a dynamic team of technical advisors and specialists, focusing on high-quality program development and implementation.

In addition to PIN country program teams, the EWS Programme Manager cooperates closely with relevant KLD advisors and members of the Humanitarian unit - in particular Technical advisors involved in Preparedness and Anticipatory action, as well as with the MEAL unit and the Institutional Fundraising Unit.

Duties & Responsibilities

Support EWS programme development and implementation

- Support PIN’s Country Programs to develop new EWS interventions or strengthen existing ones, and supports CPs in designing and implementing EWS;

- Lead and/or support proposal development processes related to EWS, in close coordination with Country Programs and the Institutional Fundraising Unit

- Provides technical and coordination support, advice and guidance in relevant areas of EWS, to individual CPs, ensuring that protection mainstreaming and conflict sensitivity concerns are considered to ensure the highest quality of delivery possible;

- When requested by a Country Program, support project implementation in country (up to 4 months). This could include any tasks linked to a successful project implementation such as: staff recruitment, project launch, stakeholder relationship, budget management, etc.

- Regularly travels to PIN CPs to monitor local implementation and provide backstopping and support as needed;

- Contributes and supports as needed project evaluations, in cooperation with the MEAL unit and CP MEAL teams;

- Supports country teams in anticipating and addressing possible challenges in project implementation;

Capacity building and learning

- Tracks key trends and policies in the EWS field, including linkages with anticipatory action (AA), and ensures they are reflected in PIN’s programming and strategies;

- Develop learning documents (capability statements, how to guide, lessons learnt, etc) to be used for internal learning and external visibility and positioning

- Cooperates with Organizational Development Coordinator, DRR advisor and advisor for preparedness and AA to develop and provide relevant workshops and onboarding sessions for HQ and CP staff focusing on EWS;

- Identifies training needs and gaps in relevant CPs, maps out training opportunities in the countries/region, and facilitates capacity building for PIN CP staff, partners and relevant stakeholders on DRR and EWS as required;

Representation and networking

- Map and participate to relevant event on EWS globally

- Follow key trends and progress in EWS

- Actively participate and network in REAP and their relevant working groups

- Explore opportunities to develop linkages with scientific partners and private sector to leverage their expertise, knowledge and capacities for forecasting

- Develop communication materials to promote PIN EWS (briefing notes, dedicated website, etc)

Miscelleanous

- Contribute to the development of PIN organizational policies and programmatic work by participating in PIN strategic and programmatic discussions, and proactively proposing improvements to PIN’s approaches and strategies;

- Internal coordination with other technical advisors, MEAL, Digital Unit and Communication department

- Perform other tasks as requested by line manager.

Requirements

- At least 5 years of professional experience in designing and implementing Disaster Risk management or Climate resilience programming

- Strong understanding of EWS components

- A university degree in a relevant field (e.g: disaster risk management, climate change or similar)

- Strong networking, representational, and negotiation skills

- Proven track record of successful project/programme proposal writing and budget development

- Proven experience in engaging with the private sector and governments

- Strong critical thinking, problem-solving, coaching, and mentoring skills

- Have the ability to both coordinate different teams and participate in different team environments

- Excellent spoken and written English

We offer:

- Remote and flexible work (part-time/full-time options available) with the possibility of short field trips

- Salary according to the PIN salary scale dependent on the cost of living in the specific home location

- Work with inspiring people, for the largest Central and Eastern-European INGO

- 25 days of annual leave, 3 sick days and 3 study leave days

- Personal and professional development – including extensive Capacity Building program – internal and external - Induction training, internal e-learnings, Knowledge and Learning Department onboarding, eventual HEAT Training, Humentum training (www.humentum.org ), PuntoSud training (https://academy.puntosud.org/courses)

- Free medical helpdesk and psychological consultation available online;

How to apply:

Are you interested in this position? Send us your CV and short cover letter in English via our application form. Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp).

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

What You Should Know About Early Warning systems Program Manager, People In Need

Join us as the Early Warning Systems Program Manager at People in Need, where your expertise will have a profound impact on disaster risk management and climate resilience. Our organization, recognized as the largest international non-governmental, non-profit entity in Central and Eastern Europe, is dedicated to humanism, equality, and solidarity. Our friendly culture in Prague empowers you to shape decisions and bring your innovative ideas to life. In this remote role, you'll develop and implement early warning systems (EWS) interventions across PIN’s country programs. With travel requirements of at least 50%, your on-the-ground insights will be critical in supporting effective disaster preparedness initiatives. You'll regularly engage with various teams, enhancing our mission and adapting best practices to local contexts. Your responsibilities will include developing training modules for our staff, collaborating with key partners globally, and actively representing PIN in crucial EWS networks. By tracking trends within the field, you’ll be instrumental in forwarding PIN’s strategy and ensuring top-notch delivery. With at least five years of experience in disaster risk management and a strong understanding of EWS components, your background ideally matches our needs. If you're passionate about creating tangible change in vulnerable communities, we encourage you to apply and join a team of inspiring professionals committed to making a difference.

Frequently Asked Questions (FAQs) for Early Warning systems Program Manager Role at People In Need

What are the key responsibilities of the Early Warning Systems Program Manager at People in Need?

The Early Warning Systems Program Manager at People in Need is responsible for developing and implementing effective EWS interventions, supporting country programs in designing new initiatives, providing technical guidance, and leading proposal development processes. The role includes capacity building, monitoring local implementation, and collaborating with partnerships to enhance preparedness and anticipatory action across projects. By ensuring the highest quality of delivery, the Program Manager plays a pivotal role in furthering PIN's mission in disaster risk management.