Job details

HR and Admin Support Associate

About us:

CEF Solutions Inc. is a Consulting Services and Business Process Outsourcing (BPO) company specializing in BPO Operations, Operations Management, Process Engineering and Innovation, Cost Optimization, and Staffing solutions. We take pride in our expertise in providing specialized staffing services, ensuring that clients in the Customer Service Industry have access to top talent that aligns with their operational goals. We service some of the largest multinational companies in the world and are expanding quickly by delivering an unmatched end-to-end client experience.

Company website: https://CEF.inc

Job Summary:

We are seeking a highly organized and versatile Admin Generalist to provide essential administrative support across various departments, including HR, Talent Acquisition TA, IT, and Finance. The ideal candidate will manage day-to-day office tasks, assist with departmental needs, and ensure smooth coordination between teams. This role requires strong multitasking abilities, attention to detail, and effective communication skills

Key Responsibilities:

· Assist in the onboarding process for new hires, including preparing documentation, scheduling orientation, and ensuring a smooth transition.

· Act as a point of contact for employee inquiries, addressing concerns, and resolving issues in a timely manner.

· Assist in the administration of statutory benefits such as SSS, PhilHealth, Pag-IBIG, and health insurance.

· Maintain accurate employee records, contracts, and other HR documentation.

· Support timekeeping processes, ensuring timely and accurate data collection for payroll.

· Assist with employee relations initiatives to foster a positive workplace environment.

· Provide administrative assistance to the recruitment process, including posting job openings, scheduling interviews, and coordinating candidate communications.

· Help manage candidate records and ensure proper documentation throughout the recruitment process.

· Assist IT with managing equipment inventory, coordinating technical assistance requests, and tracking office technology needs.

· Support Finance with administrative tasks such as invoice processing, expense tracking, and document management.

· Perform general office duties, including ordering supplies, maintaining office equipment, and handling incoming communications.

· Help organize company events, team meetings, and training sessions.

· Assist with cross-departmental projects and initiatives as needed.

· Take on ad-hoc administrative tasks as required to support the business.

Qualifications:

· Previous experience in an administrative or generalist role, preferably supporting multiple departments.

· Strong organizational and multitasking skills with a keen attention to detail.

· Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

· Familiarity with HR processes, including timekeeping, employee relations, and benefits administration.

· Excellent verbal and written communication skills.

· Ability to work independently and collaborate effectively with different teams.

· Experience in HR, IT, or Finance administration is a plus.

Average salary estimate

$60000 / YEARLY (est.)

min

max

$50000K

$70000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About HR and Admin Support Associate, CEF Solutions Inc

CEF Solutions Inc., a leading consulting services and BPO company based in Fort Lee, New Jersey, is on the lookout for a dedicated HR and Admin Support Associate. If you’re an organized multitasker with a knack for communication, this role could be your perfect fit! As an HR and Admin Support Associate, you will play a pivotal role in our day-to-day operations, ensuring that our teams—spanning HR, Talent Acquisition, IT, and Finance—run like a well-oiled machine. Your responsibilities will include everything from assisting in the onboarding process for new hires to managing employee records and helping with employee relations initiatives. You’ll be the friendly point of contact for employee inquiries and will help coordinate various departmental needs, the tech inventory, as well as support our Finance team with essential administrative tasks like invoice processing and expense tracking. This position is not just about keeping things organized but also about fostering a positive work environment that aligns with our mission of exceptional service in the customer service industry. If you thrive in a dynamic setting and have a keen eye for detail, we’d love to hear from you and discuss how you can contribute to the growth of CEF Solutions Inc. Come join us on this exciting journey and help make a difference!

Frequently Asked Questions (FAQs) for HR and Admin Support Associate Role at CEF Solutions Inc

What are the responsibilities of an HR and Admin Support Associate at CEF Solutions Inc.?

As an HR and Admin Support Associate at CEF Solutions Inc., you will be responsible for a variety of tasks including assisting in the onboarding process for new hires, managing employee records, addressing employee inquiries, and supporting inter-departmental communication. You will also support the recruitment process, help in maintaining employee benefits, manage office supplies, and coordinate technical assistance requests for IT. Your role will ensure smooth operations across HR, IT, and Finance, making it an integral part of the team.