Administrative Assistant - job 1 of 3

Location: Fully-Remote (Work from Home), 9 AM - 5 PM PST 

 Our client is seeking a highly organized and detail-oriented General Administrative Specialist to support the smooth functioning of their operations team. This role is centered on executing essential and repetitive administrative tasks with precision, such as data quality control, invoicing reconciliation, contract generation, and contractor management. If you are task-driven, thrive in a structured environment, and excel at delivering consistent results, we encourage you to apply.

Key Responsibilities:

• Data Quality Control: Ensure data accuracy and consistency by reviewing and verifying data across systems, resolving discrepancies, and maintaining data quality standards.

• Invoicing Reconciliation: Reconcile consultant invoices with work performed and contracts, ensure timely processing, and address any billing discrepancies.

• Contract Generation: Draft, finalize, and organize contracts, agreements, and other legal documents with attention to detail.

• Administrative Support: Provide comprehensive administrative support to the operations team, including scheduling meetings, managing correspondence, and preparing meeting materials.

• Contractor Management: Oversee contractor onboarding, performance tracking, and offboarding while ensuring compliance with company policies.

• Consultant Sourcing: Support the team in identifying and sourcing consultants for projects, evaluating qualifications, and managing engagement processes.

What Success Looks Like:

• Accurate Data Management: Consistently high-quality data with minimal discrepancies or errors.

• Efficient Task Completion: Administrative tasks are completed on time with precision and efficiency.

• Seamless Contractor Operations: Effective management of contractors, ensuring smooth onboarding and performance tracking.

• Strong Team Support: Positive feedback from the operations team on administrative and organizational support.

Qualifications:

• 1+ years of experience in an administrative or similar role.

• Previous experience with Microsoft Office or familiarity with data entry is highly advantageous.

• Prior experience using web-based databases is a plus.

• Excellent organizational and time management skills.

• Strong attention to detail and accuracy in work.

• Ability to work independently and focus on task execution.

• Proficiency in verbal and written English communication.

• Dependable and reliable in handling repetitive tasks with consistency.

Preferred Qualifications:

• Fast learner and adaptive, with a focus on maintaining high performance in a structured environment

• Tech-savvy with a strong attention to detail.

• Extremely driven, with a desire to take on more responsibility and learn quickly.

• Comfortable with change and willing to adapt to dynamic environments.

• Transparent and open to direct communication and feedback.

• Diligent, proactive, and able to ask deeper questions to understand theoretical foundations.

This is a fantastic opportunity for a detail-oriented individual in rapid growth mode who thrives in executing structured, repetitive tasks. This role offers stability and the potential for professional growth over the next one to two years. If you’re ready to be a task powerhouse and support a high-performing operations team, we encourage you to apply.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets