Job details

Operations Administrator

Our client is seeking a highly organized and detail-oriented Operations Administrator to support the smooth functioning of their operations team. This role involves handling essential administrative tasks such as data quality control, invoicing reconciliation, contract generation, contractor management, and consultant sourcing. If you are tech-savvy, thrive in a fast-paced environment, and are driven to take on new challenges, we encourage you to apply.

Location: Fully-Remote (Work from Home), 9 AM - 5 PM PST

Key Responsibilities

Data Quality Control: You will ensure data accuracy and consistency by reviewing and verifying data across systems, resolving discrepancies, and implementing data quality standards.
Invoicing Reconciliation: You will reconcile consultant invoices with work performed and contracts, ensure timely processing, and address any billing discrepancies.
Contract Generation: You will assist in drafting, finalizing, and organizing contracts, agreements, and other legal documents.
Administrative Support: You will provide administrative support to the operations team, including scheduling meetings, preparing for them, and managing correspondence.
Process Improvement: You will identify opportunities to streamline processes, implement improvements, and introduce best practices for efficiency.
Contractor Management: You will manage contractor onboarding, performance, and offboarding while ensuring compliance with company policies and addressing any issues.
Consultant Sourcing: You will identify and source consultants for projects, evaluate their qualifications and manage their engagement process.

What Success Looks Like

Accurate Data Management: High-quality data with minimal discrepancies or errors.
Efficient Processes: Administrative tasks completed on time, with improved efficiency.
Seamless Contractor Operations: Effective management of contractors, with positive outcomes in onboarding and performance.
Strong Team Support: Positive feedback from the operations team on administrative and organizational support.

Qualifications

Experience:
- 1+ years of experience in an administrative or similar role.
- Previous MS Office experience or familiarity with data entry is highly advantageous.
- Prior experience using web-based databases is a plus.
Skills:
- Excellent organizational and time management skills.
- Attention to detail and accuracy in work.
- Ability to work independently and collaboratively.
- Strong English verbal and written communication skills.
- Problem-solving mindset with a focus on innovation and forward-thinking.

Preferred Qualifications

Fast learner and adaptive.
Tech-savvy with a strong attention to detail.
Extremely driven, with a desire to take on more responsibility and learn quickly.
Comfortable with change and willing to adapt to dynamic environments.
Transparent and open to direct communication and feedback.
Diligent, proactive, and able to ask deeper questions to understand theoretical foundations.

Opportunity

This is an exciting opportunity for a highly motivated individual who enjoys diving into the details and thrives in a fast-paced, ever-evolving environment. If you're ready to innovate and make an impact, we encourage you to apply.

Application Process:

To be considered for this role these steps need to be followed:

Fill in the application form
Record a video showcasing your skill sets

What You Should Know About Operations Administrator, ProjectGrowth

Are you ready to jump into an exciting role as an Operations Administrator with a dynamic company based in Cape Town? This fully-remote position is perfect for someone who is extremely organized and detail-oriented, helping support the smooth day-to-day functioning of operations. Here, you will take charge of vital administrative tasks like data quality control and invoicing reconciliation while also exploring contract generation and contractor management. You’ll assist in drafting essential documents and ensure that all operational processes run seamlessly. Your tech-savviness will shine as you tackle consultant sourcing and improve processes along the way. If you thrive in a fast-paced environment and are all about tackling new challenges, this is the opportunity for you. You’ll collaborate with the operations team from 9 AM to 5 PM PST, receiving positive feedback for your contributions and ensuring high-quality outcomes. If you have at least a year of relevant experience, an eye for detail, and a problem-solving mindset, we'd love to see your application. Join us to make an impact and letting your organizational skills shine!

Frequently Asked Questions (FAQs) for Operations Administrator Role at ProjectGrowth

What are the main responsibilities of an Operations Administrator at our company?

As an Operations Administrator, your primary responsibilities will include data quality control, invoicing reconciliation, drafting and organizing contracts, managing contractor relationships, and helping with consultant sourcing. You’ll also deliver vital administrative support, ensuring smooth operations within the team.