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Administrative Coordinator III - job 2 of 2

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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

905 Elmgrove Rd, Rochester, New York, United States of America, 14624

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

Department:

910402 United Business Office

Work Shift:

UR - Day (United States of America)

Range:

UR URG 104 H

Compensation Range:

$18.65 - $26.11

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL SUMMARY
Types correspondence, reports, and other materials. Conducts information retrieval and data entry. Compiles, organizes, and maintains records of business transactions. Maintains moderately complex indexes and files. Opens, sorts and routes incoming mail, answers correspondence and prepare outgoing mail. Maintains and update filing, inventory, mailing and database systems. Operates office machines such as photocopiers and scanners, voice mail systems and personal computers. Completes and mails bills, contracts, policies, invoices and checks. Compile, copy, sort, and file records of office activities. Answers phones, direct calls and take messages. Often provides work direction to lower level support employees.

ESSENTIAL FUNCTIONS

Manages calendars, schedules meetings, and coordinates travel arrangements. Prepares and edits documents, presentations, and reports. Handles correspondence, including email, mail, and phone communications. Maintains filing systems and ensures document organization and confidentiality.
Modifies and records data, and runs pre-built reports. Works closely with the department team. Organizes relevant data for given department.
Serves as department point of contact for certain tasks. Communicates with departments and outside entities by answering phones, monitoring central email inboxes, and distributing notices.
Provides general office backup, including assisting with payroll, billing, and reimbursements as needed.
Maintains a comprehensive understanding of the respective database, policies, and norms to ensure efficiency in in the department.
Assists in planning and executing departmental projects and events.

Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

High School diploma or equivalent and 2 years of relevant experience required
Or equivalent combination of education and experience

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Classes). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates for all persons consistent with our values and based on applicable law.

Average salary estimate

$46482.5 / YEARLY (est.)

min

max

$38652K

$54313K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Administrative Coordinator III, Rochester

If you're looking for an exciting opportunity as an Administrative Coordinator III at the University of Rochester, you've come to the right place! Nestled in the beautiful Rochester Technology Park, this role is key to ensuring our operations run smoothly and efficiently. You'll be the backbone of our department, managing calendars, scheduling meetings, and coordinating travel arrangements. Your daily tasks will include everything from typing correspondence to handling phone communications and organizing important documents. And, let’s not forget about your role in assisting with payroll, billing, and reimbursements. In this full-time position, you’ll work with a vibrant team dedicated to our core values of equity, integrity, and openness. With a competitive salary ranging from $18.65 to $26.11, we seek candidates who have a high school diploma along with two years of relevant experience. Don’t worry if you don’t have every qualification listed; if you share our passion for community and support, we want to hear from you! Join us as we continue to foster a culture that uplifts all members of our community at the University of Rochester. If you're ready to contribute to an exciting mission and make a tangible difference, apply today!

Frequently Asked Questions (FAQs) for Administrative Coordinator III Role at Rochester

What are the main responsibilities of an Administrative Coordinator III at the University of Rochester?

An Administrative Coordinator III at the University of Rochester plays a pivotal role in managing calendars, scheduling meetings, and coordinating travel arrangements. In addition to typing correspondence, preparing documents, and maintaining filing systems, you will handle incoming and outgoing communications. This position also involves providing support to lower-level staff and assisting with various departmental projects and events.