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Accounts Receivable Administator/Manager

Position Overview

Now Hiring: Accounts Receivable Administrator/Manager

Job Type: Fulltime, Onsite.

Compensation: $70k-$76k annually.

Location: Eau Claire, WI.

 

What’s In It for You:

  • Competitive salary plus bonus.
  • Health.
  • Dental.
  • Vision.
  • 401K
  • And more…

Who Are We: 

We are a family owned and operated warehouse distributor selling to the automotive, commercial, and off-the-road industries. We provide tools, equipment, tire repair materials and supplies to these industries. We have been in business since 1939 with locations in Chicago, IL., Durand, WI., St. Louis, MO., and Charlotte, NC.

Job Summary: 

The AR Administrator/Manager will oversee and manage all aspects of the company's accounts receivable functions. This role ensures timely and accurate processing of invoices, collection of payments, and maintenance of accurate financial records. The AR Administrator/Manager works closely with the finance team, sales department, and customers to optimize cash flow and minimize outstanding receivables.

 

What You’ll do:

  • Manages the full cycle of accounts receivable, including invoicing, payment processing, and collections.
  • Monitors and analyzes aging reports to identify and address delinquent accounts.
  • Contacts customers regarding overdue payments and negotiates payment plans as needed.
  • Resolves customer billing inquiries and discrepancies in a timely and professional manner.
  • Maintains accurate and up-to-date customer account information.
  • Processes and applies customer payments to appropriate invoices.
  • Reconciles AR accounts and ensures accuracy of financial records.
  • Prepares and generates AR reports for management review.
  • Assists with the month-end and year-end closing processes related to AR.
  • Manages and processes credit applications and establishes credit limits for new customers.
  • Implements and uses AR related software and tools.
  • Performs other duties as assigned.
  • Manages and maintains Tax status for customer item purchases utilizing the ERP tax software.
  • Train and mentor junior staff members.

 

What You’ll Need: 

  • Proven experience in accounts receivable management.  
  • Ability to work independently and as part of a team.
  • Strong understanding of AR processes and best practices.
  • Ability to manage and prioritize multiple tasks.
  • Ability to analyze financial data and generate reports.
  • Proficiency in accounting software and Microsoft Office Suite.
  • Excellent communication and interpersonal skills.  
  • Ability to sit for extended periods of time while working on a computer.
  • Ability to travel occasionally, if required.

 

 

Please visit our website to know more about us: https://rubber-inc.com/

Pay Range

USD $70,000.00 - USD $76,000.00 /Yr.

Average salary estimate

$73000 / YEARLY (est.)
min
max
$70000K
$76000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Accounts Receivable Administator/Manager, Rubber Inc.

Are you ready to step into a pivotal role at a well-established family-owned business? We’re excited to announce that we’re hiring an Accounts Receivable Administrator/Manager in Eau Claire! At our company, which has been serving automotive and commercial industries since 1939, you’ll oversee vital functions of accounts receivable, ensuring our financial operations run smoothly. You’ll be at the forefront of managing the full cycle of accounts receivable: from invoicing and payment processing to collections. Your expertise will help maintain accurate financial records and optimize our cash flow. Working closely with our finance team and sales department, you'll resolve customer billing inquiries, analyze aging reports for delinquent accounts, and negotiate payment plans when necessary. You’ll also have the opportunity to mentor and train junior staff members, fostering a collaborative environment. We are committed to your well-being, offering a competitive salary of $70,000 - $76,000 annually, along with health, dental, and vision benefits, 401K plans, and more. If you are proactive, an excellent communicator, and have proven AR management experience, we want to hear from you! Join us in keeping our legacy strong by ensuring our financial health remains top-notch.

Frequently Asked Questions (FAQs) for Accounts Receivable Administator/Manager Role at Rubber Inc.
What are the primary responsibilities of the Accounts Receivable Administrator/Manager at the company?

The Accounts Receivable Administrator/Manager at our company will oversee the entire accounts receivable process. This includes managing invoicing, payment processing, collections, and maintaining accurate financial records. This role also involves analyzing aging reports, resolving customer billing inquiries, applying customer payments, and preparing AR reports for management.

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What qualifications are needed to apply for the Accounts Receivable Administrator/Manager position?

To be considered for the Accounts Receivable Administrator/Manager position, candidates should have proven experience in accounts receivable management, a strong understanding of AR processes and best practices, and proficiency in accounting software and Microsoft Office Suite. Excellent communication and interpersonal skills are crucial, along with the ability to analyze financial data and manage multiple tasks.

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Is this position for the Accounts Receivable Administrator/Manager role full-time and onsite?

Yes, the Accounts Receivable Administrator/Manager position is full-time and based in Eau Claire, WI. The onsite working environment facilitates collaboration with the finance team and other departments, ensuring efficient management of accounts receivable functions.

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What benefits are offered to the Accounts Receivable Administrator/Manager?

The Accounts Receivable Administrator/Manager position comes with a competitive salary ranging from $70,000 to $76,000 annually, alongside comprehensive benefits including health, dental, vision, and 401K plans, promoting overall employee well-being.

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Can you describe the company culture for the Accounts Receivable Administrator/Manager?

Our company prides itself on a friendly, family-oriented culture where teamwork and collaboration are highly valued. As the Accounts Receivable Administrator/Manager, you'll be part of a supportive environment that encourages professional growth and mentorship while maintaining our commitment to customer service and operational excellence.

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Common Interview Questions for Accounts Receivable Administator/Manager
How do you manage overdue accounts in your previous Accounts Receivable roles?

Discuss your proactive approach to monitoring aging reports, the importance of clear communication with customers, and your experience in negotiating payment plans or resolving discrepancies to ensure timely collection.

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What accounting software have you used in your past accounts receivable position?

Be prepared to talk about specific software you've used, your level of proficiency, and how it has helped streamline AR processes. Mention any experiences where you improved efficiency through software utilization.

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Can you explain how you would reconcile accounts receivable accounts?

Outline your methodical approach to reviewing customer accounts, matching payments to relevant invoices, and resolving any discrepancies proactively. Highlight tools or reports that assist in this reconciliation process.

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Describe a situation where you resolved a complex billing issue for a customer.

Share a specific anecdote that demonstrates your problem-solving skills, communication skills, and ability to maintain customer relationships under challenging circumstances.

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How do you prioritize tasks in a busy accounts receivable department?

Discuss strategies like maintaining a prioritization checklist, effectively using time management techniques, and your experience in juggling multiple responsibilities while ensuring deadlines are met.

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What steps do you take to ensure accurate invoicing?

Explain your meticulous approach to verifying information, common checks you perform, and any specific protocols you have in place to ensure accuracy before sending invoices.

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How would you handle a customer who consistently pays late?

Speak about your strategies for addressing payment patterns, how you would approach them with empathy while asserting the importance of timely payments, and your methods for negotiating better terms.

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What metrics do you use to measure the success of your accounts receivable operations?

Discuss key performance indicators like days sales outstanding (DSO), aging reports, and collection rates, and how you use these metrics to track performance and improve processes.

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How do you keep updated with regulations and best practices in accounts receivable?

Highlight your commitment to professional development through in-house training, attending workshops, or participating in webinars related to accounts receivable practices and regulations.

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Describe how you can contribute positively to our team as the Accounts Receivable Administrator/Manager.

Express how your skills, experience, and collaborative mindset will add value to the team, emphasizing your desire to mentor others, enhance processes, and contribute to a positive workplace culture.

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Posted 6 months ago
MATCH
VIEW MATCH
FUNDING
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SENIORITY LEVEL REQUIREMENT
TEAM SIZE
No info
HQ LOCATION
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EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
April 17, 2025

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