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Mid-Level Payroll Specialist

Description

Sargent & Lundy is a global leader in power and energy consulting, where innovation meets integrity, diversity, and a commitment to quality. Our distinctive capabilities provide domestic and international clients and partners with a thoroughly reliable source of comprehensive expertise. Sargent & Lundy offers challenge, flexibility, competitive salaries, and benefits.

 

We are seeaking an experienced Payroll Specialist to prepare and analyze data for preparation of semi-monthly payrolls, special payrolls, payroll and tax filing analysis, and account reconciliations. This position will assist with audits, budgets, and special projects.

 

The position's responsibilities include the following:

  • Compile, prepare, import, and analyze data for each semi-monthly payroll and special payrolls to ensure accuracy.
  • Review all new hires to ensure information is accurately setup in payroll system, including Federal, State as well as any applicable local tax forms and direct deposit information.
  • Review all terms, and LOAs to ensure information is accurate. Work with HR as needed to make necessary updates. Review to ensure employee files are accurate for all regular payrolls. Ensure wage frequency laws are adhered to.
  • Update employee tax records, remote worker agreements, and other various changes as needed.
  • Process employee master data changes and employee deduction changes files following detailed job processes to ensure accuracy.
  • Process Expat related payroll information. Review for accuracy.
  • Prepare post payroll reports for various departments. Review, analyze, and resolve any issues.
  • Resolve various payroll/tax related issues & notices.
  • Performs monthly, quarterly and calendar year end payroll procedures. Analyze, research, and resolve any issues.
  • Prepares requested documents and files for annual external and internal audits.
  • Work with management as necessary.
  • Prepare tax and payroll check requests.
  • Prepare various reports for various departments, audits, and insurance renewals. Review, analyze, and research issues as necessary.
  • Cross-train on Time Collection processes and work with Time Collection team as requested.

 

This position allows for a hybrid work schedule with a mix of work spent in our downtown Chicago office and working remotely from home. 

Qualifications

The basic qualifications for this position include:

  • Bachelor’s degree in Finance or Accounting recommended.
  • 3+ years of accounting/payroll in a professional services environment required.
  • Dayforce Payroll processing a plus.

The basic competencies required for this position include:

  • Knowledge of accounting/payroll systems, procedures, and principles.
  • Strong oral and/or written communication skills to solicit and communicate information effectively.
  • Strong organization skills and attention to detail.
  • Ability to communicate with all levels of personnel.
  • Proficient in Microsoft Excel.
  • High level of confidentiality.

We do not sponsor employees for work authorization in the U.S. for this position.

Award-Winning Benefits

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

 

Health & WellnessFinancial BenefitsWork-Life Balance
  • Health Plans: Medical, Dental, Vision
  • Life & Accident Insurance
  • Disability Coverage
  • Employee Assistance Program (EAP)
  • Back-Up Daycare
  • FSA & HSA
  • 401(k)
  • Pre-Tax Commuter Account
  • Merit Scholarship Program
  • Employee Discount Program
  • Corporate Charitable Giving Program
  • Tuition Assistance
  • First Professional Licensure Bonus
  • Employee Referral Bonus
  • Paid Annual Personal/Sick Time (PST)
  • Paid Vacation
  • Paid Holidays
  • Paid Parental Leave
  • Paid Bereavement Leave
  • Flexible Work Arrangements

Compensation Range

$51,340 - $79,520

Awards & Recognition

Equal Opportunity

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.

Average salary estimate

$65430 / YEARLY (est.)
min
max
$51340K
$79520K

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What You Should Know About Mid-Level Payroll Specialist, Sargent & Lundy

Are you an experienced Payroll Specialist looking for a position that blends challenge with flexibility? At Sargent & Lundy, a global leader in power and energy consulting located in the heart of Chicago, we are on the lookout for a Mid-Level Payroll Specialist to join our dynamic team. Here, innovation meets integrity, and we pride ourselves on our diverse and committed workplace culture. As a Mid-Level Payroll Specialist, your responsibilities will include preparing and analyzing data for semi-monthly payrolls, special payrolls, and various reconciliations. You'll be essential in ensuring accuracy in employee files and tax records while collaborating with our HR team for new hires and terms. You’ll play a crucial role in processing payroll-related information for expatriates, preparing reports for multiple departments, and assisting with audits. Our hybrid work model allows you to balance your time between our vibrant downtown Chicago office and your home. Bring your 3+ years of accounting or payroll experience and your strong organizational skills to contribute to our mission. We offer a competitive salary range alongside award-winning benefits to support your health, wellness, and work-life balance. Join us at Sargent & Lundy, where your expertise will illuminate paths in the power and energy sectors while enriching your career.

Frequently Asked Questions (FAQs) for Mid-Level Payroll Specialist Role at Sargent & Lundy
What responsibilities does the Mid-Level Payroll Specialist at Sargent & Lundy have?

The Mid-Level Payroll Specialist at Sargent & Lundy is responsible for preparing and analyzing data for semi-monthly and special payrolls, managing employee tax records, and ensuring compliance with wage frequency laws. Additional duties include processing payroll information for expatriates, conducting audits, and preparing various reports for different departments.

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What qualifications are required for the Mid-Level Payroll Specialist position at Sargent & Lundy?

To qualify for the Mid-Level Payroll Specialist position at Sargent & Lundy, candidates should possess a Bachelor’s degree in Finance or Accounting, along with at least 3+ years of experience in accounting or payroll within a professional services environment. Familiarity with Dayforce Payroll processing and proficiency in Microsoft Excel are also advantageous.

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What benefits does Sargent & Lundy offer to the Mid-Level Payroll Specialist?

Sargent & Lundy provides a competitive and award-winning benefits package for the Mid-Level Payroll Specialist. This includes comprehensive healthcare plans, paid time off, flexible work arrangements, and various financial benefits such as a 401(k) plan and tuition assistance. Our commitment to employee well-being has earned us industry recognition for compensation and benefits excellence.

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What experience is beneficial for a Mid-Level Payroll Specialist at Sargent & Lundy?

Having a background in payroll processing, particularly with accounting systems within a professional services environment, is vital for the Mid-Level Payroll Specialist role at Sargent & Lundy. Strong organizational skills, attention to detail, and the ability to communicate effectively at all levels of personnel will lead to success in this position.

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Is there a possibility of remote work for the Mid-Level Payroll Specialist at Sargent & Lundy?

Yes, Sargent & Lundy offers a hybrid work schedule for the Mid-Level Payroll Specialist, allowing employees to mix their time between our downtown Chicago office and remote work from home, providing a healthy balance between collaboration and personal flexibility.

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Common Interview Questions for Mid-Level Payroll Specialist
How do you ensure accuracy when processing payroll?

To ensure payroll accuracy, I implement a systematic approach that includes double-checking payroll entries, validating deductions, and maintaining detailed records. I also regularly communicate with HR and employees to verify new hires and changes in status or compensation.

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Can you explain your experience with payroll software and systems?

I have extensive experience with payroll systems, particularly Dayforce, and I am well-versed in inputting data, generating reports, and reconciling discrepancies. My familiarity with these systems enables me to streamline payroll processes and resolve issues promptly.

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What strategies do you use to handle payroll discrepancies?

When handling payroll discrepancies, I prioritize identifying the root cause by reviewing payroll records and communications. I collaborate with team members to resolve the issue effectively and implement corrective measures to prevent future discrepancies.

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How do you stay updated on payroll regulations and compliance?

Staying updated on payroll regulations is crucial for compliance. I regularly attend seminars, participate in webinars, and follow industry publications to ensure I am knowledgeable about the latest changes in federal and state payroll laws.

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Describe your experience in conducting payroll audits.

In my previous roles, I have been involved in both internal and external payroll audits. I meticulously review payroll records, verify employee data, and work closely with auditors to provide the necessary documentation, ensuring full compliance with regulations.

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How would you manage your time effectively during peak payroll periods?

During peak payroll periods, I prioritize tasks and create a detailed timeline to track progress. I remain organized, delegate where appropriate, and focus on ensuring all deadlines are met without compromising accuracy.

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What tools do you find most helpful in managing payroll data?

I find Microsoft Excel to be an indispensable tool in managing payroll data—it's effective for organizing, analyzing, and visualizing large datasets. Additionally, I leverage payroll software features to automate repetitive tasks, saving time and reducing errors.

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Can you explain the process you follow when an employee raises a concern about their paycheck?

When an employee raises a concern about their paycheck, I first listen carefully to understand the issue. I then review the payroll records associated with that employee, validate the information, and respond promptly with either a solution or an explanation of the findings.

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How do you ensure confidentiality in payroll matters?

To ensure confidentiality in payroll matters, I regularly remind myself and others about the importance of data privacy. I only share sensitive information with authorized personnel and comply with all relevant privacy laws and company procedures.

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What motivates you as a Payroll Specialist?

My motivation as a Payroll Specialist comes from ensuring employees are compensated accurately and on time. I take pride in my work and enjoy the challenges that come with problem-solving in payroll processing.

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For 125 years, Sargent & Lundy has provided comprehensive services for complex power generation and power transmission projects. Our top-ranked design firm has an established record of accomplishments, including the design of 958 power plants, tot...

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Full-time, hybrid
DATE POSTED
April 16, 2025

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