Job details

Part-Time Workplace Operations Coordinator (Kraków)

Company Description

SmartRecruiters is a values-driven, global-minded, and well-funded tech employer on a mission to connect people to jobs at scale. As a global leader in enterprise recruitment software, SmartRecruiters offers a cloud-based global Hiring Success platform that allows teams to attract, select, and hire the best talent. 4,000 companies worldwide rely on SmartRecruiters to achieve hiring success—including brands like Bosch, LinkedIn, Skechers, and Visa—using recruitment marketing, CRM, AI, ATS, and a marketplace of 600+ connected vendors all within one scalable platform.

We are proud to offer a collaborative, diverse, and remote-friendly work environment, as well as competitive salaries and generous equity. We believe in promotion from within, so high performance can lead to upward mobility. Needless to say, we make sure you’re taken care of. Our inclusive office environment welcomes and respects all.

SmartRecruiters enables Hiring Without Boundaries™ by freeing talent acquisition teams from legacy applicant tracking software. SmartRecruiters’ next-generation platform serves as the hiring operating system for 4,000 customers like Bosch, LinkedIn, Skechers, and Visa. Companies with business-critical hiring needs turn to SmartRecruiters for best-of-breed functionality, world-class support, and a robust ecosystem of third-party applications and service providers.

Our customers want to transform their talent operations and processes to meet their evolving business priorities. Through the value of the SmartRecruiters’ Talent Acquisition Suite and professional services, we are positioned to deliver on their needs and ensure they acquire the best talent to achieve business success.

Job Description

We are seeking an enthusiastic and detail-oriented Workplace Operations Coordinator to maintain the organization and productivity of our Kraków office environment. In this position, you will play a crucial role in ensuring a welcoming atmosphere and supporting overall employee satisfaction.

It’s a part-time position: 20 hours per week.

Responsibilities:

Plan and coordinate engaging social activities on-site sometimes with a virtual presence
Serve as the primary contact for office-related inquiries and support office-based employees
Contribute to office decor and ambiance to create an inspiring work environment
Manage office supplies, snacks, beverages, and vendor relationships, including negotiating contracts and overseeing inventory
Ensure compliance with health and safety regulations in the office environment
Assist with administrative tasks, including mail handling, shipments, and day-to-day office operations.
Act as the initial point of contact for office visitors, as needed
Support the People Connect team and HR Service Center with equipment-related processes for incoming and departing employees, as well as managing hardware stock and repairs
Play a critical role in the relocation of the Krakow office, including managing snag works, from the current period until the end of the year
Organize and manage the archiving of office paperwork
Undertake additional projects and event coordination as required

Qualifications

A Candidate must be based in Kraków and available to work 20 hours per week from the office, with flexibility in scheduling however core days are planned to be Tuesday, Wednesday, and Thursday
Fluency in English and Polish (you will need to deal with local companies and documents written in Polish)
Proficiency with usual office equipment, screens, printers, etc.
Strong time management and multitasking abilities with excellent prioritization skills
Attention to detail and problem-solving capabilities
Effective written and verbal communication skills
Strong organizational and planning skills in a dynamic work environment
Creative mindset with a willingness to suggest improvements
Proficiency in Google Suite and Slack
Ability to maintain confidentiality and handle sensitive information
Proactive approach and positive attitude, with a willingness to explore new ideas and tools
Adaptability and enthusiasm for a fast-paced, evolving work environment
Prior experience working in a global environment across different time zones is preferred

We look forward to welcoming a dedicated individual to join our team and contribute to our thriving workplace community.

Additional Information

SmartRecruiters is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

What You Should Know About Part-Time Workplace Operations Coordinator (Kraków), SmartRecruiters Inc

Join SmartRecruiters as a Part-Time Workplace Operations Coordinator in Kraków, where your enthusiasm and detail-oriented mindset will make a real difference! This role is perfect for someone who loves creating a welcoming and productive atmosphere for our employees. You'll be the go-to person for office-related inquiries, helping to coordinate engaging social activities both on-site and virtually. As you manage office supplies and vendor relationships, you’ll ensure our office environment is stocked and thriving. Your knack for attention to detail will shine as you contribute to the office’s decor and ambiance, making it an inspiring place to work. We’re particularly excited about your role in ensuring compliance with health and safety regulations and supporting our People Connect team with essential equipment processes. You’ll also play a key role in the relocation of the Krakow office, so adaptability and a proactive attitude are essential. At SmartRecruiters, we cherish creativity and the ability to suggest improvements, so bring your ideas to the table! Working just 20 hours per week gives you flexibility while being integral to our team's success. If you’re fluent in English and Polish and have a penchant for strong communication and organizational skills, we can't wait to welcome you to our diverse, remote-friendly workplace that promotes upward mobility and camaraderie. Join us in making hiring effortless and enjoyable, as we free talent acquisition teams from the constraints of traditional processes.

Frequently Asked Questions (FAQs) for Part-Time Workplace Operations Coordinator (Kraków) Role at SmartRecruiters Inc

What are the main responsibilities of a Part-Time Workplace Operations Coordinator at SmartRecruiters?

As a Part-Time Workplace Operations Coordinator at SmartRecruiters, you will play a pivotal role in ensuring a well-organized and welcoming office environment. Your responsibilities will include planning social activities, addressing office inquiries, managing supplies and vendor relationships, and ensuring compliance with safety regulations. Additionally, you will assist with administrative tasks and support the People Connect team, making this an exciting and diverse role.