Admissions Processing Specialist

Agency

Department

The Admissions Processing Specialist will be responsible for the administration of duties pertaining to the enrollment of students including, but not limited to, uploading applications and test score data to Banner, auditing admissions applications, uploading and approving bacterial meningitis records, moving applications to a different term, processing high school transcripts, and completing audits that are specific to the admissions application. 

The Admissions Processing Specialist will be required to know, understand, and convey policies regarding institutional admissions standards, institutional, system, and state registration policies, and federal, state, and institutional financial aid programs to students in accordance with institutional, federal, and state rules and regulations.

Salary information: The expected salary for this position is $18.75 an hour.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Review and evaluate credentials on students' transcripts to determine acceptance based on established policies and criteria. 
• Assist with storage of student files on Laserfiche.  Coordinates and maintains department filing to include scanning all incoming documents for student's files.
• Provide excellent customer service while responding to direct requests from individual applicants and current students, parents, and counselors through phone, email, and assisting visitors to the office with questions that relate to admissions, transcripts, and transfer credits. 
• Review and evaluate supplemental application information to determine acceptance based on established policies and criteria.
• Update admissions applications when requested, such as processing requests for term changes, major changes, etc.
• Assist in determining residency of students based on admissions applications.
• Process and maintain paperwork associated with the Safety and Security Questions listed on the application.   
• Assist with the process of uploading applications and test scores into Banner and ensuring that auto-admit is working correctly.
• Ensures all admissions files and records are in compliance with the System records retention policy. Submits required records retention and destruction documentation to University Records Retention Officer.
• Assists with letter generation for applicants and testing student information system upgrades.
• Ensures compliance with the Family Educational Rights & Privacy Act of 1974 (FERPA).
• Serves on committees as appropriate/appointed
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

KNOWLEDGE, SKILLS & ABILITIES:

Minimum Qualifications

• Bachelor's degree in applicable field or equivalent combination of education and experience.
• Two years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of higher education admissions processes.
• Ability to multitask and work cooperatively with others.
• Excellent verbal and written communication skills. 
• Ability to present information clearly and concisely.

Preferred Qualifications

• Demonstrated organizational skills in handling, directing, and prioritizing multiple and complex assignments/projects and maintaining records.
• Experience with Banner or comparable student information system.

Other Requirements

• Excellent customer service and interpersonal skills.
• Ability to respond to common inquiries or concerns from customers.
• Ability to deal effectively and cooperatively with students, staff, and university personnel.
• Ability to work independently.
• Accurate data entry skills
• Ability to travel and work beyond normal office hours.
• Ability to maintain confidentiality.
• Physical Requirements - Ability to lift moderately heavy objects; up to 30lbs.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISION OF PERSONNEL:

This position generally does not supervise employees.

OPEN UNTIL FILLED. To ensure full consideration, applications must be submitted by 05/01/2025.

To apply: Upload your cover letter, resume, and 3 professional reference's contact information with one reference being a supervisor/manager in the questionnaire section of your application.

Please remember once you submit your application you will not be able to “revise” or upload any documents. If you have any questions about uploading or a revision to your application, you may contact HR@tamut.edu.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.