Job details

Sales Associate and Office Administrator

The Company:

The Greenwich Tent Company stands alone as the premier tent rental company throughout the Northeast. We collaborate with the industry’s top professionals to create bespoke tented venues for weddings, milestone celebrations, corporate, and non-profit events of all sizes. From full flooring to climate control, no element is overlooked when ensuring a safe, comfortable, and completely customized tented venue.

The Position:

As the Sales Associate and Office Administrator, you provide essential support to the Sales and Production Teams. Reporting directly to the Director of Sales, your day-to-day responsibilities include consulting with potential clients, scheduling site visits, and creating preliminary proposals in addition to general office administrative duties such as directing phone calls, project managing small and last-minute events, and maintaining files. This is a full-time, exempt, hybrid position requiring evening and weekend work during busy season as well as local travel.

Essential Duties and Responsibilities:

As the initial contact between the potential client and the Greenwich Tent Company, you will set the tone and expectations from the first interaction. As a team, we strive to provide our clients with the highest level of care and quality of product to ensure ultimate peace of mind going into their event. The following list of responsibilities is merely a framework and may be expanded upon as necessary.

Sales Associate

Field new inquiries via phone, gather details for preliminary quotes, and provide these to the designated Project Manager.
Support the Project Managers in creating quotes and aerials, follow up with clients, secure documentation, and process payments.
Maintain an accurate Event Calendar to keep Sales and Operations teams informed.
Oversee HubSpot CRM; generate tasks for the Sales Team to ensure visibility, timely responses, and follow-ups.
Listen actively to clients to provide customized rental solutions for their events.
Use your events industry knowledge to create aerial and interior diagrams for tents based on guest count and design.
Ensure all installations are properly permitted and safely staked by coordinating with local inspectors and utility markers.

Office Administrator

Maintain a clean and orderly office. Ensure all items needed to maintain an efficient office are in stock (office, kitchen, cleaning supplies, etc.).
Assist the GTC Management team with administrative duties to include receiving and processing mail, filing, copying, faxing, and completing necessary errands.
Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed.

Two or more years of experience within a customer-centric business environment.
Strong working knowledge of computer applications such as Microsoft Office, Teams, One Drive and Visio. Experience in Good Shuffle and HubSpot is a plus.
Creative problem-solving skills involving numerous variables are necessary, as well as the ability to juggle multiple tasks and prioritize and pivot when necessary.
This detail-oriented role requires a dynamic and efficient candidate with effective communication and organizational skills, relationships, and project management skills.

Retirement Plan (401k, IRA)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
Training & Development
Work From Home

Average salary estimate

$60000 / YEARLY (est.)

min

max

$50000K

$70000K

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What You Should Know About Sales Associate and Office Administrator, The Greenwich Tent Company

If you're someone who thrives in a dynamic work environment and possesses a passion for customer service, the role of Sales Associate and Office Administrator at The Greenwich Tent Company might just be your dream job! Working with the Northeast's premier tent rental company means being at the forefront of turning events into unforgettable experiences. In this dual role, you'll be the essential support system for both the Sales and Production Teams. Imagine consulting with excited clients, scheduling site visits, and crafting preliminary proposals that showcase your flair for capturing their vision. Balancing this with essential office administration duties will allow you to flex your organizational skills while managing communications, overseeing the event calendar, and ensuring everything runs smoothly. As the first point of contact, you’ll set a welcoming tone, gathering details for quotes and helping to coordinate event logistics while ensuring all documentation is in order. The role is vibrant and varied, requiring not just a knack for multitasking but the creativity to solve problems and the initiative to take charge. We're looking for individuals with an open mind and a willingness to take local trips to meet clients—don't worry, there's plenty of flexibility in this full-time, hybrid position. Plus, you’ll enjoy perks like a robust retirement plan, paid time off, and the chance to work from home. If this sounds exciting to you, we’d love to hear from you!

Frequently Asked Questions (FAQs) for Sales Associate and Office Administrator Role at The Greenwich Tent Company

What are the main responsibilities of a Sales Associate and Office Administrator at The Greenwich Tent Company?

As a Sales Associate and Office Administrator at The Greenwich Tent Company, your key responsibilities include fielding inquiries from potential clients, consulting with them to understand their needs, and creating preliminary quotes. You'll support the Project Managers by following up with clients, processing payments, and maintaining an organized Event Calendar. The role also requires effective communication, as you'll direct phone calls, manage office supplies, and perform various administrative tasks to ensure smooth operations.