Administrative Assistant

San Jose, CA

Job Title: Administrative Assistant

Job type: Full-Time (Contractor)

Location: 1081 S De Anza Blvd, San Jose

Intended Start Date: ASAP

Pay: $20-25/hr

Who We Are:

Think Academy US (www.TheThinkAcademy.com), a 100% owned subsidiary of TAL Education Group(NYSE: TAL), is recently established education technology (Ed-Tech) company to provide K-12 extra-curricular learning services through science and technology. At Think Academy, we provide full cycle service to foster local children’s ability to think critically, to strengthen their logic skills, and to help them fulfill their goals through innovative teaching techniques. We believe Love and Technology can make education better. Each week, more than 6 million students are enrolled in TAL's online and offline education platform.

Your Role:

Think Academy U.S. is seeking an organized Administrative Assistant with excellent communication skills, strong organizational abilities, and proficiency in office software. The Administrative Assistant will be responsible for a variety of administrative tasks, including but not limited to general office administration, academic operation, document handling, shipping coordination, vendor and facilities management, IT and equipment maintenance, procurement and financial assistance, etc. The ideal candidate will be a dynamic, personable, energetic individual who is highly detail-oriented, self-motivated, and quick to learn. This person should also be able to establish efficient cross-departmental collaboration with other departments and leaders.

As an Administrative Assistant your responsibilities include:

• Maintaining a clean and organized office environment by regularly inspecting facilities and equipment for cleanliness and functionality, promptly addressing any maintenance needs
• Managing learning center MIS system and provide overall academic support
• Collaborating with the team to do printing, mailing, shipping, and logistics
• Promptly addressing inquiries via phone calls or email from our customers, providing information about logistics for learning materials and resolving any issues they may encounter
• Maintaining strong relationships with other departments by providing excellent administrative service and support, responding swiftly and professionally to any queries or concerns they may have
• Maintaining inventory records, order supplies, and manage procurement for office and academic operations
• Continuous communication and relationship with new and ongoing vendors
• IT equipment management and maintenance, including shipping, retrieval, inventorying stock, and registering employee usage
• Managing the financial system and provide comprehensive expense and financial analysis
• Assisting with various academic administration projects and performs additional duties, as needed

Work Hours:

• 10:00am - 7:00pm
• 12:00pm-1:00pm Lunch Break

What We’re Looking For:

• Bachelor’s degree in related majors
• 0-2 years industry experience in administration, office management, school & academic management, customer service is highly preferred
• Working knowledge of Microsoft Office Suite (e.g. Excel, Email, PowerPoint, Word etc)
• Highly customer oriented, organized and high-level attention to details; abilities to deal with multiple deadlines and multiple stakeholders
• Supreme project management ability demonstrated by experiences with end-to-end process or project ownership
• Great communication and interpersonal skills with both inside and outside stakeholders and customers; good with interpersonal relationship building
• You LOVE working in teams. You have experience leading and working on cross-functional teams, including evidence of: Comfort with complexity and ambiguity; Curiosity and open-mindedness; Informal leadership/persuasion; Perseverance
• Able to independently drive personal vehicle to vendor's warehouse, post office, bank or other business related locations (not mandatory). Having your own transportation will be considered an asset!
• Fluent in both English and Mandarin is preferred

Pay & Benefits:

• Professional Growth: Sharpen your communication, strategic thinking, and problem-solving skills through hands-on, real-world experience.
• 401k and Health, Vision, and Dental Insurance (depending on eligibility)
• Pay: $20-$25/hr

Think Academy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.