Part Time Project Coordinator

WHO ARE WE? Total Systems Technologies Corporation (TSTC) is an award-winning provider of full lifecycle program, investment, and security management consulting services that enable United States civilian, defense, intelligence, and law enforcement communities to streamline, effectively manage, and defend their programs and operations.

OK, WHO ARE WE.... REALLY??? TSTC is a Woman Owned, HUBZone certified Small Business (WOW, we are different already!) comprised of individuals who want more - to live more, laugh more, produce more - be more! Built upon our Total Service - Total Commitment® cornerstone, TSTC takes pride in our commitment to delivering excellence. Total Service - Total Commitment® is our commitment to our employees, to our teams, and to our clients.

What We’re Looking For: We are looking for a part time, highly organized and detail-oriented Project Coordinator to assist in managing project deadlines, scheduling meetings, maintaining calendars, and ensuring smooth project execution. This role involves supporting project teams and managers to ensure all tasks are completed on time, appointments are properly scheduled, and that communication flows efficiently between all stakeholders. To be eligible for this position, candidates must reside in an active HUBZone. Please check you HUBZone status here:https://maps.certify.sba.gov/hubzone/map#center=44.722800,-103.249700&zoom=4

• Track project milestones and deadlines.
• Ensure tasks are completed on schedule by coordinating with team members.
• Monitor the progress of tasks and assist in adjusting timelines as necessary.
• Schedule and organize meetings for project teams, stakeholders, and clients.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Ensure that meetings are conducted in a timely manner, with the necessary resources and technology.
• Maintain and update project-related calendars for team members and stakeholders.
• Ensure there are no scheduling conflicts, and adjust timelines or appointments as needed.
• Set reminders for important project deadlines, meetings, and appointments.
• Schedule and update appointments for team members, stakeholders, and clients.
• Confirm meeting times and ensure all participants are aware of meeting details.
• Handle changes to schedules and ensure smooth communication regarding any adjustments.
• Serve as the point of contact for project-related inquiries.
• Communicate important project updates, deadlines, and schedules to all relevant parties.
• Collaborate with cross-functional teams to facilitate the smooth flow of information and decision-making.
• Maintain and organize project documentation, including contracts, meeting notes, reports, and action items.
• Prepare and update status reports to share with project managers and stakeholders.
• Ensure accurate records of all project-related communications and activities.

• Three or more years of experience in project coordination.
• Experience in coordinating teams and clients.
• Proven success in a corporate setting, working with all levels of management.
• Strong written, verbal, and presentation skills.
• Minimum of one year of experience Microsoft Office suite of applications.
• Strong administrative skills with experience working on large, complex projects and handling proprietary and confidential information.
• Excellent organizational, relationship building, and problem-solving skills.
• Effective interpersonal and communication abilities, with the capacity to collaborate across diverse teams and interact with clients.
• Ability to manage multiple projects concurrently while prioritizing tasks effectively.
• Strong commitment to quality, safety, and sustainability.
• Experience in coordinating teams and clients.
• Proven success in a corporate setting, working with all levels of management.
• Strong written, verbal, and presentation skills.
• Strong problem-solving skills, research skills, and attention to detail.

• All candidates must submit for a comprehensive background check.
• This position is 95% remote. Occasional in person work may be required in the Arlington VA area.

• Competitive salary
• Personal and team merit bonuses
• 401(k) with 3% gross salary matching regardless of your personal contribution amount
• Comprehensive Wellness Program
• Multiple Medical, Dental and Vision plans to choose from
• Health Savings Accounts (HSA) for High Deductible Health Plans with TSTC contribution
• Health Care and Dependent care Flexible savings accounts (FSA)
• Paid Time Off and Flexible Holiday schedules
• Flexible work schedules and opportunity to telework
• 100% TSTC paid Life and Disability insurance; Short-term and Long-term disability plans
• Pre-Tax Commuter benefits
• Educational Assistance
• Professional certification assistance
• Completely confidential Employee Assistance Program (EAP)
• Voluntary benefits to include identity theft, home and auto insurance, and a company favorite – Pet Insurance
• And more ……

All TSTC employees operate according to the terms of the specific contract under which they work. They are responsible for fulfilling the duties of the specific job and are accountable for complying with the terms and conditions of their employment, the TSTC Code of Conduct, and with applicable federal, state and local laws.

TSTC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment due to race, color, national origin, ancestry, nationality, citizenship, religion, creed, age, sex, marital or familial status, sexual orientation, disability, veteran status and liability for service in the U.S. Armed Forces or any other characteristic protected by applicable law.

If you need assistance or an accommodation due to a disability, please email us at HR@totalsystech.com