Proposal Coordinator

WHO ARE WE? Total Systems Technologies Corporation (TSTC) is an award-winning provider of full lifecycle program, investment, and security management consulting services that enable United States civilian, defense, intelligence, and law enforcement communities to streamline, effectively manage, and defend their programs and operations.

OK, WHO ARE WE.... REALLY??? TSTC is a Woman Owned, HUBZone certified Small Business (WOW, we are different already!) comprised of individuals who want more - to live more, laugh more, produce more - be more! Built upon our Total Service - Total Commitment® cornerstone, TSTC takes pride in our commitment to delivering excellence. Total Service - Total Commitment® is our commitment to our employees, to our teams, and to our clients.

What We’re Looking For:

We seek a Proposal Coordinator to drive TSTC response to Requests for Proposal (RFPs) and Requests for Information (RFIs) effectively and competitively. Provide End-to-End Proposal Management by overseeing proposal preparation, revision, and submission, ensuring compliance with client requirements and company standards. Coordinate inputs from technical, management, and finance teams.

The position is great for someone who has a base level knowledge of federal contracting but wants to learn more about finding and reviewing RFI/RFP opportunities, the proposal preparation and submission process, and tracking opportunities from beginning to end. This position has great growth potential as it reports directly to the CEO! 

To be considered, applicant MUST reside in a SBA designated HUBZone. Use the HUBZone map to review your address. This is a requirement. https://maps.certify.sba.gov/hubzone/map#center=39.828200,-98.579500&zoom=5

• You love going after the win and are passionate about the proposal process and all it entails.
• You see each new proposal effort as an exciting challenge and problem to solve.
• You are a motivator – your excitement is contagious to the rest of the team resulting in an energized and highly motivated team.
• You are energetic and an exceptional multitasker.
• Strong attention to the details, because as you know, one overlooked detail could cause a proposal to be determined non-compliant.
• You know the federal government contracting space
• You understand the balance between Technical and Price volumes, you know the difference between RFQ, RFP, SOW, and PWS, and above all, you know the value of being organized and starting early.
• You understand that teaming is key and all the documents leading up to and after proposal submission matter: NDAs, TAs, SubKs, etc. and that managing these documents is important.

• Assist with the end-to-end technical federal proposal development process, including strategy development, content creation, and proposal submission.
• Collaborate with cross-functional teams, including subject matter experts, technical and proposal writers, and PMs to gather and develop proposal content
• Assist with creating proposal outlines, schedules, and compliance matrices to ensure timely submission and adherence to requirements.
• Review all proposal content, ensuring that it is accurate, compliant, and compelling story telling.
• Coordinate and lead proposal review meetings and incorporate feedback from stakeholders
• Manage multiple proposals simultaneously and meet tight deadlines
• Works closely with the Chief Growth Officer to understand client needs and develop winning proposal strategies

• BS or BA preferred
• At least 4 years of federal government proposal and contract management
• Knowledge of both DHS and DoD agencies
• Skilled in MS office suite
• Works independently, proactively identifies, and completes task.
• Excellent verbal and written skills
• Ability to work in a fast-paced environment with multiple teams, stakeholders, and SMEs
• Familiarity with RFI/RFQ process and procedures
• Maintains flexibility to work extended hours as needed.
• Experience with VT Docs and Next Stage preferred.
• MUST reside in an SBA designated HUBZone.

• Applicants selected must be a U.S. Citizen. The successful candidate must pass a comprehensive background check. Initially no clearance is needed but this may change if the need arises to work on classified submissions.
• Remote (85%), with occasional in-office days at the Arlington, VA office and relevant capture/proposal events (15%).

WHY TSTC?

Competitive salary

Personal and team merit bonuses

401(k) with 3% gross salary matching regardless of your personal contribution amount

Multiple Medical, Dental and Vision plans to choose from

Health Savings Accounts (HSA) for High Deductible Health Plans with TSTC contribution

Health Care and Dependent care Flexible savings accounts (FSA)

Comprehensive Wellness Program to include Wellness Days and Calm App

Paid Time Off and Flexible Holiday schedules

Flexible work schedules and opportunity to telework

100% TSTC paid Life and Disability insurance; Short-term and Long-term disability plans

Pre-Tax Commuter benefits

Educational Assistance

Professional certification assistance

Completely confidential Employee Assistance Program (EAP)

Voluntary benefits to include identity theft, home and auto insurance, and a company favorite – Pet Insurance

And more ……

ADDITIONAL INFORMATION:

All TSTC employees operate according to the terms of the specific contract under which they work. They are responsible for fulfilling the duties of the specific job and are accountable for complying with the terms and conditions of their employment, the TSTC Code of Conduct, and with applicable federal, state and local laws.

TSTC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment due to race, color, national origin, ancestry, nationality, citizenship, religion, creed, age, sex, marital or familial status, sexual orientation, disability, veteran status and liability for service in the U.S. Armed Forces or any other characteristic protected by applicable law.

If you need assistance or an accommodation due to a disability, please email us at HR@totalsystech.com or call us at 276-496-4458