Graduate Advisor

Job Summary:This position has primary student services responsibility for the Department of Physics professional Masters of Science in Physics-Quantum Computing (MSPQC) program. In addition, it supports certain PhD program activities. The position works closely with the MSPQC Associate Director, the PhD-Physics Graduate Program Manager and the Physics Undergraduate Advisor.The Department of Physics provides a collegial and supportive environment, and values work-life balance. We strive to provide people space to grow, opportunities to explore areas of personal interest within their field and we are committed to the success of all people in the department. The successful candidate will contribute to an inclusive, fair, and equitable environment that fosters engagement and a sense of belonging for faculty, staff, students and members of the broader community.Responsibilities:Coordinates and executes the development and implementation of the administrative and student service activities of graduate degree program(s) and/or certificate(s). Performs activities which may include: recruitment, admissions, new student orientation, academic advising, monitoring of progress towards the degree, course and/or enrollment management, diversity, equity and inclusion initiatives, course and/or program assessment, and academic program review. Strives to create a welcoming, equitable, and inclusive work environment.• 15% Serves as the primary resource for graduate applicants ,current students, faculty, staff, and other stakeholders of an academic program• 10% Provides information and resources about educational options and graduate school academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options and refers students to appropriate institutional resources• 15% Provides in-depth advising services promoting graduate student success, retention, and degree completion. Advises graduate students on programs, curriculum, graduate education, and university policies, processes, and procedures• 20% Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion• 5% Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies• 10% Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions, assessment, academic degree progress/requirements, and program review• 5% Provides guidance and/or develops policy and procedure recommendations and/or changes related to graduate programs• 5% Participates in the campus-wide advising community, graduate community, etc. providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college• 15% Assists with career development activities across all Physics student groups (BA/BS, MS, and Ph.D.)Institutional Statement on Diversity:Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.For more information on diversity and inclusion on campus, please visit: Diversity and InclusionEducation:RequiredBachelor's Degree. Preference for the degree to be in a STEM field.PreferredMaster's or Ph.D.Qualifications:Required:- Strong interpersonal skills and professionalism in communicating with faculty, staff, students, visiting students and families, and general public.- Excellent written, verbal and problem-solving skills.- Organizational and time-management skills that include: problem-solving, multi-tasking, prioritizing, and meeting deadlines.Preferred:- Student services experience in higher education.- Experience using computer software/programs (e.g., Zoom, Teams, MS-Office, newsletter programs like Eloqua, SIS, Slate).- Experience working on a team to create, implement or deliver projects or programming.- Experience working with students interested in pursuing STEM fields.- Commitment to increasing diversity in science, technology and engineering and the ability to work with diverse students.- Ability to work collaboratively and effectively within and for a diverse community in a responsive, sensitive and caring manner.- Experience supporting event management and implementation (e.g., ordering catering, creating and tracking invitations, etc.).Work Type:Full Time: 100%It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.Appointment Type, Duration:Ongoing/RenewableSalary:Minimum $48,000 ANNUAL (12 months)Depending on QualificationsEmployees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits.Additional Information:The College of Letters & Science is committed to creating an inclusive environment in which all of us - students, staff, and faculty - can thrive. Ours is a community in which we all are welcome. Most importantly, we strive to build a community in which all of us feel a great sense of belonging. There is no excellence without diversity in all its forms; diverse teams are more creative and successful than homogeneous ones. We are better when we are diverse and when we acknowledge, celebrate and honor our diversity. In acknowledging and honoring our diversity, we also assume a responsibility to support and stand up for each other.Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. University sponsorship is not available for this position.How to Apply:Applications must be submitted by 11:55 pm on the deadline date. To apply, please upload a cover letter, resume and names and contact information for three professional references. References will not be contacted with your consent. Your cover letter and resume should address how your skills, knowledge, and abilities are transferrable to this role.For questions on the position, contact: Aimee Lefkow, lefkow@hep.wisc.eduContact:KATERINA MOLONIMOLONI@WISC.EDU608-263-2267Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.Official Title:Graduate Advisor(AE239)Department(s):A48-COL OF LETTERS & SCIENCE/PHYSICS/PHYSICSEmployment Class:Academic Staff-RenewableJob Number:308415-ASThe University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click hereIf you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.