Executive Assistant, Sales Org (NYC)

As an Executive Assistant at Verkada, you'll be at the heart of our Sales Org in New City, New York, ensuring day-to-day operations run smoothly. Your role will involve coordinating meetings, managing calendars for leadership, planning events, and supporting the sales team with various administrative duties. This position is integral for maintaining high productivity and morale within the sales organization.

To thrive as an Executive Assistant at Verkada, a Bachelor's Degree is essential alongside 2-4 years of administrative support experience. You'll also need excellent communication skills, attention to detail, and a proactive mindset to navigate the fast-paced environment in our New City office. Experience using Google G-Suite is preferred.

At Verkada, you can look forward to a dynamic and vibrant work environment. As an Executive Assistant, you'll be surrounded by motivated individuals who aim to grow the organization while ensuring a fun and inclusive culture. The role offers great exposure to executive leadership and various team dynamics in our New City office.

The Executive Assistant role at Verkada significantly supports our sales teams by managing schedules, planning important meetings and events, and handling administrative tasks that enable executives to focus on strategic initiatives. Your efforts will help create an organized and efficient workplace that fosters collaboration and productivity.

As an Executive Assistant at Verkada, you'll receive comprehensive benefits, including tailored healthcare programs, paid parental leave, flexible PTO, professional development stipends, and wellness benefits. We're committed to nurturing a supportive workplace where you can thrive both personally and professionally.

When answering this question, share specific examples of how you've successfully managed schedules, coordinated meetings, and supported leadership in previous roles. Mention any tools or software you used to enhance efficiency and discuss how your proactive approach helped in resolving any administrative challenges.

It's important to discuss your methods for prioritizing tasks, such as using a daily or weekly planner to sort tasks by urgency and importance. Give an example from past experience where effective prioritization led to successful project completion or saved time.

Articulate your experience with planning corporate events by discussing specific events you've coordinated. Highlight your organizational skills, attention to detail, and ability to work within budgets and timelines to ensure the event's success.

Explain your coping strategies for managing stress, such as taking short breaks or organizing tasks into manageable parts. Provide examples of how you've successfully met deadlines under pressure in your previous roles as an Executive Assistant.

Mention the communication tools you're familiar with, like email, chat applications (e.g., Slack), and video conferencing tools. Discuss how these tools have helped you facilitate communication among teams, ensuring clarity and efficiency.

Describe your adaptability in handling sudden changes in priorities, emphasizing your ability to reassess tasks and expectations quickly. Provide a past scenario in which you had to pivot and how you managed the transition smoothly.

Share a specific example of a process or task you improved in your prior roles. Whether it was adopting new software, streamlining scheduling processes, or creating templates, describe how these innovations positively impacted team productivity and morale.

Identify key characteristics such as strong communication skills, proactive problem solving, adaptability, and attention to detail. Support your answer with examples of how you have embodied these traits in your professional experiences.

Discuss the importance of confidentiality as an Executive Assistant. Share examples of how you have handled sensitive information in previous positions and the procedures you follow to maintain discretion in your daily tasks.

Be honest about your motivations. Discuss your admiration for Verkada's innovative approach to physical security and the potential impact you wish to have in a fast-paced environment. Emphasize your enthusiasm for contributing to a supportive culture while growing with the company.